Collection and Disposal of Clinical Waste for NHS Wales

Collection and Disposal of Clinical Waste for NHS Wales

The service provision is for the collection, transportation and disposal of Clinical Waste from purchasing member organisations.

United Kingdom-Cardiff: Refuse disposal and treatment

2014/S 212-375627

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Wales Shared Services Partnership — Procurement Services (as hosited by Veilndre NHS Trust)
4th Floor, Companies House, Crown Way
For the attention of: Julie Davies
CF14 3UB Cardiff
Telephone: +44 2920903854

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: and other health service bodies in Wales as defined by the NHS Wales Act 2006.

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Abertawe Bro Morgannwg University Health Board

Aneurin Bevan University Health Board

Betsi Cadwaladr University Health Board

Cwm Taf University Health Board

Cardiff and Vale University Health Board

Hywel Dda University Health Board

Powys Teaching Health Board

Velindre NHS Trust (also including NHS Welsh Blood Service)

Public Health Wales NHS Trust

Welsh Ambulance Service NHS Trust*

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Collection, transportation and disposal of Clinical Waste.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: Organisations and establishments within NHS Wales.


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 10
Justification for a framework agreement, the duration of which exceeds four years: Due to the size and scope of the framework agreement, a longer term will enable the provider to develop a more consistent and effective service across the NHS in Wales; make use of emerging sites/methods and technologies for sustainable disposal; invest in necessary equipment and premises and achieve a reasonable return on its investment. Supplier margins in this sector can be narrow, necessitating a longer period of trading to establish such returns. We also anticipate that the transitional arrangements may require considerable effort before the new service can successfully be established. We consider that an initial term of 5 years is the minimum necessary and that the option to extend by a further period of up to [5] years is an essential flexibility for this essential public service requirement.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 62 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The service provision is for the collection, transportation and disposal of Clinical Waste from purchasing member organisations. This contract is due to commence 1.6.2016.

II.1.6)Common procurement vocabulary (CPV)

90510000, 90500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Will be specified in the invitation to tender.
Tenders may be offered for whole or part of the tender.

II.2.2)Information about options

Options: yes
Description of these options: The contracting authority proposes to award a 5-year (60 months) framework agreement with an option to extend by a further 5 years (60 months) at the discretion of the contracting authority. The estimated value of the contract for the initial 5 year period is £31,000,000 and GBP 62 000 000 if the full 5 year extension is utilised.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.6.2016. Completion 31.5.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to request parent company guarantees of financial liability.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the Tender/Contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified saved that in the case of consortia or other grouping of more than one legal entity, one party must act as prime contractor.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the Tender/Contract documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once).
— Browse to the eSourcing Portal.
— Click the “Click here to register” link.
— Accept the terms and conditions and click ‘continue’.
— Enter your correct business and user details.
— Note the username you chose and click ‘Save’ when complete.
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender.
— Login to the portal with the username/password.
— Click the ‘PQQs Open to All Suppliers’ link. (These are Pre-Qualification Questionnaires open to any registered supplier).
— Click on the relevant PQQ to access the content.
— Click the ‘Express Interest’ button in the “Actions” box on the left-hand side of the page.
— This will move the PQQ into your ‘My PQQs’ page. (This is a secure area reserved for your projects only).
— Click on the PQQ code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box.
3. Responding to the tender.
— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting).
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ.
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities for evaluating if requirements are will be stated in a pre-qualification questionnaire (PQQ).
A pre-qualification questionnaire will be available and must be completed by those suppliers expressing an interest in being considered for the contract. Evidence and information provided in any response will be used in qualifying candidates and tenderers. Respondents to this advertisement will be automatically issued with a pre-qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 136-244315 of 18.7.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

28.11.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to:
1. The contracting authority is not bound to award a contract in whole or part.
2. The contracting authority will not bear the tender costs of any of the tenderers.
3. In reference to I.1.9 (Variants) to the extent permitted, if at all, in the tender documents.
4. Prospective suppliers should note that NHS Wales Shared Services Partnership – Procurement Services is part of Velindre NHS Trust acting on behalf of participating NHS organisations in Wales.
5. Welsh Ambulance Services NHS Trust*
Prospective tenderers should note the following in relation to participating authorities as mentioned in Section I.2. The Consortia is an amalgamation of the noted Health Boards/Trusts excluding The Welsh Ambulance Service NHS Trust (WAST). WAST do not currently utilise this contract however NWSSP reserve the right to allow this contract to be used by WAST. The commencement of Service to WAST shall be agreed via a contract variation notice on terms to be agreed by all parties.
6. The service provision start date is 1.6.2016, however, this contract is expected to be awarded July 2015, to allow for any implementation issues.
7. TUPE is likely to apply.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful bidders and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the bidder/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought promptly. For more information on how to appeal, and the relevant time limits, please see following statement on the Authority’s

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: