Communication Services – Invitation to Tender
5 service areas. (a) Graphic design services; (b) Video production.
United Kingdom-Reading: Business services: law, marketing, consulting, recruitment, printing and security
2018/S 168-383645
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom
Internet address(es):
General address of the contracting authority: http://www.ecmwf.int/
Electronic access to information: http://procurement.ecmwf.int
Electronic submission of tenders and requests to participate: http://procurement.ecmwf.int
Further information can be obtained from: European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom
Internet address: http://www.ecmwf.int/
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom
Internet address: http://procurement.ecmwf.int
Tenders or requests to participate must be sent to: European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom
Internet address: http://procurement.ecmwf.int
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
ECMWF/ITT/2018/261 Provision of Communication Services (Framework) 2nd Launch
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: On contractor’s premises
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
maximum number of participants to the framework agreement envisaged: 48
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 1,00 and 350 000,00 GBP
II.1.5)Short description of the contract or purchase(s)
This ITT aims to increase the roster of agencies with skills and proven track records in the service areas below:
Existing Service Areas:
(a) Graphic design services;
(b) Video production;
(c) Live streaming events.
New Service Areas:
(e) Events management;
(f) Social media management.
The ITT documents will be available on ECMWF’s eProcurement Portal. Suppliers must register their organisation on the eProcurement Portal to be able to access the ITT documents and to be able to submit a response. The eProcurement Portal can be accessed from one of the following links: https://procontract.due-north.com or https://procurement.ecmwf.int (the latter redirects to the ProContract registration page).Tenders must be submitted using ECMWF’s eProcurement Portal as described in the ITT documents. Hard copy (paper) submissions will not be accepted.
Tenderers may consult the “ECMWF eProcurement Portal Guidance for Suppliers” document which can be found in the following link:
https://www.ecmwf.int/en/about/suppliers/copernicus-procurement/update-itts
The procurement will be conducted in accordance with ECMWF’s procedures as set out in ECMWF’s ITT documents, and no other procedures will apply.
II.1.6)Common procurement vocabulary (CPV)
79000000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
II.1.9)Information about variants
II.2.2)Information about options
II.2.3)Information about renewals
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
ECMWF recognises that some bids will involve a number of organisations which may wish to work together to deliver the contract requirements. In such cases, these organisations must identify a lead contractor who will sign the contract with ECMWF and who will be responsible for putting in place legal arrangements to ensure that it can guarantee that all other organisations will also meet the contract obligations.
ECMWF will not enter into multiple contracts with individual members of consortia or groups of service providers.
III.1.4)Other particular conditions
Description of particular conditions: Please see ITT documents.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
Tenderers must complete the online questionnaire in ECMWF’s eProcurement Portal.
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated below
1. Price. Weighting 50
2. Quality. Weighting 50
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.2)Information about European Union funds
VI.3)Additional information
Tenders must be submitted using ECMWF’s eProcurement Portal as described in the ITT documents. Hard copy (paper) submissions will not be accepted.
VI.4.1)Body responsible for appeal procedures
European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom
Internet address: http://www.ecmwf.int/
VI.4.3)Service from which information about the lodging of appeals may be obtained
European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom
Internet address: http://www.ecmwf.int/
VI.5)Date of dispatch of this notice: