Commonwealth Games Games Management Systems

Commonwealth Games Games Management Systems

11 Lots. CGFP are seeking to procure a range of system/services in relation to games management systems; these are: Lot 1: Workforce management and uniform management, Lot 2: Accreditation system (incl. guest pass).

United Kingdom-Birmingham: Software-related services

2020/S 174-421572

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: CGF Partnerships Ltd
Postal address: Brindley Place, 55 – 58 Pall Mall
Town: Birmingham
NUTS code: UKG WEST MIDLANDS (ENGLAND)
Postal code: B1 2JB
Country: United Kingdom
Contact person: Graham Radcliffe
E-mail: graham.radcliffe@birmingham2022.com
Telephone: +44 123456789
Internet address(es):Main address: https://www.birmingham2022.com/

Address of the buyer profile: https://thecgf.com/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Software-related-services./H3S755A4WJ
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Software-related-services./H3S755A4WJ
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: Private Limited Company

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Commonwealth Sport and the Birmingham 2022 Commonwealth Games, Games Management Systems

 

Reference number: B2022.GSY.007

II.1.2)Main CPV code

72260000 Software-related services

II.1.3)Type of contract

Services

II.1.4)Short description:

 

CGFP are seeking to procure a range of system/services in relation to games management systems; these are:

Lot 1: Workforce management and uniform management,

Lot 2: Accreditation system (incl. guest pass),

Lot 3: Access control system,

Lot 4: Sports entries and qualifications,

Lot 5: Competition schedule,

Lot 6: Accommodation reservations and arrivals and departures systems,

Lot 7: Medical services, pharmacy dispensing and treatment orders,

Lot 8: Queen’s Baton Relay nominations and route operations,

Lot 9: Games issue tracking,

Lot 10: Learning management system,

Lot 11: Optional event management solutions.

Responses to the SQ will encompass all lots; later stages of the procurement may separate the lots into discreet packages.

 

II.1.5)Estimated total value

Value excluding VAT: 2 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKG WEST MIDLANDS (ENGLAND)
Main site or place of performance:

West Midlands (ENGLAND).

 

II.2.4)Description of the procurement:

 

Games management systems as described below:

Lot 1: Workforce management and uniform management,

Lot 2: Accreditation system (incl. guest pass),

Lot 3: Access control system,

Lot 4: Sports entries and qualifications,

Lot 5: Competition schedule,

Lot 6: Accommodation reservations and arrivals and departures systems,

Lot 7: Medical services, pharmacy dispensing and treatment orders,

Lot 8: Queen’s Baton Relay nominations and route operations,

Lot 9: Games issue tracking,

Lot 10: Learning management system,

Lot 11: Optional event management solutions.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/10/2020
Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 06/10/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

 

The publication of this notice is voluntary and is solely to alert economic entities who may be interested in being invited to bid for games management systems opportunities. Interested parties should note that this procurement process is not governed by the provisions of Directive 2014/25/EU or the Public Contracts Regulations 2015 and CGFP is not obliged to follow the procedures or rules set out in that Directive/Regulations. CGFP does not consider itself to be a contracting entity within the meaning of the procurement legislation but is placing this Notice on a voluntary basis.

For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders

CGFP intends to voluntarily follow a process similar to competitive dialogue.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Software-related-services./H3S755A4WJ

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/H3S755A4WJ

Go reference: GO-202093-PRO-17024905

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: 1
Postal address: Commonwealth House, 55 — 58 Pall Mall
Town: London
Postal code: SW1Y 5JH
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

03/09/2020