Communal Water Services Contract London

The Mayor and Bugesses of the Royal Borough of Greenwich
Woolwich Centre, 35 Wellington Street
London
SE16 6HQ
United Kingdom
Contact person: Hazel Walton
Telephone: +44 2074098969
E-mail: hwalton@savills.com
NUTS code: UKI1

Internet address(es):Main address: http://www.royalgreenwich.gov.uk

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.royalgreenwich.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the following address:

The Mayor and Burgesses of the Royal Borough of Greenwich
Woolwich Centre, 35 Wellington Street
London
SE16 6HQ
United Kingdom
Contact person: Hazel Walton
Telephone: +44 2074098969
E-mail: hwalton@savills.com
NUTS code: UKI1

Internet address(es):Main address: http://www.royalgreenwich.gov.uk

Regional or local authority

Housing and community amenities

Communal Water Services Contract.

Services

A long term contract for the servicing and maintenance of communal water tanks to keep them clean, hygienic, in good order and specifically for conducting risk assessments, water testing and treatment for the prevention of Legionella at specified locations across the Borough; all in accordance with HSE L8 Guidance, The Water Supply (Water Fittings) Regulations, 1999 and all relevant British and European Standards and Codes of Practice.

Value excluding VAT: 2 000 000.00 GBP

This contract is divided into lots: no

NUTS code: UKI1

Main site or place of performance:

Various social housing blocks in the areas of Greenwich, Greenwich Peninsula, Charlton, Plumstead, Kidbrooke, Eltham, Woolwich, Thamesmead and Abbey Wood in South East London.

The Royal Borough of Greenwich (the ‘Authority’) is seeking expressions of interest from suitably qualified and experienced service providers to enter into a long-term partnering arrangement for the delivery of a range of water hygiene and treatment services (the ‘Services’) to its residential housing stock comprising approximately 26 000 properties of which approximately 3 000 are leasehold. The Authority intends to enter into a Term Contract under a bespoke form of TPC2005 (2013 version) with a single service provider for an initial term of 5 years extendable at the Authority’s sole discretion by a further 5 years up to a maximum of 10 years. The Services are in relation to the servicing and maintenance of communal water tanks to keep them clean, hygienic, in good order and specifically for conducting risk assessments, water testing and treatment for the prevention of Legionella at specified locations across the Royal Borough; all in accordance with HSE L8 Guidance, The Water Supply (Water Fittings) Regulations, 1999 and all relevant British and European Standards Codes of Practice. The Services include for the replacement of selected water tanks and associated services, some conversion of blocks to mains water operation and a 24/7 responsive repairs service attending to any water leaks and system breakdowns. In that regard, the Contract will be for a range of water treatment and associated services. Specifically, the services include:

Water Hygiene

Risk Assessments

Regular monitoring of hot and cold water systems

Temperature checks, inspections, samples and chlorination of communal water systems

Monitoring for Legionella in hot and cold water storage systems

Maintenance and replacement where required of water storage tanks

Conversion of selected blocks from tank fed water supply to mains water operation

Provision of a 24/7 responsive repairs service to water services and systems.

Price is not the only award criterion and all criteria are stated only in the procurement documents

Value excluding VAT: 2 000 000.00 GBP

Duration in months: 60

This contract is subject to renewal: no

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

Applicants will be required to complete a Selection Questionnaire (‘SQ’) consistent with The Public Contracts Directive (2014/24/EU). The criteria for choosing the number of candidates will be set out in the SQ. The SQ is available from the email address given at I.2 and must be returned by the date stipulated at section IV.2.2 to the address provided in the Questionnaire.

Variants will be accepted: no

Options: yes

Description of options:

The Contract will be awarded for an initial period of five (5) years extendable at the Authority’s sole discretion for one further period of five years up to a maximum of ten (10) years. Please note the Contract Value quoted is for the initial 5 year term.

The procurement is related to a project and/or programme financed by European Union funds: no

The Authority wishes to support people who are in unemployed and small and medium enterprises to ensure that there is specific capacity to deliver the service it requires and promote sustainability through its procurement. Therefore this contract may contain community benefit clauses as allowed within Regulations 67 and 70 of the Public Contracts Regulations 2015.

List and brief description of conditions:

Applicants will be required to complete a Selection Questionnaire (‘SQ’) consistent with The Public Contracts Directive (2014/24/EU). Suitability to pursue the professional activity required are set out in the SQ. The SQ is available from the email address given at I.2 and must be returned by the date stipulated at section IV.2.2 to the address provided in the Questionnaire.

List and brief description of selection criteria:

Applicants will be required to complete a Suppliers Questionnaire consistent with The Public Contracts Directive (2014/24/EU). Details of economic and financial standing are set out in the SQ. The SQ is available from the email address given at I.2 and must be returned by the date stipulated at section IV.2.2 to the address provided in the Questionnaire.

Minimum level(s) of standards possibly required:

The minimum turnover requirement for economic operators applying for the contract is an average annual turnover over the last three accounting periods of at least eight hundred thousand pounds (GBP 800 000). Economic operators not meeting these minimum levels will be disqualified from the process. Other financial requirements will be set out will be set out in the Selection Questionnaire.

List and brief description of selection criteria:

Applicants will be required to complete a Suppliers Questionnaire consistent with The Public Contracts Directive (2014/24/EU). The Questionnaire is available from the email address given at Annex A and must be returned by the date stipulated and to the address provided in the Questionnaire.

Minimum level(s) of standards possibly required:

As stated in the Suppliers Questionnaire.

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Restricted procedure

The procurement is covered by the Government Procurement Agreement: yes

Date: 09/01/2017

Local time: 12:00

Date: 30/01/2017

English

Duration in months: 6 (from the date stated for receipt of tender)

This is a recurrent procurement: no

Electronic invoicing will be accepted

Electronic payment will be used

The Authority reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for part of the Services at its sole discretion. The Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract with the Contracting Authority shall be incurred entirely at that applicant’s/tenderer’s risk.

The Authority anticipates that the Business Transfers Directive 2001/23/EC as implemented by the Transfer of Undertakings (Protection of Employment) Regulations 2006, will apply to the transfer of personnel from the incumbent contractor under this procurement. The Authority’s detailed requirements will be set out in the Contract Documents.

Applicants are reminded the SQ and supporting documents will be made available to bidders via electronic mail and interested parties should contact Hazel Walton at Savills (UK) Limited) as set out at Section I.1 to receive these.

High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC2A 2LL
United Kingdom

High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC2A 2LL
United Kingdom

Precise information on deadline(s) for review procedures:

The Authority will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015.

Cabinet Office
70 Whitehall
London
SW1A 2AS
United Kingdom

28/11/2016