Cognos Third Party Support and Development.

Cognos Third Party Support and Development

The contract will cover all technical aspects from identification of errors to fixes and developments; it will not include updating business assumptions, running standard processes or security administration.
The proposed contract duration is for three (3) years.

UK-Chelmsford: software programming and consultancy services

2012/S 109-181601

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Procurement Services, Essex County Council
PO Box 4, County Hall, Market Road
Contact point(s): Corinne Randall
For the attention of: Procurement Services
CM1 1JZ Chelmsford
Telephone: +44 1245431860
Fax: +44 1245430601

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Braintree District Council
Causeway House, Bocking End
CM7 9HB Braintree

Brentwood Borough Council
Town Hall, Ingrave Road
CM15 8AY Brentwood

Castle Point
Kiln Road, Thundersley
SS7 1TF Benfleet

Chelmsford Borough Council
Civic Centre, Duke Street
CM1 1JE Chelmsford

Colchester Borough Council
33 Seepen Road
CO3 3WG Colchester

Epping Forest District Council
Civic Offices, High Street
CM16 4BZ Epping

Harlow District Council
Civic Centre, The Water Gardens
CM20 1WG Harlow

Maldon District Council
Council Offices, Princes Road
CM9 5DL Maldon

Rochford District Council
Rochford District Council Offices, South Street
SS4 1BW Rochford

Tendring District Council
88-90 Pier Avenue
CO15 1TN Clacton-on-Sea

Uttlesford District Council
Council Offices, London Road
CB11 4ER Saffron Walden

Southend-on-Sea Borough Council
Civic Centre, Victoria Avenue
SS2 6ER Southend-on-Sea

Thurrock Council
Civic Offices, New Road
RM17 6SL Grays

Essex County Fire and Rescue
Head Office, Kelvedon Park, Rivenhall
CM8 3HB Witham

Essex Cares Ltd
69 Duke Street, Chelmsford, Essex
CM1 1JA Chelmsford

NHS South Essex PCT
Phoenix Court, Christopher Martin Road
SS14 3HG Basildon

NHS West Essex PCT
Building 4, Spencer Close, St Margarets Hospital, The Plain
CM16 6TN Epping

North East Essex PCT
Colchester Primary Care Trust, Turner Road
CO4 5JR Colchester

Mid Essex PCT
Swift House, Hedgerows Business Park, Colchester Road
CM2 5PF Chelmsford

Bedfordshire County Council
Borough Hall, Cauldwell Street
MK42 9AP Bedford

Buckinghamshire County Council
County Hall, Walton Street
HP20 1UA Aylesbury

Coventry City Council
Council House, Earl Street
CV1 5RR Coventry

Dorset County Council
County Hall, Colliton Park
DT1 1XJ Dorchester

Hampshire County Council
The Castle
SO23 8UJ Winchester

Hertfordshire County Council
County Hall, Pegs Lane
SG13 8DQ Hertford

Kent County Council
County Hall,
ME14 1XQ Maidstone

Luton Borough Council
Town Hall, George Street
LU1 2BQ Luton

Milton Keynes Council
Civic Offices, Saxon Gate East, Central Milton Keynes
MK9 3EJ Milton Keynes

Northampton Borough Council
The Guildhall, St Giles Street
NN1 1DE Northampton

Northamptonshire County Council
County Hall
NN1 1ED Northampton

Oxfordshire County Council
County Hall, New Road
OX1 1ND Oxford

Portsmouth County Council
Civic Offices, Guildhall Square
PO1 2AL Portsmouth

Southampton County Council
Civic Centre, One Guildhall Square
SO14 7FP Southampton

Suffolk County Council
Endeavour House, 8 Russell Road
IP1 2BX Ipswich

West Sussex County Council
County Hall
PO19 1RQ Chichester

Basildon Borough Council
The Basildon Centre, St Martin’s Square
SS14 1EE Basildon

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Cognos Third Party Support and Development.
II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Essex and the UK.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)

Cognos is an integrated financial planning, budgeting, forecasting and reporting tool. Essex County Council (the Authority) is seeking a supplier to provide third party support and development for Cognos TM1, which calculates and models financial information and Cognos B1, which provides reports on that information.
The Cognos system will support many key finance processes including planning, budgeting, forecasting and reporting. Technical support and development will support these key processes, maximise system availability, reliability and efficiency.
The contract will cover all technical aspects from identification of errors to fixes and developments; it will not include updating business assumptions, running standard processes or security administration.
The proposed contract duration is for three (3) years.
Successful applicants, based on the evaluation of Pre-Qualification Questionnaire (PQQ) submissions, will be shortlisted to a maximum of ten (10) bidders and invited to tender at a later stage.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This procurement is being undertaken by Essex County Council as lead authority on behalf of itself but is open for use by other Public Sector bodies in the geographical location of Essex and by members of the Central Buying Consortium ( and will use the resulting contract to provide Cognos third party support and development services.

The Authority reserves the right not to award the contract or to cancel the procurement at any stage.

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Authority reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Potential tenderers must contact the Authority to request to be invited to this tender round by following these instructions:
1. Go to to register (if not already registered); then when registration has been approved,

2. Send a separate e-mail to “” asking to be invited to this event and provide your organisation name, contact name and supplier ID from your Ariba registration details.

Please ensure you include your organisation name in the e-mail subject title line.
If you require any further assistance please consult the online help, or contact the eTendering helpdesk.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

16.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Section IV.3.3 – all relevant documentation will be accessible via the supplier portal.
Section IV.3.4 – the supplier portal ( will be used throughout the procurement process and all communications by the supplier with the Authority relating to this procurement exercise must be via the supplier portal (once the supplier is invited to the event). The supplier portal has Guides and Tutorials and other Support to help the supplier use the system and access the information as well as a helpdesk to assist.

The Authority reserves the right to amend the timescale and to cancel the procurement exercise and/or not to award all or part of a contract.
The Authority will not be responsible for any costs incurred by supliers in relation to the procurement exercise.
Suppliers are advised that the Authority is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Information Regulations 2004 (EIR). If a supplier considers that any of the information supplied as part of this procurement exercise should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, it must, when providing this information, identify clearly the specific information it does not wish to be disclosed and specify clearly the reasons for its sensitivity. The Authority shall take such statements into consideration in the event that it receives a request pursuant to FOIA or EIR which relates to the information provided by a supplier. However, if the information is requested, the Authority maybe obliged under FOIA and/or EIR to disclose such information, irrespective of the supplier’s wishes. Please note that it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Royal Courts of Justice The Strand
WC2A 2LL London

Body responsible for mediation procedures

Royal Courts of Justice
Royal Courts of Justice The Strand London WC2A 2LL
WC2A 2LL London

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Royal Courts of Justice
Royal Courts of Justice The Strand
WC2A 2LL London

VI.5)Date of dispatch of this notice:6.6.2012