Communal Water Services Contract London

Risk assessments, water testing and treatment for the prevention of Legionella at specified locations.

United Kingdom-London: Water-treatment work

2016/S 231-421056

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Mayor and Bugesses of the Royal Borough of Greenwich
Woolwich Centre, 35 Wellington Street
London
SE16 6HQ
United Kingdom
Contact person: Hazel Walton
Telephone: +44 2074098969
E-mail: hwalton@savills.com
NUTS code: UKI1

Internet address(es):Main address: http://www.royalgreenwich.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.royalgreenwich.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the following address:

The Mayor and Burgesses of the Royal Borough of Greenwich
Woolwich Centre, 35 Wellington Street
London
SE16 6HQ
United Kingdom
Contact person: Hazel Walton
Telephone: +44 2074098969
E-mail: hwalton@savills.com
NUTS code: UKI1

Internet address(es):Main address: http://www.royalgreenwich.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Communal Water Services Contract.

II.1.2)Main CPV code

45232430

II.1.3)Type of contract

Services

II.1.4)Short description:

A long term contract for the servicing and maintenance of communal water tanks to keep them clean, hygienic, in good order and specifically for conducting risk assessments, water testing and treatment for the prevention of Legionella at specified locations across the Borough; all in accordance with HSE L8 Guidance, The Water Supply (Water Fittings) Regulations, 1999 and all relevant British and European Standards and Codes of Practice.

II.1.5)Estimated total value

Value excluding VAT: 2 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

09321000

24962000

31141000

31161400

39137000

39370000

38421100

41110000

41120000

42122130

42122161

44212233

44611500

44613210

44613500

44621210

45332200

65121000

65122000

65123000

90733000

90733100

II.2.3)Place of performance

NUTS code: UKI1

Main site or place of performance:

Various social housing blocks in the areas of Greenwich, Greenwich Peninsula, Charlton, Plumstead, Kidbrooke, Eltham, Woolwich, Thamesmead and Abbey Wood in South East London.

II.2.4)Description of the procurement:

The Royal Borough of Greenwich (the ‘Authority’) is seeking expressions of interest from suitably qualified and experienced service providers to enter into a long-term partnering arrangement for the delivery of a range of water hygiene and treatment services (the ‘Services’) to its residential housing stock comprising approximately 26 000 properties of which approximately 3 000 are leasehold. The Authority intends to enter into a Term Contract under a bespoke form of TPC2005 (2013 version) with a single service provider for an initial term of 5 years extendable at the Authority’s sole discretion by a further 5 years up to a maximum of 10 years. The Services are in relation to the servicing and maintenance of communal water tanks to keep them clean, hygienic, in good order and specifically for conducting risk assessments, water testing and treatment for the prevention of Legionella at specified locations across the Royal Borough; all in accordance with HSE L8 Guidance, The Water Supply (Water Fittings) Regulations, 1999 and all relevant British and European Standards Codes of Practice. The Services include for the replacement of selected water tanks and associated services, some conversion of blocks to mains water operation and a 24/7 responsive repairs service attending to any water leaks and system breakdowns. In that regard, the Contract will be for a range of water treatment and associated services. Specifically, the services include:

Water Hygiene

Risk Assessments

Regular monitoring of hot and cold water systems

Temperature checks, inspections, samples and chlorination of communal water systems

Monitoring for Legionella in hot and cold water storage systems

Maintenance and replacement where required of water storage tanks

Conversion of selected blocks from tank fed water supply to mains water operation

Provision of a 24/7 responsive repairs service to water services and systems.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

Applicants will be required to complete a Selection Questionnaire (‘SQ’) consistent with The Public Contracts Directive (2014/24/EU). The criteria for choosing the number of candidates will be set out in the SQ. The SQ is available from the email address given at I.2 and must be returned by the date stipulated at section IV.2.2 to the address provided in the Questionnaire.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The Contract will be awarded for an initial period of five (5) years extendable at the Authority’s sole discretion for one further period of five years up to a maximum of ten (10) years. Please note the Contract Value quoted is for the initial 5 year term.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Authority wishes to support people who are in unemployed and small and medium enterprises to ensure that there is specific capacity to deliver the service it requires and promote sustainability through its procurement. Therefore this contract may contain community benefit clauses as allowed within Regulations 67 and 70 of the Public Contracts Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Applicants will be required to complete a Selection Questionnaire (‘SQ’) consistent with The Public Contracts Directive (2014/24/EU). Suitability to pursue the professional activity required are set out in the SQ. The SQ is available from the email address given at I.2 and must be returned by the date stipulated at section IV.2.2 to the address provided in the Questionnaire.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Applicants will be required to complete a Suppliers Questionnaire consistent with The Public Contracts Directive (2014/24/EU). Details of economic and financial standing are set out in the SQ. The SQ is available from the email address given at I.2 and must be returned by the date stipulated at section IV.2.2 to the address provided in the Questionnaire.

Minimum level(s) of standards possibly required:

The minimum turnover requirement for economic operators applying for the contract is an average annual turnover over the last three accounting periods of at least eight hundred thousand pounds (GBP 800 000). Economic operators not meeting these minimum levels will be disqualified from the process. Other financial requirements will be set out will be set out in the Selection Questionnaire.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Applicants will be required to complete a Suppliers Questionnaire consistent with The Public Contracts Directive (2014/24/EU). The Questionnaire is available from the email address given at Annex A and must be returned by the date stipulated and to the address provided in the Questionnaire.

Minimum level(s) of standards possibly required:

As stated in the Suppliers Questionnaire.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/01/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 30/01/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

The Authority reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for part of the Services at its sole discretion. The Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract with the Contracting Authority shall be incurred entirely at that applicant’s/tenderer’s risk.

The Authority anticipates that the Business Transfers Directive 2001/23/EC as implemented by the Transfer of Undertakings (Protection of Employment) Regulations 2006, will apply to the transfer of personnel from the incumbent contractor under this procurement. The Authority’s detailed requirements will be set out in the Contract Documents.

Applicants are reminded the SQ and supporting documents will be made available to bidders via electronic mail and interested parties should contact Hazel Walton at Savills (UK) Limited) as set out at Section I.1 to receive these.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC2A 2LL
United Kingdom

VI.4.2)Body responsible for mediation procedures

High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC2A 2LL
United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Authority will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained

Cabinet Office
70 Whitehall
London
SW1A 2AS
United Kingdom

VI.5)Date of dispatch of this notice:

28/11/2016

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