Coach and Minibus Hire with Drivers
The University of Leeds intends to put in place a framework of providers for the provision of coach and minibus services with drivers. Coaches and minibuses will be required on weekdays, at weekends and on bank holidays.
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
University of Leeds
Contact point(s): https://in-tendhost.co.uk/universityofleeds/aspx/Home
LS2 9JT Leeds
General address of the contracting authority: https://in-tendhost.co.uk/universityofleeds/aspx/Home
Address of the buyer profile: https://in-tendhost.co.uk/universityofleeds/aspx/Home
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Coach and Minibus Hire with Drivers.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 2: Land transport services , including armoured car services, and courier services, except transport of mail
NUTS code UKE42
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 960 000 GBP
II.1.5)Short description of the contract or purchase(s)
The University of Leeds intends to put in place a framework of providers for the provision of coach and minibus services with drivers.
Coaches and minibuses will be required on weekdays, at weekends and on bank holidays.
The contract will be for an initial period of 1 year with an option to extend annually for three further years, subject to satisfactory performance.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Description of these options: 1 year plus 3 annual options to renew
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Group or joint bidders must be jointly and severally liable.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions:
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Regulation 23 of The Public Contracts Regulations 2006 applies to the current tendering competition. Regulation 23 sets out the grounds on which a supplies/services provider may be deemed ineligible to a tender for or be awarded a public contract. Rejection is permissible, and in some instances, obligatory.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: A PQQ will be issued for shortlisting purposes.
Information and formalities necessary for evaluating if the requirements are met:
A PQQ will be issued for shortlisting purposes.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 10: and maximum number 20
Objective criteria for choosing the limited number of candidates: Financial Stability.
Compliance with Legal requirements for this type of service.
Environmental Management System/Policy.
Health and Safety Policy.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 3.1.2013 – 00:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
4.1.2013 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Persons authorised to be present at the opening of tenders: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
The University of Leeds intends to use an eTendering system in this procurement exercise, therefore this is the method for suppliers to obtain further information and express their interest. Prospective suppliers should follow steps 1-11 below to express their interest and obtain the documents. (NB. Suppliers who have previously registered on the In-Tend system as a University of Leeds supplier should go to step 8).
1. Suppliers should register on the In-Tend system at https://in-tendhost.co.uk/universityofleeds/
2. Click the New User Registration link
3. Enter the user and business details requested and click Next
4. Add your contact details by clicking Add. Complete the details and click Next
5. Click Next again to confirm the contact details and move to the next screen
6. Check all registration details are correct and click Register my Details
7. You will receive an email with your user and password details
8. Return to the website and click Login. Enter your details and click Login
9. Click the Current Tenders link and then Show All Tenders
10. To express an interest, click on the relevant tender and then on Express Interest
11. You will receive an email shortly afterwards to confirm that your expression of interest has been received and that the documents are now available to view on the system.
12. Click on the link provided to re-enter the In-Tend site, click on My Tenders, then View Tender Details, then View Documents.
For any support in submitting your expression of interest please contact the helpdesk via email at firstname.lastname@example.org or by phone on 01332 869400.
Freedom of information.
The University is a Public Authority within the meaning of the Freedom of Information Act 2000.
Information received may be made available on demand in accordance with Freedom of Information Act 2000.