Coastal works and general engineering works Kent

List A – Beach recycling and beach management works up to GBP 500,000. List B – Coastal works between GBP 75,000 and GBP 500,000. List C – Coastal works between GBP 500,000 and GBP 3,500,000. List D – General engineering works – up to a maximum value of GBP 250,000 per contract.

United Kingdom-Canterbury: Coastal-defence works

2014/S 096-167034

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Canterbury City Council
Military Road
For the attention of: Joanne Barton
CT1 1YW Canterbury
UNITED KINGDOM
Telephone: +44 1227862360
E-mail: procurement@canterbury.gov.uk

Further information can be obtained from: Kent Business Portal
c/o Shepway District Council Civic Centre Castle Hill Avenue
Contact point(s): Procurement
CT20 2 QY Folkestone
UNITED KINGDOM
Telephone: +44 1303853377
E-mail: tenders@shepway.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Kent Business Portal
c/o Shepway District Council Civic Centre Castle Hill Avenue
VT20 2QY Folkestone
UNITED KINGDOM
E-mail: tenders@shepway.gov.uk

Tenders or requests to participate must be sent to: Kent Business Portal
c/o Shepway District Council Civic Centre Castle Hill Avenue
CT20 2QY Folkestone
UNITED KINGDOM

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Coastal works and general engineering works.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Kent & Sussex.

NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 12 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Canterbury City Council on behalf of The East Kent Engineering Partnership (EKEP) wish to produce a select list of pre-qualified potential suppliers – for Coastal and General Engineering Works. It is anticipated that bidders will apply to join any of 4 lists for the following types of work
List A – Beach recycling and beach management works up to GBP 500,000.
List B – Coastal works between GBP 75,000 and GBP 500,000.
List C – Coastal works between GBP 500,000 and GBP 3,500,000.
List D – General engineering works – up to a maximum value of GBP 250,000 per contract.
It is anticipated that the contracts, over the 4 year period, will be to the value of approx. GBP 12,000,000. However, no guarantee can be given to the level of work that each bidder may be asked to tender for.
Each of the partnering authorities will enter into individual contracts for each piece of work that they wish to have undertaken during this time period.

II.1.6)Common procurement vocabulary (CPV)

45243000, 45200000, 45220000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The anticipated spend for these authorities over the lifetime of this select list is GBP 12,000,000. This figure is based on current budget predictions. However, no guarantee can be given to the level of work contracted by each authority or for each of the four lists.
It is possible, that during the lifetime of the select lists, other maritime authorities with the South East Coastal Group region will wish to use the select lists to engage suppliers. Authorities expressing an interest but unable to provide monetary details at this stage are Medway Council, Lewes District Council, Hastings Borough Council, Adur and Worthing Borough Council, Eastbourne Borough Council.
There may also be joint projects between one or more authority and the Environment Agency within the coastal frontage from the Isle of Grain to Chichester Harbour, for which a contractor from the select lists will be chosen.
Estimated value excluding VAT: 12 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Beach Recycling and Beach Management Works up to GBP 500,000

1)Short description

Soley for beach recycling works.

2)Common procurement vocabulary (CPV)

45243000, 45200000, 45220000

3)Quantity or scope

There will be up to 8 contractors selected from the pre-qualification exercise to be on the Select List A. For each individual contract 6 contractors will be selected and requested to tender depending upon the value of the contract. The contractors selected to tender will be:
— 2 contractors provided from the last tender of similar work and value for any of partner councils. This will be the winner and second most competitive bidder.
— Up to 2 contractors selected by the partner councils for the contract on the basis of previous high standard of work and good performance on at least two previous contracts for that partner within the last five years;
— At least 2 contractors provided by rotation from the remaining contractors on the list.
If a contractor will not be able to provide a quotation (for whatever reason) they will not be penalised but will be asked again at a later date if they would wish to quote.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Coastal works between GBP 75,000 and GBP 500,00

1)Short description

Bidders will be expected to be experienced in and able to construct to a high standard all types of coastal work that can be broadly categorised under the following headings:
— Construction of timber groynes, mainly in tropical hardwood;
— Construction of rock groynes, rock revetments and similar structures;
— Beach replenishments, predominantly with sea delivery, and beach recycling operations;
— New and refurbished seawall construction mainly in mass and reinforced concrete plus other ancillary concrete structures;
— Sheet piling to sea defence structures and other piling and foundation works;
— Ancillary works including drainage, paving, road construction, hard landscaping and slope stability works.

