Communication Services Framework

The areas of work covered by the proposed framework are broadly as follows: Event design and delivery; Stakeholder engagement; Media and public relations.

United Kingdom-Reading: Business services: law, marketing, consulting, recruitment, printing and security

2016/S 042-069547

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://www.ecmwf.int/

Electronic access to information: http://procurement.ecmwf.int

Electronic submission of tenders and requests to participate: http://procurement.ecmwf.int

Further information can be obtained from: European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
UNITED KINGDOM
Internet address: http://www.ecmwf.int/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
UNITED KINGDOM
Internet address: http://procurement.ecmwf.int

Tenders or requests to participate must be sent to: European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
UNITED KINGDOM
Internet address: http://procurement.ecmwf.int

I.2)Type of the contracting authority

European institution/agency or international organisation

I.3)Main activity

Other: meteorological services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Copernicus_COP_001 Framework for Agencies to Supply Copernicus Communication Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 13: Advertising services
Main site or location of works, place of delivery or of performance: On contractor’s premises.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 30

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 8 500 000 and 9 500 000 EUR

II.1.5)Short description of the contract or purchase(s)

Communication Services:
ECMWF is setting up a roster of agencies to supply communication services and products for its Copernicus Climate Change Service (C3S) and Copernicus Atmosphere Monitoring Service (CAMS) activities.
The areas of work covered by the proposed framework are broadly as follows:
— Event design and delivery;
— Stakeholder engagement;
— Media and public relations;
— Content development, in both copy and graphic design;
— Marketing and marketing research;
— Specialist digital media solutions and services.
Agencies will be free to bid for consideration in more than 1 area but suitability for the work will be assessed and projects will be assigned on a case by case basis.

II.1.6)Common procurement vocabulary (CPV)

79000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please see Volume I (Instructions and Conditions) of the ITT documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see Volume V (Framework Agreement) of the ITT documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

ECMWF will only enter into contracts with single legal persons/entities. Due to the need to include performance and compliance obligations in the contract, ECMWF will contract only with a single legal person or entity which is competent to undertake and commit to these obligations.
ECMWF recognises that some bids will involve a number of organisations which may wish to work together to deliver the contract requirements. In such cases, these organisations must identify a lead contractor who will sign the contract with ECMWF and who will be responsible for putting in place legal arrangements to ensure that it can guarantee that all other organisations will also meet the contract obligations.
ECMWF will not enter into multiple contracts with individual members of consortia or groups of service providers.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See Volume V (Framework Agreement) and Volume II (Specification) of the ITT documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenders will not be eligible unless they are submitted by persons or entities based or registered in a member state of the EU or in a Member State of ECMWF.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenderers must complete the online questionnaire in ECMWF’s eProcurement Portal.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Tenderers must complete the online questionnaire in ECMWF’s eProcurement Portal.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. General. Weighting 5

2. Prices and rates. Weighting 20

3. Track record. Weighting 20

4. Quality of resources to be deployed. Weighting 15

5. Agency overview. Weighting 15

6. Project examples. Weighting 20

7. Management and implementation. Weighting 5

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Copernicus_COP_001 Framework for Agencies to Supply Copernicus Communication Services

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 191-345797 of 2.10.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

8.4.2016 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Copernicus — The European Earth Observation Programme.

See http://www.copernicus.eu/

VI.3)Additional information

The procurement for the contract will be conducted in accordance with ECMWF’s procedures as set out in ECMWF’s Invitation to Tender documents, which will be available on ECMWF’s eProcurement Portal and no other procedures will apply. In submitting this notice ECMWF does not waive the privileges and immunities granted to it by virtue of its status as an Intergovernmental Organisation or submit itself to any jurisdiction.
Tenders must be submitted using ECMWF’s eProcurement Portal as described in Volume I of the ITT documents. Hard copy (paper) submissions will not be accepted.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
UNITED KINGDOM
Internet address: http://www.ecmwf.int/

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
UNITED KINGDOM
Internet address: http://www.ecmwf.int/

VI.5)Date of dispatch of this notice:

26.2.2016