Communication Systems Maintenance Support Contract

Dundee City Council invites tender proposals from suitably qualified System Maintainers for a maintenance contract covering the Telephony Systems equipment located at 8 sites within the Council.

United Kingdom-Dundee: Dedicated-business telephone network services

2015/S 104-189262

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dundee City Council
Dundee House, 50 North Lindsay Street
Contact point(s): Corporate Procurement
For the attention of: Karen Lawson
DD1 1NZ Dundee
UNITED KINGDOM
Telephone: +44 1382434000
Fax: +44 1382433045

Internet address(es):

General address of the contracting authority: www.dundeecity.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00220

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Dundee City Council
18 City Square
For the attention of: Chief Executive
DD1 3BY Dundee
UNITED KINGDOM
Telephone: +44 1382434000
Fax: +44 1382433045
Internet address: www.dundeecity.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Communication Systems Maintenance Support.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Telecommunications services
Main site or location of works, place of delivery or of performance: Dundee City.

NUTS code UKM21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Dundee City Council invites tender proposals from suitably qualified System Maintainers for a maintenance contract covering the Telephony Systems equipment located at 8 sites within the Council.
The equipment to be maintained comprises an Avaya Aura Communications Manager Telephony System (Avaya Red), together with associated ancillary equipment, such as Polycom VC units.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=399488

II.1.6)Common procurement vocabulary (CPV)

64214000, 64210000, 32550000, 32551400, 50334110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a consortium bid is awarded the contract, each member of the consortium must be a legal entity in its own right and each member will be jointly and severally liable for performance of the whole contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in tender documents.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As detailed in tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in tender documents.
Minimum level(s) of standards possibly required:
As detailed in tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

FIN/15/03

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

7.7.2015 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref: 399488).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or the Court of Session. Any economic operator that it unsure of its rights here should seek suitable and independent legal advice immediately. The Scottish Courts Service (whose details are given below) can give more information on Scottish Courts and their locations but cannot give legal advice.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Scottish Courts Service
Saughton House Broomhouse Drive
EH11 3XD Edinburgh
UNITED KINGDOM
E-mail: enquiries@scotcourts.gov.uk
Telephone: +44 1312252595
Internet address: http://www.scotcourts.gov.uk/index.asp
Fax: +44 1312406755

VI.5)Date of dispatch of this notice:

28.5.2015