2)Common procurement vocabulary (CPV)

45243000

3)Quantity or scope

There will be up to 8 contractors selected from the pre-qualification exercise to be on the Select List B. For each individual contract up to 6 contractors will be selected and requested to tender depending upon the value of the contract. The contractors selected to tender will be:
— 2 contractors provided from the last tender of similar work and value for any partner councils. This will be the winner and second most competitive bidder.
— Up to 2 contractors selected by the partner councils for the contract on the basis of previous high standard of work and good performance on at least two previous contracts for that partner within the last five years;
— At least 2 contractors provided by rotation from the remaining contractors on the list.
If a contractor will not be able to provide a quotation (for whatever reason) they will not be penalised but will be asked again at a later date if they would wish to quote.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Coastal works between GBP 500,000 and GBP 3,500,000

1)Short description

2)Common procurement vocabulary (CPV)

45243000

3)Quantity or scope

There will be up to 8 contractors selected from the pre-qualification exercise to be on the Select List C. For each individual contract at least 6 contractors will be selected and requested to tender depending upon the value of the contract. The contractors selected to tender will be:
— 2 contractors provided from the last tender of similar work and value for any partner councils. This will be the winner and second most competitive bidder.
— Up to 2 contractors selected by the partner councils for the contract on the basis of previous high standard of work and good performance on at least 2 previous contracts for any member of the partner councils within the last 5 years.
— At least 2 contractors provided by rotation from the remaining contractors on the list.
If a contractor will not be able to provide a quotation (for whatever reason) they will not be penalised but will be asked again at a later date if they would wish to quote.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: General engineering works – up to a maximum value of GBP 250,000

1)Short description

Bidders will be expected to be experienced in and able to construct to a high standard all types engineering work that may include ancillary works including drainage, paving, road construction, hard landscaping and slope stability works.

2)Common procurement vocabulary (CPV)

45200000, 45220000

3)Quantity or scope

There will be up to 8 contractors selected from the pre-qualification exercise to be on the Select List D. For each individual contract 6 contractors will be selected and requested to tender depending upon the value of the contract. The contractors selected to tender will be:
— 2 contractors provided from the last tender of similar work and value for any of partner councils. This will be the winner and second most competitive bidder.
— Up to 2 contractors selected by the partner councils for the contract on the basis of previous high standard of work and good performance on at least 2 previous contracts for that partner within the last 5 years.
— At least 2 contractors provided by rotation from the remaining contractors on the list.
If a contractor will not be able to provide a quotation (for whatever reason) they will not be penalised but will be asked again at a later date if they would wish to quote.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Not required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details are within the PQQ application and will be with each individual contract entered into.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Individual contracts will be entered into by each authority.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Available in the PQQ documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
Available in the PQQ documentation.
Minimum level(s) of standards possibly required: Available in the documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the PQQ and specific contract requirements that may arise when each tender is issued.
Minimum level(s) of standards possibly required:
As described in each tender that is issued.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 8
Objective criteria for choosing the limited number of candidates: 8 companies per lot as detailed in the PQQ documentation.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.6.2014 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.7.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Completion of the PQQ documentation.

Shepway District Council will issue the pre-qualification documentation electronically via the Kent Business Portal (www.kentbusinessportal.org.uk) on behalf of Canterbury City Council. The majority of the questions and answers must be completed on-line. There is also the facility to upload applicable documentation where this is requested. Please note that there is no a size limit to the documents that you can upload so please ensure that we have sufficient information about you to make an informed decision. Please ensure that documentation is cross referenced to the question you are answering to ensure that there is no miss-understanding.

Each application will be considered on its own merits and we cannot take into account any information that has not been specifically provided in response to this advert. You are advised that should you have provided information previously or already be included in the current select list, you will still be required to provide all of the information that is requested. The evaluating panel will be made up of a number of officers from different authorities and they will only be evaluating documents supplied or answers given.
Please ensure that you complete all of the PQQ questions where it is indicated that they are mandatory.
Failure to answer questions can invalidate your whole submission or at best could mean a loss of points for your submission.
The PQQ can be completed on-line over various days, saved and worked on later.
Please answer questions specifically for your organisation (if you are part of a larger group). If however you have adopted group policies, please answer accordingly.
Clearly indicate which of the 4 lists you are applying for.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Court of Justice
The Strand
WC2 2LL London
UNITED KINGDOM

Body responsible for mediation procedures

Royal Court of Justice
The Strand
WC2 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.5.2014