Commercial Consultancy Services for the CELE Utilities Concession

Specialist Technical and Commercial Consultancy Services for the CELE Utilities Concession

Electricity, heating, solar and nuclear energy. Energy and related services. Energy-management services. Energy-efficiency consultancy services.

United Kingdom-London: Electricity, heating, solar and nuclear energy

2013/S 152-265241

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Legacy Development Corporation
Level 10, 1 Stratford Place
Contact point(s): The Legal and Procurement Department
For the attention of: David Walsh
E20 1EJ London
UNITED KINGDOM
Telephone: +44 2032881800
E-mail: davidwalsh@londonlegacy.co.uk

Internet address(es):

General address of the contracting authority: http://queenelizabetholympicpark.co.uk/

Electronic access to information: www.supply4london.com

Electronic submission of tenders and requests to participate: www.supply4london.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Regeneration and Development
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Specialist Technical and Commercial Consultancy Services for the CELE Utilities Concession.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKI12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Electricity, heating, solar and nuclear energy. Energy and related services. Energy-management services. Energy-efficiency consultancy services. Building services consultancy services. Development of residential real estate. Development of non-residential real estate. Calculation of costs, monitoring of costs. Supervision of project and documentation. This Notice is in respect of a contract for the supply of specialist technical and commercial consultancy services in connection with the current district heating and combined energy plant concession based at the Queen Elizabeth Olympic Park (‘the Park’).
The Services will include (but not be limited to):
— Preparation of Policy and Operational Guides;
— Creation of an overall capacity spreadsheet model;
— Providing support to the Contracting Authority’s team in breifing session to explain the concession;
— Providing technical and commercial interfaces between the Cofely Concessionnaire and the Contracting Authority; and
— Offering advice and preparing the annual energy statement.
The scope of the Services may be extended to include other similar services as may be instucted by the Contracting Authority from time to time within other areas of the Park or off-Park locations. The Contracting Authority reserves the right acting in accordance with the relevant procurement rules to award additional services to the successful contractor insofar as they are associated and necessary for the provision of the original main services under the contract to be awarded.
II.1.6)Common procurement vocabulary (CPV)

09300000, 71314000, 71314200, 71314300, 71315210, 70111000, 70112000, 71244000, 71248000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Please see Section II.1.5) above and the pre-qualification questionnaire, a copy of which can be obtained from the Supply4London eTendering service (further details of which are set out in Section VI.3 of this OJEU Notice).
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, collateral warranties, bonds and / or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be provided in the pre-qualification questionnaire and the invitation to tender documents, copies of which are available from the Supply4London e-Tendering service (details of which can be found at Section VI.3) of this Notice).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groupings of Providers to take a particular legal form or to require a single Provider to take primary liability or to require that each party undertakes joint and several liabilities irrespective of the legal form of the contracting entity. Details will be provided in the pre-qualification questionnaire and the invitation to tender documents, copies of which are available from the Supply4London e-Tendering service (details of which can be found at Section VI.3) of this Notice).
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Bidders will be assessed in accordance with Part V of the Public Contracts Regulations 2006 (SI 2006/5) which implement Title 2 Chapter 7 Section 2 of the 2004/18/EC Directive on the basis of information provided in response to the pre qualification questionnaire (a copy of which can be obtained from the Supply4London eTendering Service).
Completed responses to pre qualification questionnaires must be returned via the Supply4London e-Tendering service before the deadline for receipt of responses as notified in the pre qualification questionnaire.
Suppliers’ instructions on how to respond to this Notice with the submission of a PQQ, together with assistance on registering suppliers’ organisations on the eTendering service, and downloading / viewing procurement documentation can be found:
1. On the eTendering website, www.supply4london.com; or

2. Through the use of the www.supply4london.com Helpdesk facility on +44(0)845 270 7098; or

3. Through the use of the Supplier Guides and FAQ’s available from the eTendering service at http://www.supply4london.com/getting-started/supplier-guidances/.

III.2.2) Economic and financial capacity.
Economic and financial capacity – means of proof required:
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
Evaluation information required from Applicants will be stated in the Pre-Qualification Questionnaire (PQQ), which is available for download from the supply4London eTendering service.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract.
Minimum level(s) of standards possibly required:
Applicants will be required to demonstrate that they will be able to comply with the minimum requirements set out in the Policies and Strategies of the Contracting Authority and as set out in the PQQ, in respect of the Applicants technical ability to deliver the Contracting Authorities requirements.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: Criteria for selecting applicants is highlighted in the Pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.8.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

6.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on supply4london.gov.uk
You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: T592N9276V.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 12:00 midday BST on the 6th September 2013. Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any technical difficulties please contact the Supply4london Helpdesk on call 0845 270 7050 or email helpdesk@supply4london.gov.uk. GO Reference: GO-201382-PRO-5006493

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

London Legacy Development Corporation
Level 10, 1 Stratford Place
E20 1EJ London
UNITED KINGDOM
Telephone: +44 2032881800

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a mandatory 10 calendar day standstill periods at the point information on the award of the contract is communicated to tenderers. The Public Contracts Regulations 2009 (SI 2009 No. 2992) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may award damages or declare the contract ineffective. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into. The Contracting Authority would urge aggrieved Tenderers to communicate any issues process by raising a Clarification Question through the Procure4London Portal in the first instance in case a solution can be found to avert time consuming actions involving the Courts.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.8.2013