Section I: Contracting authority
I.1)Name, addresses and contact point(s)
City of Westminster
Westminster City Hall 64 Victoria Street
For the attention of: Carl Walters
SW1E 6QP London
Telephone: +44 2076413429
General address of the contracting authority: http://www.westminster.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Community Engagement Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 10: Market research and public opinion polling services
Main site or location of works, place of delivery or of performance: Within the City of Westminster.
NUTS code UKI11
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The appointed supplier will provide high quality and expert community engagement services to build support for the Council’s Housing Renewal Strategy. In summary, the key objectives of the services will be:
Provision of local expertise, intelligence and advice – “information in”.
Delivery of Council messages and information – “information out”.
Supporting and developing structures for engagement.
Building and maintaining good community relations.
Supporting the organisation of public votes on development proposals.
II.1.6)Common procurement vocabulary (CPV)
79315000, 79320000, 79311300, 79342000, 80500000, 79341100
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The contract will be for a maximum of 4 years. However, the City Council reserves its right to include a break clause after 2 years.
Estimated value excluding VAT:
Range: between 1 200 000,00 and 1 600 000,00 GBP
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A parent company guarantee may be required if the contractor is part of a group. Details will be set out in hte Pre-Qualification Questionnaire.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment shall be made in accordance with the payment provisions in the contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Members of any consortium shall be jointly and severably liable. Legal bodies shall be companies or partnerships.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualification questionnaire (PQQ). Economic operators can formally express interest and lodge a request to be selected by completing and returning a PQQ within the timescales set out in IV.3.3. A PQQ is available free of charge from the email address in 1.1.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ (see III.2.1).
Minimum level(s) of standards possibly required: As set out in the PQQ (see III.2.1).
Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ (see III.2.1).
Minimum level(s) of standards possibly required:
As set out in the PQQ (see III.2.1).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As set out in the PQQ (See III.2.1).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
2.7.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
It is anticipated that Invitations to Tender will be despatched during July 2012. The contract will commence on or around 1.11.2012. The value of the contract of 1 200 000 GBP-1 600 000 GBP is for a 4 year contract period.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
The High Court
WC2A 2LL London
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (Information about contract award procedures and the application of the standstill period prior to contract award) and regulation 47 (Enforcement obligations) of the Public Contracts Regulations 2006 as amended by the Public Contracts (Amendments) Regulations 2009.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: