Commercial and Domestic Removal Services Framework

Commercial and Domestic Removal Services Framework

Lot 1 commercial removals and Lot 2 domestic removals. The council wish to appoint 3 suppliers to each lot.

UK-Leeds: Relocation services

2013/S 026-040487

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leeds City Council
2nd Floor, St George House, Great George Street
For the attention of: Ian Hodge
LS1 3DL Leeds
UNITED KINGDOM
Telephone: +44 7831270356
E-mail: ian.hodge@leeds.gov.uk

Internet address(es):

General address of the contracting authority: http://www.yortender.co.uk

Address of the buyer profile: http://www.yortender.co.uk

Electronic access to information: http://www.yortender.co.uk

Electronic submission of tenders and requests to participate: http://www.yortender.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Commercial and Domestic Removal Services Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: Leeds.
NUTS code UKE

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6
Duration of the framework agreement

Duration in years: 2

II.1.5)Short description of the contract or purchase(s)

The framework will be split into two lots. Lot 1 commercial removals and Lot 2 domestic removals. The council wish to appoint 3 suppliers to each lot. Suppliers may apply for one or both of the Lots. The framework will run for two years with an option to extend for a further two years.
II.1.6)Common procurement vocabulary (CPV)

98392000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The framework will be split into two lots. Lot 1 commercial removals and Lot 2 domestic removals. The council wish to appoint 3 suppliers to each lot. Suppliers may apply for one or both of the Lots. The framework will run for two years with an option to extend for a further two years.
Estimated value excluding VAT:
Range: between 280 000 and 320 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Commercial Removal Services

1)Short description

This contract is for the provision of Commercial Removal Services for the whole of Leeds City Council involving:
– Medium to major office moves
– Office relocations
– Office reconfigurations
– Disposal of waste arising from moves
– Carting of furniture, stock and I.T. equipment
– Removal of items to storage
The services will generally be required on a weekend however there may be some requirements for weekday moves.
2)Common procurement vocabulary (CPV)

98392000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 140 000 and 280 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Domestic Removal Services

1)Short description

Removals will usually be carried out on weekday but there may be requirements for weekend moves. Departments where possible will give one week notice of a move. In an emergency situation this time may have to be reduced to days or even a few hours of notice however this will not be the norm.
Occasionally contents may have to be removed from dirty properties. The Council undertakes to disinfect these properties but this may not always be possible.
2)Common procurement vocabulary (CPV)

98392000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 20 000 and 40 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Framework agreement.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As descirbed in the specification.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: The council will take up to 12 applicants that meet the PQQ threshold through to the tender stage. For the avoidance of doubt that is six applicants for each lot.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

YORE-94ENG2.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

11.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

11.4.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Where necessary in order to comply with the Public Contracts Regulations 2006 this
authority will incorporate a minimum 10 calendar day standstill period at the point information
on the award of the contract is communicated to tenderers. This period allows unsuccessful
tenderers to seek further debriefing from the contracting authority before the contract is
entered into. Such additional information should be requested from the addressee found in
1.1. If an appeal regarding the award of a contract has not been successfully resolved the
(for Public Sector) Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved
parties who have been harmed or are at risk of harm by a breach of the rules to take action
in the High Court (England, Wales and Northern Ireland). Any such action must be brought
promptly (generally within 3 months). Where a contract has not been entered into the court
may order the setting aside of the award decision or order the authority to amend any
document and may award damages. If the contract has been entered into the court may only
award damages. Following the 10 day standstill period, if no further debriefing has been
requested, the court may only award damages once the contract has been entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.2.2013