Communal Cleaning Contract Gloucester

Cleaning of offices communal areas of domestic dwellings.

United Kingdom-Gloucester: Building-cleaning services

2017/S 172-352567

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Gloucester City Homes
Railway House, Bruton Way
Gloucester
GL1 1DG
United Kingdom
Telephone: +44 1452833120
E-mail: lisa.nicholls@gch.co.uk
Fax: +44 1452833101
NUTS code: UKK1

Internet address(es):Main address: www.gloscityhomes.co.uk

Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA12501

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.mytenders.org

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.mytenders.org

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Communal Cleaning Contract.

II.1.2)Main CPV code

90911200

II.1.3)Type of contract

Services

II.1.4)Short description:

Cleaning of offices communal areas of domestic dwellings.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

90911200

90910000

90911000

90911300

90911100

II.2.3)Place of performance

NUTS code: UKK1

Main site or place of performance:

Worcestershire, Gloucestershire.

II.2.4)Description of the procurement:

Gloucester City Homes will be acting as the lead contracting Authority for a framework and Severn Vale Housing Association to select a suitable supplier for the provision of communal cleaning services for both registered social landlords. The services will cover a wide range of properties spread across Gloucestershire and Worcestershire. All properties will require regular general cleaning services throughout the year and vary in relation to age, design, build and use. The framework will allow the parties the opportunities to consolidate contracts, gain cost and efficiency benefits and optimise value for money. The scope of the contract will include the following:

Building Cleaning Services;

Emergency and Out-of-hours cleaning services;

High level cleaning services;

Window cleaning;

Graffiti removal.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Contract Management / Weighting: 10 %

Quality criterion – Name: Resources / Weighting: 10 %

Quality criterion – Name: Quality / Weighting: 20 %

Quality criterion – Name: Sustainability & Community / Weighting: 10 %

Quality criterion – Name: Service Management / Weighting: 20 %

Price – Weighting: 30 %

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2018

End: 03/02/2020

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Registration with Trust Mark.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Achievement of agreed KPI’s.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 2

In the case of framework agreements, provide justification for any duration exceeding 4 years: N/A.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2012/S 203-334312

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/10/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 12/10/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

36 month contract (April 2021).

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=201709

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(MT Ref:201709).

VI.4)Procedures for review

VI.4.1)Review body

Gloucester City Homes
Railway House, Bruton Way
Gloucester
GL1 1DG
United Kingdom
Telephone: +44 1452833150
E-mail: lisa.nicholls@gch.co.uk
Fax: +44 1452833101Internet address:www.gloscityhomes.co.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/09/2017