Community heating metering and payment services

Community heating metering and payment services

Peabody is seeking expressions of interest from suitably qualified and experienced service providers to assume responsibility for the metering, management of pre-payments and collection of payments from Peabody’s residents in respect of heating provided by communal heat and power systems.

United Kingdom-London: Collection agency services

2013/S 185-319626

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Peabody Trust on behalf of the current and future members of the Peabody Group
45 Westminster Bridge Road
SE1 7JB London
UNITED KINGDOM
E-mail: tender.contracts@peabody.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Community Based Housing Association
433-443 High Road, Leytonstone
E11 4JU London
UNITED KINGDOM

Gallions Housing Association Limited
Heather Court, 6 Maidstone Road
DA14 5HH Sidcup
UNITED KINGDOM

Peabody (Services) Limited
45 Westminster Bridge Road
SE1 7JB London
UNITED KINGDOM

Peabody Enterprises Limited
45 Westminster Bridge Road
SE1 7JB London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Community heating metering and payment services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Within the London area and the South East.
NUTS code UKI,UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Peabody is a Registered Provider of housing (RP) that owns and manages 27 000 homes across London. Our mission is to make London a city of opportunity for all by ensuring as many people as possible have a good home,a real sense of purpose, and a strong feeling of belonging. The Peabody Group also includes Gallions Housing Association, which operates primarily in Kent and other parts of south east England. However, the majority of properties covered by this procurement are located in central London.
Peabody is seeking expressions of interest from suitably qualified and experienced service providers to assume responsibility for the metering, management of pre-payments and collection of payments from Peabody’s residents in respect of heating provided by communal heat and power systems. The successful service provider will also be responsible for maintaining the meters installed and may be required to carry out installations, or to advise on the installation of meters at Peabody’s properties.
The successful service provider’s role is expected to relate primarily to future developments rather than to Peabody’s existing properties although it is likely that some existing schemes will be included. Further details will be set out in the contract documents.
It is anticipated that the successful service provider will be required to assist with the sourcing, maintenance and repair of pre-pay meters, to provide a resident/customer helpline and top-up service and, potentially, to provide energy advice to Peabody’s residents. Further details will be set out in the contract documents. It is expected that the successful service provider will have experience of working with providers of affordable housing and will be familiar with the objectives and key concerns of Peabody as a Registered Provider.
II.1.6)Common procurement vocabulary (CPV)

79940000, 75112000, 79512000, 71314300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

It is anticipated that the contract will cover approximately 3000 properties, plus a small number of common parts. On this basis, the overall value of the contract (assuming that the contract is extended for the full five (5) years) is anticipated to be approximately 1,800,000 GBP.
Estimated value excluding VAT: 1 800 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Peabody intends to award a contract for an initial period of three (3) years, extendable for a further two (2) year period at Peabody’s sole discretion.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Peabody reserves the right to require bonds, guarantees deposits or other appropriate forms of security. Details will be set out in the contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Interested applicants should note that payments collected by the successful service provider will be required to be paid into an escrow account. Further details in relation to payment arrangements will be set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Peabody reserves the right to require groupings of service providers to take a particular legal form, or to require a service provider to take primary liability, or to require that each party undertakes joint and severalliability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under the contract, the successful service provider and its supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly the contract performance conditions may relate in particular to social and environmental considerations. Peabody anticipates that the Business Transfers Directive 2001/23/EC as implemented by the Transfer of Undertakings (Protection of Employment) Regulations 2006 will apply to the transfer of personnel from the incumbent provider and/or Peabody under this procurement. Peabody’s detailed requirements will be set out in the contract documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All interested economic operators will be required to confirm in a pre-qualification questionnaire (PQQ) in accordance their status as regards Regulation 23(1) and 23(4) of the Public Contracts Regulations.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants are required to complete a pre-qualification questionnaire (PQQ) in accordance with the provisions of Article 45 Consolidated Directive 2004/18/EC.
Minimum level(s) of standards possibly required: As set out in the ITQ
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants are required to complete a pre-qualification questionnaire (PQQ) in accordance with the provisions of Article 45 Consolidated Directive 2004/18/EC.
Minimum level(s) of standards possibly required:
As set out in the ITQ
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As set out in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

21.10.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Tenderers should note that Peabody reserves the right not to award a contract or to award a contract for part or parts of the services only. Economic operators shall be responsible for their own costs of tendering and Peabody accepts no liability for any such costs. Peabody anticipates that the Business Transfers Directive 2001/23/EC as implemented by the Transfer of Undertakings (Protection of Employment) Regulations 2006, will apply to the transfer of personnel from the incumbent contractor and/or Peabody under this procurement. Peabody’s detailed requirements will be set out in the Contract Documents. The contract is for the benefit of the current and future members of the Peabody Group. Current members are set out at Annex A.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice Strand
WC2A 2LL London
UNITED KINGDOM

Body responsible for mediation procedures

High Court of England and Wales
Royal Courts of Justice Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2006 (as amended by the Public Contracts (Amendment) Regulations 2009).
VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1W 2AS London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:20.9.2013