Commissioning of Specialist Dementia Beds

Commissioning of Specialist Dementia Beds

Commissioning of 38 specialist dementia beds for people with complex dementia and behaviours that challenge.

United Kingdom-London: Health services

2014/S 199-351783

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

35-36 Eagle Street
For the attention of: Raj Ragiwala
WC1R 4AQ London
Telephone: +44 7584021366

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Bedfordshire Clinical Commissioning Group
Corporate Office, Suite 1, Capability House, Wrest Park
MK45 4HR Silsoe

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Dementia Specialist Beds for Bedfordshire CCG.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Within the Boundary of Bedfordshire Clinical Commissioning Group.

NUTS code UKH22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Commissioning of 38 specialist dementia beds for people with complex dementia and behaviours that challenge.
Bedfordshire CCG seeks proposals from suitably qualified service providers to commission a volume of 38 beds.
30 of the beds will cater for complex dementia patients when they are displaying behaviours that challenge whilst the remaining 8 will provide capacity for step down when these challenging behaviours subside, thus reducing the need to move patients unnecessarily as their dementia progresses.
In the interest of securing best possible outcomes we are open to new models of provision. This could include a single contractor with a single provider, a lead provider or an alliance solution.
If bidders should choose a lead provider or alliance provision, please let it be noted that we are commissioning against 38 beds. If we fail to achieve this volume of beds then the procurement will be terminated.
We require, no fewer than 10 specialist beds per provider with at least 2-3 standard dementia step down beds.
It should also be noted that all providers within the alliance will need to pass the identified threshold and quality requirements in order to be successful.
The Services to which this ITT relate, fall within Part B of Schedule 3, Part 10 to the Public Contract Regulations 2006 (the Regulations). Neither the inclusion of a Bidder Selection Stage nor the use of the term Invitation to Tender nor any other indication shall be taken to mean that the Commissioning Organisation intend to hold themselves bound by any of the Regulations save those applicable to Part B Services. Therefore this is a voluntary notice only.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract will be awarded for 7 years.
The procurement process will be a single procedure where Pre-Qualification Questions are on-line in Bravo e-tendering Portal and the Tender questions in Document 4 Technical Questionnaire. The Indicative Contract Value will be 10 606 456 GBP.
Estimated value excluding VAT: 10 606 456 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Commissioning Organisation reserves the right to require guarantees, bonds, collateral warranties and other forms of security as appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details are provided in the Tender Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Groupings of bidders may be required to form a particular legal form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see Document 6d — Care Homes Quality Schedule 2015 — Specialist Dementia.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~:

1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the user-name you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure);

2. Express an Interest in the tender — Login to the portal with the user-name/password — Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box;
3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT — There may be a mixture of on-line and off-line actions for you to perform (there is detailed on-line help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the on-line help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who does not respond to the following in the requisite manner:
1) Entering general supplier information.
The Commissioning Organisation utilises the Crown Commercial Service Supplier Information Database (sid4gov) to manage and assess general pre-qualification information in the form of a profile. sid4gov has been developed by Crown Commercial Service, in partnership with NQC, following agile development principles to provide a replacement for sid4health in the first phase, with subsequent developments planned to improve the scope of the questions, scope of user access and integration with other e-Enabled applications.
The future vision is to create a single supplier registration portal that will provide one place for suppliers to register and provide information for procurement in support of management information requirements and responses to tenders across the public sector.
This portal will also provide public sector buyers with a single place to access supplier related information in support of market engagement and procurement processes.
Candidates are required to provide their profile in sid4gov. In order to access sid4gov for the first time, you will need to register, providing your individual and organisation details including the relevant DUNs number. The use of a DUNs number is mandated for registration and will support identification of suppliers across all e-Enablement applications. This will help government to improve data quality throughout procurement and is a key enabler of the policy for transparency. It will also assist in the future development as we integrate across other applications in support of a single registration process.
There is no cost to suppliers in registering for sid4gov or getting a DUNs number.
Candidates must ensure all the mandatory fields of their sid4gov profile are completed. Failure to comply with the completion of all mandatory fields could result in the elimination from the procurement process.
Please note D&B data will be supplied automatically by D&B. Candidates must publish at least one validated profile to make their profile available for buyers to view generally.

Please register on sid4gov at: For further guidance please visit the following link:

2) Submission of expression of interest and procurement specific information. This procurement exercise will be conducted on the BravoSolution e-procurement portal at:

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement specific information through the portal as follows:
i) Candidates should register on the BravoSolution e-procurement portal at: This is required only once. Browse to the e-sourcing portal and click the link to register; accept the terms and conditions and click ‘continue’. Enter your correct business and user details and save. You will shortly receive an e-mail with your unique password.

ii) Once registered, candidates must express their interest as follows:
a. login to the portal;
b. select ‘View current opportunities and notices’;
c. access the listing related to this contract (titled Children & Young People Emotional Wellbeing and Mental Health Services) and view details;
d. click on Express Interest button. This will move the PQQ into your ‘My PQQs/My ITTs’ page. This is a secure area for your projects only. /ITT’ details.
iii) Once you have expressed interest, please access the My PQQs / My ITTs page, where you construct your reply as instructed. You can choose to ‘Create Response’ or ‘Decline to Respond’ (please give a reason if declining). You can use the ‘Messages’ function to communicate with the buyer and seek any clarifications. You must then publish your reply using the publish button.

iv) For any support in submitting your expression of interest please contact the eTendering Help-desk at +44 800 368 4850

Minimum level(s) of standards possibly required: Further details are provided in the Tender Documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Further details are provided in the Tender Documents.
Minimum level(s) of standards possibly required:
Further details are provided in the Tender Documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.12.2014 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.12.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.3) Additional information: (if applicable).
Attain acting of behalf of Bedfordshire CCG, the Commissioning Organisation, intends to use an eTendering system in this procurement exercise.
Tenders and all supporting documents must be priced in Sterling and completed in English (or full English translation provided at no cost). Any contract entered into be considered a contract made in England according to English Law and shall be subject to the exclusive jurisdiction of the English Courts. The Commissioning organisations and Attain are not and shall not be liable for any costs by those expressing an interest or concern for this contract opportunity. The Commissioning Organisations and Attain reserves the right at all times acting in its absolute discretion, not to award a contract, to make changes to the structure, format, procedures, CPV codes and timing of the procurement process and to cancel or vary the process in its entirety or any part of it. The most economically advantageous or any tender will not be automatically accepted.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: In accordance with regulation 32 (Information about contract award procedures) and regulation 47 (Enforcement of obligations) of the Public Contracts Regulations 2006.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: