Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Derwent Housing Association Limited trading as Derwent Living
No.1 Centro Place, Pride Park
Contact point(s): echelon Consultancy Limited on behalf of Derwent Living
For the attention of: Sarah Baxter
DE24 8RF Derby
Telephone: +44 1707339800
Fax: +44 1707339801
General address of the contracting authority: http://www.derwentliving.com/
Address of the buyer profile: http://www.derwentliving.com/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Derwent Housing Association Limited trading as Derwent Living Communal Cleaning and Window Cleaning works.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Derwent Living has properties in the following areas Ashfield District, Amber Valley, Bassetlaw, Broxtowe Borough, Bolsover District, Blaby District, Coventry City, Charnwood, Chesterfield, Stoke City, Derby City, Daventry District, Derbyshire Dales District, Erewash Borough, East Northamptonshire, East Staffordshire Borough, Gedling, Hinckley & Bosworth, Harborough District, High Peak Borough, Leicester City, Lincoln City Council, Mansfield, Milton Keynes Borough, Nuneaton & Bedworth, Newark & Sherwood, Northampton Borough Council, Nottingham City, North East Derbyshire District, North Kestevan District C, North Warwickshire Borough, North West Leicestershire, Rugby Borough Council, Rushcliffe, South Derbyshire, Sheffield City, South Kesteven District C, Tamworth Borough, Wellingborough B.C and West Lindsey District Council.
NUTS code UKF,UKG,UKE,UKJ13
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Communal cleaning and window cleaning services.
II.1.6)Common procurement vocabulary (CPV)
90910000, 90911300, 90911000, 90911200
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Communal cleaning. This includes internal cleaning and window cleaning, and connected works and services required.
Estimated value excluding VAT: 3 513 333,33 GBP
II.2.2)Information about options
Description of these options: The contract will be for an initial term of 5 years with the possibility of an initial extension of 2 years with break clauses with a final extension of 3 years with break clauses.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 120 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Details of any deposits, guarantees or bonds required by the contracting authority will be set out in the Contract Documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details of any financial conditions and payment arrangements required by the contracting authority will be set out in the Contract Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Consortium bids must state on their face that the bidding members are a consortium. The contracting authority reserves the right to require a lead service provider to undertake primary contractual liability or to require that one or more parties are jointly and severally liable.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details of any conditions will be set out in the contract documents. These may include conditions relating to environmental and social requirements and supply chain arrangements.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a PQQ and all requirements and standards required are set out in the PQQ.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a prequalification Questionnaire consistent with Directive 2004/18/EC. The questionnaire is available from the address given in at Section I.1 and must be returned to the address and date as stated in the PQQ.
Minimum level(s) of standards possibly required: As stated in the Pre Qualification Questionnaire.
Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a prequalification Questionnaire consistent with Directive 2004/18/EC. The questionnaire is available from the address given in at Section I.1 and must be returned to the address and date as stated in the PQQ
Minimum level(s) of standards possibly required:
As stated in the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: A minimum of 5 operators will be invited, though the Contracting Authority reserves the right to increase the number of operators to be invited to tender by one or two if their scores are closely placed around the cut-off point. This will be set out in the PQQ and Contract Documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
ECH 483 Cleaning
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 26.2.2014 – 12:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
26.2.2014 – 12:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
The contracting authority reserves the right to cancel the procurement and not to proceed with the long term Contract at any stage of the procurement process. The contracting authority also reserves the right not to award a contract or to award a contract for any part of the services. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing and interest or tendering for this contract. Tenderers should note that the provisions of the transfer of Undertakings (protection of Employment) Regulations 2006 may apply.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
See VI.4.2 below
Body responsible for mediation procedures
See VI.4.2 below
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be “ineffective”.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: