Combined Security Maintenance Contract London

Contract for the high quality maintenance and repair of various security systems across the Parliamentary Estate via suitably qualified dedicated site engineers.

United Kingdom-London: Repair and maintenance services of security equipment

2014/S 102-179124

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Houses of Parliament
14 Tothill Street
Contact point(s): https://in-tendhost.co.uk/parliamentuk/aspx/Home
For the attention of: Business Support Team
SW1H 9NB London
UNITED KINGDOM
Telephone: +44 2072191600
E-mail: ppcs@parliament.uk
Fax: +44 2072191600

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/parliamentuk/aspx/Home

Address of the buyer profile: https://in-tendhost.co.uk/parliamentuk/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: UK Parliament

I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

STC1089- Combined Security Maintenance Contract across the Parliamentary Estate.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services

NUTS code UKI1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Contract for the high quality maintenance and repair of various security systems across the Parliamentary Estate via suitably qualified dedicated site engineers. This is part of an on-going requirement to support the business of the House and ensure safe and secure conditions for all those working or visiting the Parliamentary Estate.
Applicants must have demonstrable experience of providing the following to a major client base:
1. Providing permanent on-site security maintenance staff during normal hours.
2. Designing and managing a testing, monitoring and maintenance regime designed to minimise failures of security equipment or systems.
3. Running and maintaining an extensive secure dedicated security network including the ability to provide staff qualified for CISCO network management to CCNA level.
4. Installing, commissioning and maintaining both analogue and digital CCTV cameras and associated GUIs and DVRs.
5. Managing 3rd party providers.
6. The scope of the contract may also include installing, commissioning and maintaining large Automatic Access Control Systems via an existing named contractor.
The following experience would also be useful:
1. Maintaining PLC controlled equipment such as Barriers, conveyors etc.
2. Providing 1st line repair service to X ray search equipment and metal detection systems.
3. It is currently envisaged that the existing electronic locking system will be replaced over the lifetime of this contract with a Kaba based system. Applicants must therefore demonstrate how they would manage the supply, installation and maintenance of a large Kaba based electronic door locking system of at least 1000 doors.
4. Experience in managing the transfer of staff under the TUPE regulations.

II.1.6)Common procurement vocabulary (CPV)

50610000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 1 725 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions:

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants are required to complete a pre-qualification questionnaire. This may be obtained from the following website http://in-tendhost.co.uk/parliamentuk/ as described at III.2.3 and must be completed and returned by the deadline given at IV.3.4 below. The pre-qualification questionnaire shall include, but not be limited to, the matters detailed under clauses III.2.2 and III.2.3 below.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As stated in the documentation.
Economic and financial capacity – means of proof required. As stated in the documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Pre-Qualification Questionnaire will be accessible at the following website http://in-tendhost.co.uk/parliamentuk. To be able to access these documents you will need to select the above quoted tender in the ‘current tenders’ list, click on the ‘view tender details’ and express interest by clicking on the button provided. Afterwards, you will need to register your company details, thereafter you will be issued with a username and password. If you have already registered with In-Tend previously, please follow the link shown, this will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and have forgotten your username and password, please click on the forgotten password link on the In-Tend homepage. Please keep this username and password secure, and do not pass it to any third parties. If you are experiencing problems, then please contact the In-Tend helpdesk via email: support@in-tend.com or call +44 8442728810 for further assistance. Please ensure that you allow yourself plenty of time when responding to this invitation to tender prior to the closing date as in in IV.3.4. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application like WinZip or WinRar.Minimum level(s) of standards possibly required:
As stated in the PQQ.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

STC1089

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.6.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contract will be considered as a contract made in accordance with the law of England and Wales and subject to the jurisdiction of the courts of England and Wales. The House of Lords and the House of Commons are Public Authorities within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act. The Employer does not bind himself to accept the lowest, or any, tender submitted. Short-listed tenderers will be subject to further evaluation which may include tender presentation.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Houses of Parliament
14 Tothill Street
SW1H 9NB London
UNITED KINGDOM
E-mail: ppcs@parliament.uk
Telephone: +44 2072191600

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.5.2014