Commercial Estate Management and Residential Property Consultancy Services

Commercial Estate Management and Residential Property Consultancy Services Framework Agreement

United Kingdom-Edinburgh: Real estate services

2014/S 193-340932

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Commercial and Procurement Services
For the attention of: Jennifer Greenan
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1314693823
E-mail: jennifer.greenan@edinburgh.gov.uk

Internet address(es):

General address of the contracting authority: http://www.edinburgh.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Commercial Estate Management and Residential Property Consultancy Services Framework Agreement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Edinburgh.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 800 000 and 1 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The City of Edinburgh Council wishes to appoint suitably qualified and experienced consulting organisations for the provision of professional advice and assistance on residential and commercial properties and other miscellaneous estates issues under a Framework Agreement for a period of two years with the option to extend annually for a further two years. The Framework Agreement is split into two lots with up to four organisations appointed per lot. The estimated value of the Framework is GBP 800 000 — GBP 1 000 000.
Full details can be found on the Pre-Qualification Questionnaire which is available for immediate download following reciept of your note of interest.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=322121

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

70000000, 70100000, 70111000, 70112000, 70120000, 70123100, 70123000, 70123200, 70300000, 70330000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The total estimated value of the Framework Agreement is GBP 800 000 — GBP 1 000 000.
It should be noted that the volume and value of commissions instructed under this Framework Agreement are indicative and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the services instructed under this framework agreement varies from those stated.
Estimated value excluding VAT:
Range: between 800 000 and 1 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The initial 2 year term may be extended for two further periods of 12 months at the Council’s discretion.
Provisional timetable for recourse to these options:
in months: 30 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Commercial Estate Management Consultancy Services

1)Short description

The City of Edinburgh Council has a large and diverse portfolio of properties that are managed by in house professional staff. The Council’s investment portfolio of nearly 1000 let properties includes circa 300 industrial units, 150 shops, 100 offices and 100 ground leases. The current rent roll is almost GBP 13 m pa. The Council has an active disposal programme and over the next 5 years the Council expects to sell more than 100 properties realising capital receipts totalling in excess of GBP 110 m. The Council’s operational estate extends to more than 500 properties and, typical of a large local authority, comprises schools, libraries, depots, care homes, museums, community centres, parks etc.
Below details the services that you may be required to carry out under Lot 1 of this Framework Agreement:
— Acquisition and disposal;
— New Leases;
— Lease Renewals;
— Rent Reviews;
— Telecommunications;
— Valuation and Due Diligence;
— Non Domestic Rates;
— Property Management;
— Strategic Property Development Consultancy;
— Dispute Resolution;
— Energy Performance;
— General Advisory Services.

2)Common procurement vocabulary (CPV)

70000000, 70100000, 70112000, 70120000, 70123000, 70123200, 70300000, 70330000

3)Quantity or scope

The estimated value of Lot 1 is GBP 240 000 — GBP 320 000.
It should be noted that the volume and value of commissions instructed under this Framework Agreement are indicative and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the services instructed under this framework agreement varies from those stated.
Estimated value excluding VAT:
Range: between 240 000 and 320 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Up to 4 organisations will be appointed to this Lot. Means of award are detailed within the PQQ.

Lot No: 2Lot title: Residential Property Consultancy Services

1)Short description

The City of Edinburgh Council operates as a residential landlord for around 20,000 homes, as well as developing and regenerating areas through its own new build programme. In addition, the Council has developed successful partnerships with housing associations and private developers to progress innovative development and funding solutions to provide new homes for intermediate rent and sale.
Below details the services that you may be required to carry out under Lot 2 of this Framework Agreement:
— Acquisition and disposal;
— Housing Development.
Specific skills and services which may be required include:
— Surveying/valuation of residential properties;
— Marketing of residential properties;
— Home Report preparation including provision of Energy Performance Certificates;
— Surveying/valuation of land and non residential properties;
— Site appraisal and business plan development;
— Guidance/advice on funding mechanisms and models;
— Planning advice and support to develop and submit planning applications.

2)Common procurement vocabulary (CPV)

70000000, 70100000, 70111000, 70120000, 70123000, 70123100, 70300000, 70330000

3)Quantity or scope

The estimated value of Lot 2 is GBP 560 000 — GBP 680 000.
It should be noted that the volume and value of commissions instructed under this Framework Agreement are indicative and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the services instructed under this framework agreement varies from those stated.
Estimated value excluding VAT:
Range: between 560 000 and 680 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Up to 4 organisations will be appointed to this Lot. Means of award are detailed within the PQQ.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per PQQ documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per PQQ documentation.
Minimum level(s) of standards possibly required: As per PQQ documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per PQQ documentation.
Minimum level(s) of standards possibly required:
As per PQQ documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 16
Objective criteria for choosing the limited number of candidates: The weightings given to the submissions in respect of quality and price will be in the ratio of 70/30 (quality/price).

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 161-289085 of 23.8.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.11.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

3.11.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

28.11.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Approx. 48 months after this PQQ.

VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:322121)

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.10.2014