Combat Uniforms Tender

Combat Uniforms Tender

Combat Garments and Occupational Clothing.


UK-Bristol: Combat uniforms

2013/S 117-199771

Contract notice


Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Defence Clothing (DC), DE&S
Defence Clothing, Cedar #3028, Abbey Wood
For the attention of: Amy Stamp
BS34 8JH Bristol
Telephone: +44 3067983494
Fax: +44 1179138088

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Combat Garments and Occupational Clothing.
II.1.2)Type of contract and location of works, place of delivery or of performance

NUTS code UK

II.1.3)Information on framework agreement

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 74 000 000 and 147 000 000 GBP

II.1.5)Short description of the contract or purchase(s):

Combat uniforms. Occupational clothing. Combat Garments and Occupational Clothing.
II.1.6)Common procurement vocabulary (CPV)

35812000, 18110000

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The range of items includes combat clothing, trousers, skirts, T-shirts, sportswear and towels and a variety of occupational clothing. There are over 200 individual products. The estimated annual call-off is between 12.8 million to 18.1 million garments over the period of the contract.
Estimated value excluding VAT:
Range: between 74 000 000 and 147 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Option to extend the contract for a further year.
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Combat Garments

1)Short description

Combat Garments
2)Common procurement vocabulary (CPV)


3)Quantity or scope

A range of garments, with approximately 60 products, including, but not limited to combat uniforms. This includes the Personal Clothing System for the Royal Navy, Army and RAF. The range of garments includes trousers, jackets, helmet covers, flying clothing and underwear. The quantity of garments required is estimated to be between 6 million to 10.1 million garments over the period of the contract.
Estimated value excluding VAT:
Range: between 50 000 000 and 107 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Occupational Clothing

1)Short description

Occupational Clothing
2)Common procurement vocabulary (CPV)


3)Quantity or scope

A range of garments for occupational clothing, with approximately 190 products, including but not limited to: T shirts, underwear, sportswear, coveralls, trousers and skirts. The estimated quantity required is approximately 6.6 million to 8 million garments over the period of the contract.
Estimated value excluding VAT:
Range: between 24 000 000 and 40 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Authority reserves the right to request a Bank or Parent Company Guarantee if the supplier does not meet the required standard for economic and financial standing.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will follow delivery and acceptance of the goods, and conditions relating to financing and payment will be specified in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

Please note that Contractor to Contractor Transfer of Undertaking (Protected Employment) Legislation (TUPE) may apply to this requirement, and that the current contractor is Cooneen Watts and Stone Ltd, 23 Cooneen Road, Fivemiletown, BT75 0NE.
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from the economic operator’s bankers or where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) where appropriate, a statement, covering the three previous financial years of the economic operator, of:(i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
The Authority will require a copy of your most recent two years of audited accounts (if available), or equivalent information. This information will be sought through the formal pre-qualification questionnaire stage and is not required in response to this contract notice.

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator’s technical ability, taking into account in particular that economic operator’s skills, efficiency, experience and reliability
This information, which will include the required ISO accreditation and AQAP requirements will be sought through the formal pre-qualification questionnaire stage and is not required in response to this contract notice.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 6
Objective criteria for choosing the limited number of candidates: Interested suppliers are invited to apply for a Pre-Qualification Questionnaire (PQQ) by contacting the Authority with their expression of interest in response to this Contract Notice, PQQs will be issued after the advert has closed. Potential suppliers are required to send the Authority a completed PQQ providing information that allows the Authority to evaluate the supplier’s capacity and capability against the selection criteria set out at Sections III.2.1, III.2.2 and III.2.3 of this Contract Notice. The Authority will use the PQQ response to create a list of suppliers who are eligible to participate under Section III.2.1 of this Contract Notice and who also meet the selection criteria set out in Sections III.2.2 and III.2.3 of this Contract Notice. There will be a two-stage evaluation, Stage 1 will be a Pass/Fail evaluation based on the minimum financial and technical standards required, and Stage 2 will be an assessment of the supplier’s capability, based on the evidence provided in the PQQ response. The following selection criteria will be evaluated in Stage 2 of the PQQ: the ability to deliver quality in volume production; the ability to consistently deliver requirements to agreed lead-times for products with estimated high volumes, low volumes and intermittent demand; the capacity to execute sustainable procurement and corporate social responsibility; the ability to effectively manage the supply chain; the ability to manage risks for a requirement of this size; and past experience/performance on contracts for similar volume requirements. Subject to the essential pass/fail requirements and the minimum pass mark being met, potential suppliers will then be ranked for each lot, with the top 6 being invited to tender (the Authority intends to select a minimum of 3 and a maximum of 6 potential suppliers to be invited to tender for each Lot). Full details of the method for selecting tenderers will be set out in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction has been used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

