Combined cleaning services framework

Combined cleaning services framework

The Police and Crime Commissioner for Surrey will be acting as the lead force for a framework for Surrey and Sussex Police to select a force wide combined provision of Combined Cleaning Services.

UK-Guildford: Cleaning services

2013/S 107-183361

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Surrey Police
Procurement Management, Surrey Police Headquarters, PO Box 101
For the attention of: Gavin Wolstenhulme
GU1 9PE Guildford
UNITED KINGDOM
Telephone: +44 1483635642
E-mail: wolstenhulme15178@surrey.pnn.police.uk

Internet address(es):

General address of the contracting authority: www.surreypolice.co.uk

Address of the buyer profile: www.bluelight.gov.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Combined cleaning services framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Main site or location of works, place of delivery or of performance: The Surrey policing area and the Sussex policing area.
NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 2
Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)

The Police and Crime Commissioner for Surrey will be acting as the lead force for a framework for Surrey and Sussex Police to select a force wide combined provision of Combined Cleaning Services. This will cover both force’s premises in the counties of Surrey, East Sussex, West Sussex and Brighton and Hove Metropolitan Council, which amounts to approximately 135 number of police locations, 55 in Surrey and approximately 80 across both East and West Sussex. All locations require regular general cleaning services throughout the year, and vary considerably in relation to age, design and build, and use. This framework allows the forces the opportunity to consolidate some previously separate agreements into one inclusive contract. Therefore the scope of this contract will include the following:
– Building Cleaning Services;
– Emergency and Out of Hours Cleaning Services;
– Supply of Cleaning Materials, Washroom, Hygiene Products and Services plus Associated Equipment;
– Window Cleaning.
II.1.6)Common procurement vocabulary (CPV)

90910000, 90911000, 90911100, 90911200, 90911300, 90919200, 90722200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The initial framework period shall be for 36 months, with the option to extend the framework by 1 further 12 month increment, resulting in potential maximum contract duration of 4 years. The option to extend the framework shall be at the sole discretion of the PCC.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Combined cleaning services for Surrey Police

1)Short description

Lot 1 is for a combined cleaning service for Surrey Police. The intention is to award to a single supplier for Lot 1.
2)Common procurement vocabulary (CPV)

90910000, 90911000, 90911100, 90911200, 90911300, 90919200, 90722200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Combined cleaning services for Sussex Police

1)Short description

Lot 2 is for the combined cleaning services for Sussex Police. The intention is to award to 1 supplier for this lot.
2)Common procurement vocabulary (CPV)

90910000, 90911000, 90911100, 90911200, 90911300, 90919200, 90722200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Combined cleaning services for both Surrey and Sussex Police

1)Short description

Lot 3 – the combined cleaning services for both Surrey and Sussex Police. The intention is to award this lot to 1 supplier.
2)Common procurement vocabulary (CPV)

90910000, 90911000, 90911100, 90911200, 90911300, 90919200, 90722200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

JPS041
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

4.7.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

8.7.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Police and Crime Commissioner for Surrey is tendering this framework through the Bluelight Pro-Contract portal. Prospective tenderers are advised to register their interest and complete the Pre Qualification document by going to http://www.bluelight.gov.uk and visiting the supplier area. Potential tenderers should register their interest (using the above portal) by no later than 4.7.2013 at 16:00. Hard copy or emailed applications will not be accepted.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.6.2013