Community Equipment and Installation Service East Sussex

Invitation to tender for a Community Equipment and Installation Service and a Telecare and Assistive Technology Service.

United Kingdom-Lewes: Welfare services not delivered through residential institutions

2014/S 204-361635

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Sussex County Council
County Hall, St Anne’s Crescent
Contact point(s): Please note this tender is being actioned through the SE Shared Services Portal at https://in-tendhost.co.uk/sesharedservices, through which all enquiries relating to this tender should be made.
For the attention of: John Cannan
BN7 1UE Lewes
UNITED KINGDOM
Telephone: +44 1323466959
E-mail: john.cannan@eastsussex.gov.uk

Internet address(es):

General address of the contracting authority: www.eastsussex.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

ESCC JC — Invitation to tender for a Community Equipment and Installation Service and a Telecare and Assistive Technology Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: East Sussex.

NUTS code UKJ22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Joint Tender:
— Lot 1 Provision of a Community Equipment and Installation Service for adults living in East Sussex or registered with an East Sussex GP.
— Lot 2 Provision of a Managed Telecare and Assistive Technology Service for adults living in East Sussex.
East Sussex County Council will be tendering for both the above services as part of one process. Organisations will have the option to bid for 1 or both of the lots.
Overview of Services below:
Lot 1 Provision of a Community Equipment and Installation Service for adults living in East Sussex or registered with an East Sussex GP
East Sussex County Council Adult Social Care and East Sussex Clinical Commissioning Groups (the Commissioning Partnership) are retendering their Community Equipment Service and Installation Service as one lot (Lot 1).
Both these services support the whole systems policy to help more people live independently in the community, reduce acute bed care, facilitating safe and timely discharge and support admission avoidance strategies.
Lot 2 Provision of a Managed Telecare and Assistive Technology Service for adults living in East Sussex.
East Sussex County Council Adult Social Care is re-commissioning a new service model to provide our countywide Telecare service.
The purpose of the Managed Telecare and Assistive Technology Service is to pro-actively support adults to maintain and develop their independence through the increased use of Telecare and AT as part of the Departments move towards reablement.
Service components include:
— a cost-effective managed installation service, supported by an online ordering facility,
— underpinned by an efficient call monitoring service that enables the safe care and early detection of increased client need, pro-actively supporting clients to increase their ability to self-care,
— and supports Adult Social Care prescribers to increase client independence and reduce the need for other forms of support.

II.1.6)Common procurement vocabulary (CPV)

85312400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 4 000 000 and 5 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Contract will be for 4 years with the possibility of an extension period of up to 24 months.
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Starting 30.9.2015. Completion 29.9.2019

Information about lots

Lot No: 1Lot title: Provision of a Community Equipment and Installation Service for adults living in East Sussex or registered with an East Sussex GP

1)Short description

East Sussex County Council Adult Social Care and East Sussex Clinical Commissioning Groups (the Commissioning Partnership) are retendering their Community Equipment Service and Installation Service as one lot (Lot 1).
Both these services support the whole systems policy to help more people live independently in the community, reduce acute bed care, facilitating safe and timely discharge and support admission avoidance strategies.

2)Common procurement vocabulary (CPV)

85312400

3)Quantity or scope

Estimated value excluding VAT:
Range: between 4 000 000 and 5 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Council reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the invitation to tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

It is anticipated that the contract may be awarded to a company with separate legal identity. Joint ventures or consortium or group bids must make clear the status shares and state of all partners involved in the legal identity with whom it is proposed the Council would contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The contractor and its supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training supply chain initiatives. Accordingly, certain of the contract performance conditions may relate to social and environmental considerations.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 and 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and set out in the pre-qualification questionnaire (‘PQQ’).

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: In accordance with Articles 45 and 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and set out in the pre-qualification questionnaire (‘PQQ’).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 45 and 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and set out in the pre-qualification questionnaire (‘PQQ’).

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ESCC – 000185

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.11.2014
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.11.2014

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

12.1.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

East Sussex is seeking expressions of interest from suitably experienced companies for the provision of the following via a joint tender process:
— Lot 1 Provision of a Community Equipment and Installation Service for adults living in East Sussex or registered with an East Sussex GP.
— Lot 2 Provision of a Managed Telecare and Assistive Technology Service for adults living in East Sussex.
East Sussex County Council will be tendering for both the above services as part of one process. Organisations will have the option to bid for 1 or both of the lots.
Overview of Services below:
Lot 1 Provision of a Community Equipment and Installation Service for adults living in East Sussex or registered with an East Sussex GP
East Sussex County Council Adult Social Care and East Sussex Clinical Commissioning Groups (the Commissioning Partnership) are retendering their Community Equipment Service and Installation Service as one lot (Lot 1).
Both these services support the whole systems policy to help more people live independently in the community, reduce acute bed care, facilitating safe and timely discharge and support admission avoidance strategies.
Lot 2 Provision of a Managed Telecare and Assistive Technology Service for adults living in East Sussex.
East Sussex County Council Adult Social Care is re-commissioning a new service model to provide our countywide Telecare service.
The purpose of the Managed Telecare and Assistive Technology Service is to pro-actively support adults to maintain and develop their independence through the increased use of Telecare and AT as part of the Departments move towards reablement.
Service components include:
— a cost-effective managed installation service, supported by an online ordering facility,
— underpinned by an efficient call monitoring service that enables the safe care and early detection of increased client need, pro-actively supporting clients to increase their ability to self-care,
— and supports Adult Social Care prescribers to increase client independence and reduce the need for other forms of support.
The contract will commence on 30.9.2015 for an initial 4 year period with the possibility of an extension period of up to 24 months.
The tender will follow a two stage process — which will comprise of a pre-qualification questionnaire (PQQ), following which, shortlisted suppliers will be invited to submit bids via an Invitation to Tender (ITT) process. Tenderers will be selected on the basis of their scores at the Pre-Qualification stage.
The Council will action this tender electronically through an electronic tendering system called SE Shared Services details of which can be found below. No hard copy returns will be accepted.
Completed PQQ documents should be uploaded via the SE Shared Services website which will then be sent to a secure tender box. (Details below).
The closing date and time for the submission of PQQ responses is Monday 24.11.2014 at 12:00 noon.
Please allow sufficient time to make your returns as late returns will not be permitted.
SE Shared Services Portal (Notes for Suppliers).
If you wish to express interest in the above tender please read through the instructions below and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on: https://in-tendhost.co.uk/sesharedservices

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a forgotten details reminder link on the homepage.
Step by step guidance for registering and using this site can be found by going to the link above and clicking on the Help/Guidance Documents headed tab.
Suppliers must log in, go to My Tenders area to view information related to this tender. Please ensure you follow any instructions provided to you here.
Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, and that you have read and fully understood the instructions especially if you have been asked to upload documentation.
Please inform In-tend Support immediately if you have problems using the system.
Tel: +44 8442728810

Email: support@in-tend.co.uk (contact details on the website)

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

East Sussex County Council
County Hall
BN7 1UE Lewes
UNITED KINGDOM
E-mail: kevin.molloy@eastsussex.gov.uk
Telephone: +44 1273481770

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulations 32 (Information about contract award procedures), 32A (Standstill Period), and Regulation 47 (Enforcement of Obligations) of the Public Contracts Regulations 2006 (as amended).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.10.2014