23.7.2013 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence (MOD) should register on the MOD Supplier Information Database (SID) Register, available at The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

There will be a requirement for ad hoc taskings with minor development work. An ability to conduct business electronically will be an essential requirement. The announcement of a future requirement is not to be construed as confirmation that a tender / contract will subsequently be issued; announcements are for information only. Thus the issue of a possible future notice, or the issue of an invitation to tender, is not to be construed as a commitment by the MOD to place an order as a result of the tendering exercise or at a later stage. Any expenditure, work or effort undertaken prior to contract award is a matter solely for the commercial judgment of potential suppliers. The Key Performance Indicator Measurement process is a tool to provide a consistent means of capturing and reporting performance achievement across MOD-wide business against pre-determined and agreed activities at various times throughout the life of a contract. Its’ purpose is to aid the relationship between the MOD and Industry at all levels of the business by a better understanding of the actual performance achieved whist under contract and it is intended to be used in support of incentivisation mechanisms.
The MOD as a major UK government Department is required and determined to fully pursue the principles and practices of Sustainable Procurement. As well as meeting its’ social obligations MOD is particularly concerned with demonstrating greater fuel efficiency (reduced fuel consumption) and improvements in its use of scarce natural resources, to minimise any consequential environmental impacts. Any Potential Providers to MOD will be expected to be equally committed to this agenda and to make positive contributions to the above aims and objectives, Potential Providers will also be required to comply with all Government Buying Standards (GBS) which may be relevant to this requirement. A copy of the GBS can be found on the DEFRA website at

Please note that the requirement to which this notice relates comes under Logistic Commodities and Services (LCS), formed on 1 August 2011. LCS is determining the future strategy for all commodities and services within its remit and may in the future place a contract for the supply of services which may include the provision of articles (or services) which are covered by this notice. In this event the Authority may satisfy its requirement from the LCS service contract and no further orders will be placed against any framework arising from this notice.
It is to be noted that this requirement is subject to UK Government policy on transparency and that the PQQ, Tender documents and any subsequent Contract Documents may be subject to publication in a redacted format on the following website where guidance on the scope can be found;

The Authority may use the AWARD bid evaluation tool to assist in the management of the PQQ evaluation process and/or any subsequent Tender evaluation.
In addition to the use by the Ministry of Defence itself, which shall remain its primary purpose, the Ministry is seeking to establish that the Framework Agreement is also available for use by or on behalf of UK public sector bodies (and their statutory successors and organisations created as a result of re-organisation or organisational changes) with requirements for the types of supplies referred to in this notice. These include, but are not limited to Central Government Departments & their Agencies. A list of Executive Agencies and Non Departmental Public Bodies (NDPBs) can be found at;; NHS Bodies i.e. Acute Trusts, Ambulance Trusts, Primary Care trusts, Care Trusts, NHS Hospital Trusts, Strategic Health Authorities, Mental Health Trusts, Special Health Authorities (a list of such Authorities and Trusts can be found at:, Local Authorities i.e. a local authority as defined in Regulation 4(a) to (d) of The Defence and Security Public Contracts Regulations 2011 (“DSPCR”), Police & Emergency Services Authorities (i.e. fire authorities, fire and rescue authorities (a list of fire authorities can be found at:, police authorities and the Metropolitan Police Authority as defined by Regulation 4 (a) of the DSPCR.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MOD Defence Contracts Bulletin and GO Reference: GO-2013614-DCB-4878993

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Defence Clothing (DC), DE&S
As Section 1.1

Body responsible for mediation procedures

Defence Clothing (DC), DE&S

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Defence Clothing (DC), DE&S

VI.5)Date of dispatch of this notice: