Comprehensive Accreditation Service Provider for Devon County Council

United Kingdom-Exeter: Miscellaneous business and business-related services

2015/S 043-074606

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Devon County Council
England
County Hall Room 120, Topsham Road
For the attention of: Mr Michael Newport
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: michael.newport@devon.gov.uk
Fax: +44 1392384636

Internet address(es):

General address of the contracting authority: www.devon.gov.uk

Address of the buyer profile: www.supplyingthesouthwest.org.uk

Electronic access to information: www.supplyingthesouthwest.org.uk

Electronic submission of tenders and requests to participate: www.supplyingthesouthwest.org.uk

Further information can be obtained from: Devon County Council
England
County Hall Room 120, Topsham Road
For the attention of: Mr Michael Newport
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: michael.newport@devon.gov.uk
Fax: +44 1392384636

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Devon County Council
England
County Hall Room 120, Topsham Road
For the attention of: Mr Michael Newport
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: michael.newport@devon.gov.uk
Fax: +44 1392384636

Tenders or requests to participate must be sent to: Devon County Council
England
County Hall Room 120, Topsham Road
For the attention of: Mr Michael Newport
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: michael.newport@devon.gov.uk
Fax: +44 1392384636

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Somerset County Council
County Hall
TA1 4DY Taunton
UNITED KINGDOM

Exeter City Council
Civic Centre, Paris Street
EX1 1JN Exeter
UNITED KINGDOM

Mid Devon District Council
Phoenix House, Phoenix Lane
EX16 6PP Tiverton
UNITED KINGDOM

North Devon Council
Civic Centre North Walk
EX31 1EA Barnstaple
UNITED KINGDOM

West Devon Borough Council
Kilworthy Park, Drake Road
PL19 0BZ Tavistock
UNITED KINGDOM

South Ham District Council
Follaton House, Plymouth Road
TQ9 5NE Totnes
UNITED KINGDOM

Teignbridge District Council
Forde House, Brunel Road
TQ12 4XX Newton Abbot
UNITED KINGDOM

East Devon District Council
Council Offices, Knowle
EX10 8HL Sidmouth
UNITED KINGDOM

Mendip District Council
Cannards Grave Road
BA4 5BT Shepton Mallett
UNITED KINGDOM

South Somerset District Council
Brympton Way
BA20 2HT Yeovil
UNITED KINGDOM

West Somerset District Council
West Somerset House, Killick Way, Williton
TA4 4QA Taunton
UNITED KINGDOM

Taunton Deane Borough Council
The Deane House, Belvedere Road
TA1 1HE Taunton
UNITED KINGDOM

University of Exeter
Mail Room, The Old Library, Prince of Wales Road
EX4 4SB Exeter
UNITED KINGDOM

University of Plymouth
Drake Circus
PL4 8AA Plymouth
UNITED KINGDOM

The University Centre Yeovil
91 Preston Road
BA20 2DN Yeovil
UNITED KINGDOM

Exeter College
Hele Road
EX4 4JS Exeter
UNITED KINGDOM

PETROC College
Old Sticklepath Hill
EX31 2BQ Barnstaple
UNITED KINGDOM

Bicton College
East Budleigh
EX9 7BY Budleigh Salterton
UNITED KINGDOM

South Devon College
Vantage Point, Long Road
TQ4 7EJ Paignton
UNITED KINGDOM

Dartington College
Falmouth Campus, Woodlane
TR11 4RH Falmouth
UNITED KINGDOM

Plymouth College of Art & Design
Tavistock Place
PL4 8AT Plymouth
UNITED KINGDOM

Plymouth College
Ford Park
PL4 6RN Plymouth
UNITED KINGDOM

Bridgwater College
Bath Road
TA6 4PZ Bridgwater
UNITED KINGDOM

Richard Huish College
South Road
TA1 3DZ Taunton
UNITED KINGDOM

Somerset College
Wellington Road
TA1 5AX Taunton
UNITED KINGDOM

Strode College
Church Road
BA16 0AB Street
UNITED KINGDOM

Sedgemoor District Council
Bridgwater House, King Square
TA6 3AR BRIDGWATER
UNITED KINGDOM

Devon and Somerset Fire and Rescue Service
Service Headquarters, The Knowle, Clyst St George
EX3 0NW Exeter
UNITED KINGDOM

Devon and Cornwall Police
Middlemoor
EX2 7HQ Exeter
UNITED KINGDOM

Tobay Council
Town Hall, Castle Circus
TQ1 3DR Torquay
UNITED KINGDOM

Plymouth City Council
Civic Centre
PL1 2EW Plymouth
UNITED KINGDOM

Torridge District Council
Riverbank House
EX39 2QG Bideford
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CP1121-15 Comprehensive Accreditation Service Provider.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The provision of a Comprehensive Accreditation service that will ensure that all property building construction and maintenance contractors, tree and grounds maintenance contractors used by Devon County Council and partner authorities meet certain key standards in Health and Safety, insurance, trade accreditations and financial soundness as well as other requirements more specifically identified within the tender pack. The Scheme may later be expanded to include contractors in other areas of works, goods and services supplied to Devon County Council and partner authorities. The Scheme will also be open to use by other public sector bodies within Devon and Somerset specifically these include, Devon County Council, Somerset County Council,
East Devon District Council, Exeter City Council, Mid Devon District Council, North Devon District Council, South Hams District Council, Teignbridge District Council, Torridge District Council, West Devon Borough Council, Mendip District Council, Sedgemoor District Council, South Somerset District Council, Taunton Deane District Council, West Somerset District Council, Torbay Council, Plymouth City Council, Devon and Somerset Fire and Rescue Service, Devon & Cornwall Police, University of Exeter, University of Plymouth, The University Centre Yeovil, Exeter College, PETROC College, Bicton College, South Devon College, Dartington College, Plymouth College of Art and Design, Plymouth College, Bridgwater College, Richard Huish College, Somerset College, Strode College, Any maintained school within Devon and Somerset, any academy within Devon and Somerset, any Housing Authorities or Associations, Health Authorities, Trusts or other local public service providers within Devon and Somerset, any National Health Services and Primary Care Trusts within Devon and Somerset.

II.1.6)Common procurement vocabulary (CPV)

79900000, 48600000, 48812000, 71317200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Devon County Council and other public bodies will utilise the contract arrangements for work in their built environment and have a significant range of properties. As such the Council’s require comprehensive property construction and maintenance coverage and therefore intends to appoint a range of maintenance and construction contractors to achieve this. The comprehensive Accreditation Service will underpin the contract qualifications required by Contractors in order to prove their competence to deliver such services to the County Council and its partners. The current accreditation provider provides a service to over 250 contractors.
Estimated value excluding VAT:
Range: between 0 and 1 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 4
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 96 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the tender document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As set out in the tender document and The contracting authority reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the tender document.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and set out in the pre-qualification questionnaire available from the address in section I.1.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and set out in the pre-qualification questionnaire available from the address in section I.1.
Minimum level(s) of standards possibly required: As set out in the tender document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the tender document.
Minimum level(s) of standards possibly required:
As set out in the tender document.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 1
Objective criteria for choosing the limited number of candidates: As set out in the tender document.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CP1121-15

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.4.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.4.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.3.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 14.4.2015 – 12:30
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

See II.1.5 and information contained within the tender document.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (information about contract award procedures and the application of standstill period prior to contract award) and Regulation 47 (Enforcement of Obligations) of the Public Contracts regulations 2006.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

26.2.2015