Coastal Defence Works Portsmouth

Framework Agreement. Maximum number of participants to the framework agreement envisaged: 45. UK-Portsmouth: coastal-defence works

2012/S 44-071845

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Portsmouth City Council
Procurement Service, Floor 5 Core 1, Civic Office, Guildhall Square
For the attention of: Procurement Service
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834918
E-mail: procurement@portsmouthcc.gov.uk
Fax: +44 2392834996

Internet address(es):

General address of the contracting authority: http://www.portsmouth.gov.uk/procurement/index.html

Further information can be obtained from: Portsmouth City Council
Procurement Service Floor 5 Core 1, Civic Offices Guildhall Square
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834918
E-mail: Procurement@portsmouthcc.gov.uk
Internet address: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Procurement Service
Procurement Service Floor 5 Core 1, Civic Offices Guildhall Square
PO1 2BJ Portsmouth
UNITED KINGDOM
E-mail: procurement@portsmouthcc.gov.uk
Internet address: http://in-tendhost.co.uk/portsmouthcc

Tenders or requests to participate must be sent to: Portsmouth City Council
Procurement Service Floor 5 Core 1, Civic Offices Guildhall Square
PO1 2BJ Portsmouth
UNITED KINGDOM
E-mail: procurement@portsmouthcc.gov.uk
Internet address: http://in-tendhost.co.uk/portsmouthcc/

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

West Dorset District Council
Stratton House, 58-60 High West Street
DT1 1UZ Dorchester
UNITED KINGDOM

Worthing Borough Council
Town Hall, Chapel Road
BN11 1HA Worthing
UNITED KINGDOM

Arun District Council
Arun Civic Centre, 1 Maltravers Rd
BN17 5LF Littlehampton
UNITED KINGDOM

Chichester District Council
1 East Pallant
PO19 1TY Chichester
UNITED KINGDOM

Havant Borough Council
Civic Centre Civic Centre Road
PO9 2AX Havant
UNITED KINGDOM

Gosport Borough Council
Town Hall, High Street
PO12 1EB Gosport
UNITED KINGDOM

Fareham Borough Council
Civic Way
PO16 7AZ Fareham
UNITED KINGDOM

Eastleigh Borough Council
Civic Offices/Leigh Rd
SO50 9YN Eastleigh
UNITED KINGDOM

Southampton City Council
Civic Centre
SO14 7LY Southampton
UNITED KINGDOM

New Forest District Council
Appletree Court, Beaulieu Road
SO43 7PA Lyndhurst
UNITED KINGDOM

Christchurch Borough Council
Civic Offices/Bridge St
BH23 1AZ Christchurch
UNITED KINGDOM

Bournemouth Borough Council
St Stephens Road
BH2 6DY Bournemouth
UNITED KINGDOM

Borough of Poole
Civic Centre
BH15 2RU Poole
UNITED KINGDOM

Purbeck District Council
Westport House
BH20 4PP Wareham
UNITED KINGDOM

Weymouth & Portland Borough Council
North Quay
DT4 8TA Weymouth
UNITED KINGDOM

Adur District Council
Civic Centre, Ham Road
Shoreham-by-Sea,
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Coastal engineering minor works framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Main site or location of works, place of delivery or of performance: The location of works to be let via the framework will be within the jurisdictions of local authorities which span the South of England, from West Sussex in the East to Dorset in the West.
NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 45
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 5 500 000,00 and 7 500 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

Portsmouth City Council (PCC) is leading on the set up of a framework agreement for the provision of Coastal Engineering Minor Works covering the following lots:
1. Timber maintenance;
2. Beach recycling;
3. Rock armour works;
4. Masonry repair / re-pointing / grouting works;
5. Civil / construction works;
6. Minor remedial / routine maintenance works;
7. Flood prevention / response.
The set up of the framework agreement is being undertaken by the Havant, Portsmouth and Gosport Coastal Partnership but will be available for the neighbouring authorities named below to let call off contracts from. The framework will be used to let call off contracts for works on a variety of different Coastal Engineering schemes across the region.
The following contracting authorities will be eligible to utilise the framework agreement:
Adur District Council.
Worthing Borough Council.
Arun District Council.
Chichester District Council.
Havant Borough Council.
Portsmouth City Council.
Gosport Borough Council.
Fareham Borough Council.
Eastleigh Borough Council.
Southampton City Council.
New Forest District Council.
Christchurch Borough Council.
Bournemouth Borough Council.
Poole Borough Council.
Purbeck District Council.
Weymouth & Portland Borough Council.
West Dorset District Council.

II.1.6)Common procurement vocabulary (CPV)

45243000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1: timber maintenance.
To include: construction, maintenance and demolition to timber groynes and other timber control structures, including the removal and driving of timber piles. Construction, maintenance and demolition of navigational markers.
Lot 2: beach recycling.
To include: excavation, haulage, deposition, profiling and screening of beach material. Land based importing of suitable beach material from external sources. Clearance of beach material from public slipways or other areas of undesirable accretion. Other ground works associated with the movement of beach material.
Lot 3: rock armour.
To include: Provision, placement, removal and maintenance of rock armour structures (anticipated maximum rock size 6 tonne). Provision, placement, removal and maintenance of geotextile filter layers and core materials.
Lot 4: masonry/re-pointing/grouting works.
To include: brick/block/stone work construction, demolition and maintenance. Masonry patch repairs. Re-pointing and grouting works, including pressure grouting. Application of bituminous sealants and renewal of expansion joints.
Lot 5: civil / construction works.
To include: all general civil engineering works, including demolition and site clearance, in situ concrete and ancillaries, precast concrete, pipework, structural metalwork, miscellaneous metalwork, piles and ancillaries, pavings, surfacing, brickwork, blockwork, masonry and gabion baskets.
Lot 6: minor remedial / maintenance works.
To include: small scale make safe remedial work including call out works. Small scale routine planned maintenance (including routine maintenance to flood defence installations, life buoys, hand railing, flap valves, paving and removal of debris from the foreshore).
Lot 7: flood prevention / response.
To include: deployment of demountable flood board systems, closure of flood gates and deployment of sandbags. Routine maintenance of flood prevention installations including boards and gates. Mobilisation may be required within two hours and will include out of hours response.

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Lot 1: timber maintenance

1)Short description

Timber maintenance.

2)Common procurement vocabulary (CPV)

45243000, 45243500

3)Quantity or scope

To include:
Construction.
Maintenance and demolition to Timber Groynes and other timber control structures.
Including the removal and driving of timber piles.
Construction, maintenance and demolition of navigational markers.
Estimated value excluding VAT:
Range: between 1 500 000,00 and 1 750 000,00 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Lot 2: beach recycling

1)Short description

Beach recycling.

2)Common procurement vocabulary (CPV)

45243000, 45112000, 45112500

3)Quantity or scope

To include:
Excavation, haulage, deposition, profiling and screening of beach material.
Land based importing of suitable beach material from external sources.
Clearance of beach material from public slipways or other areas of undesirable accretion.
Other ground works associated with the movement of beach material.
Estimated value excluding VAT:
Range: between 1 240 000,00 and 1 480 000,00 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Lot 3: rock armour

1)Short description

Rock armour.

2)Common procurement vocabulary (CPV)

45243000, 45243500

3)Quantity or scope

To include:
Provision, placement, removal and maintenance of rock armour structures (anticipated maximum rock size 6 tonne).
Provision, placement, removal and maintenance of geotextile filter layers and core materials.
Estimated value excluding VAT:
Range: between 600 000,00 and 700 000,00 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Lot 4: masonry / re-pointing / grouting works

1)Short description

Masonry / re-pointing / grouting works.

2)Common procurement vocabulary (CPV)

45243000, 45262340, 45262500, 45262330

3)Quantity or scope

To include:
Brick/block/stone work construction, demolition and maintenance.
Masonry patch repairs.
Re-pointing and grouting works, including pressure grouting.
Application of bituminous sealants and renewal of expansion joints.
Estimated value excluding VAT:
Range: between 850 000,00 and 1 160 000,00 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: Lot 5: civil / construction works

1)Short description

Civil / construction works.

2)Common procurement vocabulary (CPV)

45243000, 45200000, 45000000, 45243500

3)Quantity or scope

To include:
All general civil engineering works, including:
Demolition and site clearance, in situ concrete and ancillaries, precast concrete, pipe work, structural metalwork, miscellaneous metalwork, piles and ancillaries, paving’s, surfacing, brickwork, block work, masonry and gabion baskets.
Estimated value excluding VAT:
Range: between 1 120 000,00 and 1 520 000,00 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 6 Lot title: Lot 6: minor remedial / maintenance works

1)Short description

Minor remedial / maintenance works.

2)Common procurement vocabulary (CPV)

45243000, 45246410, 45243500

3)Quantity or scope

To include:
Small scale make safe remedial work including call out works.
Small scale routine planned maintenance (including routine maintenance to flood defence installations, life buoys, hand railing, flap valves, paving and removal of debris from the foreshore).
Estimated value excluding VAT:
Range: between 400 000,00 and 560 000,00 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 7 Lot title: Lot 7: flood prevention / response

1)Short description

Flood prevention / response.

2)Common procurement vocabulary (CPV)

45243000, 45246410, 45246400

3)Quantity or scope

To include:
Deployment of demountable flood board systems, closure of flood gates and deployment of sandbags.
Routine maintenance of flood prevention installations including boards and gates.
Mobilisation may be required within two hours and will include out of hours response.
Estimated value excluding VAT:
Range: between 80 000,00 and 140 000,00 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As defined within the tender document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As defined within the tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As defined within the pre-qualification questionnaire and process overview documents which can be obtained via https://in-tendhost.co.uk/portsmouthcc/.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As defined within the pre-qualification questionnaire and process overview documents which can be obtained via https://in-tendhost.co.uk/portsmouthcc/.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As defined within the pre-qualification questionnaire and process overview documents which can be obtained via https://in-tendhost.co.uk/portsmouthcc/.

Minimum level(s) of standards possibly required:
As defined within the pre-qualification questionnaire and process overview documents which can be obtained via https://in-tendhost.co.uk/portsmouthcc/.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 52: and maximum number 70
Objective criteria for choosing the limited number of candidates: As defined within the pre-qualification questionnaire and process overview documents which can be obtained via https://in-tendhost.co.uk/portsmouthcc/.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ETRCT/030xxpr/2012/F

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.4.2012 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: November 2015.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.3.2012