Colchester Borough Council Grounds Maintenance Contract

Grounds maintenance, including grass cutting, maintenance of planted areas and borders (including seasonal displays), hedges, trees, ponds and ditches, hard landscaping and litter collection.

United Kingdom-Colchester: Grounds maintenance services

2015/S 153-282788

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Colchester Borough Council
Rowan House, 33 Sheepen Road
For the attention of: Alison Shaw
CO3 3WG Colchester
UNITED KINGDOM
E-mail: procurement.control@colchester.gov.uk

Internet address(es):

General address of the contracting authority: www.colchester.gov.uk

Electronic access to information: https://www.delta-esourcing.com/respond/HY5KEH5568

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Grounds Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKH3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Grounds maintenance services. Planting and maintenance services of green areas. Hedge trimming. Sports fields maintenance services. Grave-digging work. Provision of grounds maintenance services throughout the Borough of Colchester, comprising:
Grounds maintenance, including grass cutting, maintenance of planted areas and borders (including seasonal displays), hedges, trees, ponds and ditches, hard landscaping and litter collection.
Site security for the parks and crematorium.
Sports ground maintenance.
Cemetery and crematorium maintenance – including burials.
Types of site:
— Parks and open spaces, including the award winning Castle Park and High Woods Country Park,
— Closed churchyards and heritage sites,
— Cemetery and Crematorium,
— Housing areas- including sheltered and assisted accommodation,
— Sports grounds — including football, rugby, cricket (county and club standard), bowls, tennis courts (hard and grass),
— Highway verges and roundabouts,
— Allotments.
The contract will have an initial term of seven (7) years and seven (7) months, with provision to extend for a single period of three (3)years, at the discretion of the Council.
The Council reserves the right to collaborate with other local authorities or agencies within Essex or Suffolk for the purpose of inclusion within this contract at a later date.
During the resulting contract period, the successful bidder(s) may be required to work with the Council to undertake an options appraisal for the development of a Trading Company (eg, joint venture or similar) to provide the services included in this notice.

II.1.6)Common procurement vocabulary (CPV)

77314000, 77310000, 77342000, 77320000, 45112410

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.10.2023

Information about lots

Lot No: 1Lot title: Green Spaces

1)Short description

Provision of grounds maintenance services throughout the Borough of Colchester, comprising:
Grounds maintenance, including grass cutting, maintenance of planted areas and borders (including seasonal displays), hedges, trees, ponds and ditches, hard landscaping and litter collection.
Site security for the parks excluding Castle Park.
Sports ground maintenance.
Types of site:
— Parks and open spaces, excluding Castle Park and adjacent area,
— Closed churchyards and heritage sites,
— Housing areas- including sheltered and assisted accommodation,
— Sports grounds — including football, rugby, cricket (county and club standard), bowls, tennis courts (hard and grass),
— Highway verges and roundabouts,
— Allotments.

2)Common procurement vocabulary (CPV)

77314000, 77310000, 77342000, 77320000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2Lot title: Castle Park

1)Short description

Provision of grounds maintenance services for the award winning Castle Park and adjacent area, comprising:
Grounds maintenance, including grass cutting, maintenance of planted areas and borders (including seasonal displays), hedges, trees, ponds and ditches, hard landscaping and litter collection
Site security for the park.

2)Common procurement vocabulary (CPV)

77314000, 77310000, 77342000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3Lot title: Cemetery and Crematorium

1)Short description

Provision of grounds maintenance services for the Cemetery and Crematorium, comprising:
— Grounds maintenance, including grass cutting, maintenance of planted areas and borders (including seasonal displays), hedges, trees, ponds and ditches, hard landscaping and litter collection,
— Site security for the crematorium,
— Cemetery and crematorium maintenance – including burials.

2)Common procurement vocabulary (CPV)

77314000, 77310000, 77342000, 45112410

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4Lot title: Green Spaces and Castle Park

1)Short description

Combination of services required for Lot 1 and Lot 2.

2)Common procurement vocabulary (CPV)

77314000, 77310000, 77342000, 77320000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5Lot title: Green Spaces and Cemetery and Crematorium

1)Short description

Combination of services required for Lot 1 and Lot 3.

2)Common procurement vocabulary (CPV)

77314000, 77310000, 77342000, 77320000, 45112410

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 6Lot title: Castle Park and Cemetery and Crematorium

1)Short description

Combination of services required for Lot 2 and Lot 3.

2)Common procurement vocabulary (CPV)

77314000, 77310000, 77342000, 45112410

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 7Lot title: Green Spaces, Castle Park and Cemetery and Crematorium

1)Short description

Full requirement of services as per Lot 1, Lot 2 and Lot 3.

2)Common procurement vocabulary (CPV)

77314000, 77310000, 77342000, 77320000, 45112410

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: These requirements are provided in the Pre Qualification Questionnaire and Tender Documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
These requirements are provided in the Pre Qualification Questionnaire and Tender Documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As detailed in the PQQ documentation.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0003-CBC

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.9.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Grounds-maintenance-services./HY5KEH5568

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/HY5KEH5568

GO Reference: GO-201586-PRO-6898138.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

6.8.2015