Cognos Support Tender

Cognos Support Tender

Provision of Cognos support including new licences.

UK-Coleraine: computer support and consultancy services

2012/S 38-061669

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Ulster
Room X032 Cromore Rd, Co Londonderry
Contact point(s): www.ulster.ac.uk/etendering/
For the attention of: Helen Mc Kinney
BT52 1SA Coleraine
UNITED KINGDOM
Telephone: +44 2870123085
E-mail: h.mckinney@ulster.ac.uk
Fax: +44 2870124933

Internet address(es):

General address of the contracting authority: www.ulster.ac.uk

Address of the buyer profile: www.ulster.ac.uk/etendering/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Cognos support including new licences.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Coleraine.
NUTS code UKN04

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The University of Ulster seeks a contractor to primarily supply technical support, including maintenance, for its existing set of IBM Cognos licences. The University invites tenderers to provide details, including full costs, on how the University could migrate some of its current Cognos8 licences set, to take advantage of Cognos10 functionality. In addition the University seeks prices for the purchase of additional licences which must be inclusive of all associated costs.
II.1.6)Common procurement vocabulary (CPV)

72600000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

See tender documents for more detail.
The University requires bidders to submit 3 options:
— Option 1 no change in either licence set or licence mode,
— Option 2 change in licence set,
— Option 3 change in licence model.
Estimated value excluding VAT:
Range: between 200 000 and 400 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: — Option 1 no change in either licence set or licence mode. This option looks at the provision of support for our existing Cognos licences. It effectively would allow the University to remain supported, using mainly Cognos8 type functionality within a Cognos10 environment,
— Option 2 change in licence set. This option explores the potential of making better use of Cognos10 functionality by either procuring licences and or migrating some of our current Cognos8 licences. The requirement here is to acquire the following Cognos10 licence set:
—— 50 IBM Cognos10 Advanced Business Author licences,
—— 100 IBM Cognos10 Enhanced Consumer licences.
— Option 3 change in licence model. The University of Ulster currently have a Per seat licence agreement with IBM for the licence set. This option explores the potential to migrate the Universitys existing BI consumer licence set to a PVU based licensing model. This would effectively remove the restrictions on the number of consumers.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.6.2012. Completion 31.5.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No specific legal form is required but if the contract is awarded to a consortium the University may require the lead operator to take total responsibility or require a consortium to form a legal entity before entering into the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See ITT document.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See ITT document.
Minimum level(s) of standards possibly required: See ITT document.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

ISD / 1006006 – 6/4/2012
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.4.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

16.4.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

22.2.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 17.4.2012
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

See ITT document for sub-criteria.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

22.2.2012