Community Mental Health Support Services

This tender is to establish a Framework Agreement for the provision of services for community based support for adults with mental health needs.

UK-Chichester: Community health services

2013/S 092-156988

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Sussex County Council
County Hall
For the attention of: Sam Pickford
PO19 1RG Chichester
UNITED KINGDOM
Telephone: +44 1243526059
E-mail: sam.pickford@westsussex.gov.uk

Internet address(es):

General address of the contracting authority: http://www.westsussex.gov.uk/

Address of the buyer profile: https://westsussex.bravosolution.co.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Community Mental Health Support Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: County of West Sussex.
NUTS code UKJ24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in months: 31
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 5 425 000 GBP

II.1.5)Short description of the contract or purchase(s)

This tender is to establish a Framework Agreement for the provision of services for community based support for adults with mental health needs.
West Sussex County Council (WSCC) are seeking service providers with appropriate experience and expertise and/or the capability to provide current and new services in line with the requirements highlighted within this tender.
WSCC has decided to divide the opportunity to provide these services into Geographical areas:
— Worthing;
— Adur (Shoreham and districts);
— Arun (Littlehampton and Bognor Regis);
— Chichester (including Midhurst and rural districts);
— Horsham;
— Mid Sussex (East Grinstead and Burgess Hill);
— Crawley.
Bidders will be required to confirm in their ITT submission which areas they can operate within.

II.1.6)Common procurement vocabulary (CPV)

85323000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

as detailed in the Procurement Documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

as detailed in the Procurement Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

as detailed in the Procurement Documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: as detailed in the Procurement Documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: as detailed in the Procurement Documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: as detailed in the Procurement Documents.
Minimum level(s) of standards possibly required: as detailed in the Procurement Documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
as detailed in the Procurement Documents.
Minimum level(s) of standards possibly required:
as detailed in the Procurement Documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: as detailed in the Procurement Documents.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

2198.

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

18.6.2013 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 19.6.2013 – 10:00
Place:

Chichester, West Sussex.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised Officers of West Sussex County Council.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

This procurement is being managed by Capita Business Services Limited (“Capita”) on behalf of the Council under a Strategic Services Outsource. The contract between the Council and Capita provides for tenders and all other information submitted to be treated as confidential by Capita to ensure competition is maintained, value for money is achieved and all bidders are treated equally and in a non-discriminatory way during the tendering and contract award procedures. The Council and Capita shall maintain a system of management processes, barriers, disciplines and confidentiality undertakings to ensure there is no conflict of interest in the procurement process and to prevent any disclosure to any Capita employee involved in submitting a tender for this procurement of any confidential information from other bidders. Information submitted by bidders will not be used by Capita for any other purpose than the provision of services to the Council under the Strategic Services Outsource.
This is a non-mandatory OJEU Contract Notice. The Services constitute Part B services for the purposes of the Public Contract Regulations 2006 (Regulations) and the procurement is not therefore fully regulated by the Regulations. Neither a reference during or after this procurement process to the Regulations or the use of language or terminology common to the Regulations shall require the Council to conduct a fully regulated procurement in accordance with the Regulations. This notice is being placed for advertising purposes only.
Suppliers will be expected to deliver services that demonstrate a Best Value approach as defined by the government.
The contract term will be for a period of 31 Months.
Public Liability Insurance of a minimum of 10 000 000 GBP million and Employers Liability Insurance of a minimum of 10 000 000 GBP will be required.
West Sussex County Council reserves the right to reopen the framework on an idividual basis at it’s discretion.
There is no limit to the number of organisations who will be given a place on the framework as long as they are able to meet the award criteria as set out in the procurement documentation.
West Sussex County Council is a Public Authority within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act.
A bidder briefing event for service providers is being held on 30/05/2013 at 10am in Conference Room 4, Centenary House, Durrington Lane, Worthing, West Sussex, BN13 2QB. Providers interested in participating in this opportunity are encouraged to attend this event and register their interest and attendance via the West Sussex eSourcing portal messaging facility.
The Contracting Authority intends to use the West Sussex eSourcing Portal (that is an eSourcing system) in this procurement exercise and reserves the right to use a reverse auction. URL: https://westsussex.bravosolution.co.uk. West Sussex eSourcing Portal, Project No. 290, ITT No. 2275 refer. Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://westsussex.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click “continue” – Enter your correct business and user details – Note the username you chose and click “Save” when complete – You will shortly receive an email with your unique password (you should keep this secure).

2. Express an Interest in the tender – Login to the portal with the username/password – Click the“PQQs / ITTs Open to All Suppliers” link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT (ITT No. 2275 ) to access the content – Click the “Express Interest” button in the “Actions” box on the left-hand side of the page – This will move the PQQ /ITT into your“ My PQQs/ My ITTs” page. (This is a secure area reserved for your projects only) – You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box 3. Responding to the tender – You can now choose to “Reply” or “Reject” (please give a reason if rejecting) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then publish your reply using the publish button in the “Actions” box on the left-hand side of the page. If you require any further assistance consult the online help, or contact the eTendering help desk.
Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://westsussex.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (you should keep this secure).

2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open to All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content – Click the ‘Express Interest’ button at the top of the page – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) – You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance consult the online help, or contact the eTendering helpdesk.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.5.2013