Communal Lighting and Lightning Protection Contract

Communal Lighting and Lightning Protection Contract

The council is seeking a contractor for the provision of responsive repairs and planned maintenance to its communal lighting, landlord supplies and lightning protection systems to its housing stock.

UK-London: lighting equipment and electric lamps

2012/S 175-288809

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Southwark
160 Tooley Street
Contact point(s): Engineering & Compliance Section
For the attention of: Gavin Duncumb
SE1 2QH London
UNITED KINGDOM
E-mail: engineeringqs@southwark.gov.uk

Internet address(es):

General address of the contracting authority: www.southwark.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Communal Lighting and Lightning Protection Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKI1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The council is seeking a contractor for the provision of responsive repairs and planned maintenance to its communal lighting, landlord supplies and lightning protection systems to its housing stock. Communal lighting is to circa 3 000 blocks. The contract will include annual tests and responsive repairs to 557 lightning protection systems, stock condition surveys to all communal lighting covered by the contract, and some emergency lighting tests. The contractor will be required to provide a 24/7 365 day response repair service.
The council is looking for a contractor that will deliver fantastic customer service, achieve high levels of resident satisfaction (whether tenant or leaseholder), deliver repairs ‘right first time’ every time with a motivated and highly focused workforce committed to delivering an excellent service.
II.1.6)Common procurement vocabulary (CPV)

31500000, 65320000, 31216200, 31518200, 31000000, 31600000, 31200000, 31300000, 31400000, 31700000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The estimated annual contract value to be covered by this contract is 896 000 GBP per annum of which approximately 756 000 GBP per annum is allocated to communal lighting and approximately 140 000 GBP per annum is allocated to lightning protection. The appointed contractor will provide their services across the Borough.
II.2.2)Information about options

Options: yes
Description of these options: The contract will be for an initial period of three (3) years, extendable at the sole discretion of the awarding authority for a further period of 24 months (in 12 month increments), making a total of 5 years.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

If the service provider is a group or subsidiary of a larger organisation, then a parent company guarantee will be required. A performance bond may also be required. Further information will be provided with the pre-qualification and Invitation to tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the pre-qualification and invitation to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the pre-qualification and invitation to tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in Articles 45-51 of Directive 2004/18/EC (as amended) and Regulations 23-26 of the Public Contracts Regulations 2006 (as amended). Tenders must be in accordance with the instructions outlined in the pre-qualification and invitation to tender documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Section III.2.1.
Minimum level(s) of standards possibly required: See Section III.2.1.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Section III.2.1.
Minimum level(s) of standards possibly required:
See Section III.2.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: Further information will be provided with the pre-qualification and invitation to tender documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.10.2012 – 13:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

8.10.2012 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

23.11.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 11.1.2013 – 13:00
Place:

160 Tooley Street London SE1 2QH

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Pre-qualification questionnaires will be distributed to any organisation expressing an interest in this contract to the contact detailed in Section I. All pre-qualification questionnaires must be requested and submitted by the time and date noted in Section IV.3.4.
The council is not liable for any costs (including any third party costs, fees or expenses) incurred by those expressing an interest in or tendering for this contract opportunity.
The council reserves the right to withdraw from or discontinue the procurement process, which shall include the right not to award as a result of this call for competition.
The council strongly supports and implements its Fairer Future programme, details of which can be found on its website at www.southwark.gov.uk. Further details about the council’s requirements for the contract, which are linked to the Fairer Future programme and other corporate policy, will be set out in the tender and contract documents.

Tenders and all supporting documentation for the contract must be in English and must be priced in Sterling.
The form of contract for the successful contract will be the JCT Measured Term Contract 2011 as amended by the council’s specific terms. Appointment to this contract is not a guarantee of any fixed amount of work.
Interested organisations should also note that TUPE may apply on the award of this contract, further details of which will be included in the tender documents.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

London Borough of Southwark
160 Tooley Street
SE1 2QH London
UNITED KINGDOM
E-mail: engineeringqs@southwark.gov.uk
Internet address: www.southwark.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Tenderers have two (2) working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of three (3) working days before expiry of the standstill period. Such additional information should be requested from the address in Section I.1. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into, the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into, the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.9.2012