Composite Doors and PVCu Windows

Composite Doors and PVCu Windows

Composite Doors and PVCu Windows – Portsmouth and Surrounding Area Framework Agreement. Portsmouth City Council (PCC) is leading on the set up of a sub-regional framework agreement for specialist minor works covering the supply and fit of composite doors (including for composite fire doors) and PVCu windows.

UK-Portsmouth: installation of doors and windows and related components

2012/S 205-337037

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Portsmouth City Council
Housing Management, 2nd Floor, Chaucer House, Isambard Brunel Road
Contact point(s): Housing Management
For the attention of: Colin Edwards
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834501
E-mail: Colin.Edwards@portsmouthcc.gov.uk

Internet address(es):

General address of the contracting authority: http://www.portsmouth.gov.uk/procurement/index.html

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Gosport Borough Council
Town Hall, High Street
PO12 1EB Gosport
UNITED KINGDOM

Fareham Borough Council
Civic Way
PO7 8JU Fareham
UNITED KINGDOM

Havant Borough Council
Civic Centre Road
PO9 2AX Havant
UNITED KINGDOM

East Hampshire District Council
Penns Place
GU31 4EX Petersfield
UNITED KINGDOM

NHS Portsmouth – trading as Solent Supplies Team (and its successors in title)
Unit 18, Solent Industrial Estate
SO30 2FY Southampton
UNITED KINGDOM

Portsmouth Hospitals NHS Trust – trading as Solent Supplies Team (and its successors in title)
Unit 18, Solent Industrial Estate
SO30 2FY Southampton
UNITED KINGDOM

University of Portsmouth
University House, Winston Churchill Avenue
PO1 2UP Portsmouth
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Composite Doors and PVCu Windows – Portsmouth and Surrounding Area Framework Agreement.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
NUTS code UKJ3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 10 000 000,00 and 12 200 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

Portsmouth City Council (PCC) is leading on the set up of a sub-regional framework agreement for specialist minor works covering the supply and fit of composite doors (including for composite fire doors) & PVCu windows.
PCC is working to a target start date of 1st March 2013 for the framework agreement. The agreement will run for 4 years and will be available for members of the Portsmouth Regional Procurement Partnership (PRPP) plus East Hampshire District Council (EHDC) to let call off contracts from. Schools which fall outside of Portsmouth City Council’s boundaries will not be covered by the arrangements.
No guarantees regarding the value of work let via the agreement can be provided. It is estimated that the value of works may range from 2 500 000 GBP to 3 050 000 GBP per year, dependent upon requirements and take up from the public bodies referred to within this notice. The lesser value of 2 500 000 GBP is based upon PCCs estimated requirements whilst the higher value of 3 050 000 GBP is based upon the estimated requirements of PCC plus those of the other public bodies who will be able to access the agreement.
Individual works contract values may range from 5 000 GBP to 150 000 GBP although on occasions contract values may exceed 150 000 GBP for larger scale requirements, which could be worth up to 500 000 GBP.
A minimum of 5 tenderers and a maximum of 8 tenderers will be appointed a place on the framework.
Tenderers must achieve a minimum score of 70 % overall and a minimum score of 50 % of the 30 % weighting attributed to the quality criteria to be appointed onto the framework. Unless, where more than 8 tenderers achieve a score of 70 % overall and over 50 % against the quality criteria the top scoring 8 tenderers will be appointed onto the framework. In the event that one or more tenderers score the same score as the tenderer ranked 8th then they will also be appointed.
The PRPP is made up of the following members:
— Portsmouth City Council.
— Havant Borough Council.
— Fareham Borough Council.
— Gosport Borough Council.
— University of Portsmouth.
— NHS Portsmouth – trading as Solent Supplies Team (and its successors in title).
— Portsmouth Hospitals NHS Trust – trading as Solent Supplies Team (and its successors in title).
II.1.6)Common procurement vocabulary (CPV)

45421100, 45441000, 45421130, 45421131, 45421132, 44221220

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

To include for supply and installation of composite doors (including composite fire doors) and PVCu glazed windows to all building types owned by PCC and the additional contracting authorities who will be able to utilise the framework agreement.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As defined within the ‘Instructions to Tenderers’ document accessible via https://in-tendhost.co.uk/portsmouthcc/.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As defined within the ‘Instructions to Tenderers’ document accessible via https://in-tendhost.co.uk/portsmouthcc/.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As defined within the ‘Instructions to Tenderers’ document accessible via https://in-tendhost.co.uk/portsmouthcc/.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As defined within the ‘Instructions to Tenderers’ document accessible via https://in-tendhost.co.uk/portsmouthcc/.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As defined within the ‘Instructions to Tenderers’ document accessible via https://in-tendhost.co.uk/portsmouthcc/.

Minimum level(s) of standards possibly required: As defined within the ‘Instructions to Tenderers’ document accessible via https://in-tendhost.co.uk/portsmouthcc/.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As defined within the ‘Instructions to Tenderers’ document accessible via https://in-tendhost.co.uk/portsmouthcc/.

Minimum level(s) of standards possibly required:
As defined within the ‘Instructions to Tenderers’ document accessible via https://in-tendhost.co.uk/portsmouthcc/.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 70

2. Project Work Method Statements. Weighting 10

3. Project Programme. Weighting 10

4. Project Key Personnel Experience. Weighting 5

5. Project Customer Care. Weighting 5

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

LAH/LAH162/12/1008T
IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2012/S 031-049703 of 15.2.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.12.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

3.12.2012 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: October 2016.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.10.2012