Comprehensive Lift Maintenance Tender

United Kingdom-Southend-on-Sea: Lift-maintenance services

2014/S 188-332259

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Essex Homes Ltd on behalf of Southend on Sea Borough Council
Civic Centre, Victoria Avenue
Contact point(s): All contact should be via Delta eSourcing Portal
For the attention of: Michael Bryant
SS2 6FY Southend-on-Sea
UNITED KINGDOM
Telephone: +44 1702212667
E-mail: sehprocurement@seh.southend.gov.uk

Internet address(es):

General address of the contracting authority: http://www.southend.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Comprehensive Lift Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKH31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Lift-maintenance services. Lifts. Mechanical lifts. This contract involves servicing and maintaining under a fully comprehensive contract a range in style of Traction, Hydraulic and Specialist lifts to Southend Borough Council stock, which is managed by South Essex Homes Limited. The types of buildings include High Rise 15 Storey Tower Blocks, Sheltered Housing Schemes Part 1 and 2, Extra Care schemes and the Councils Civic Centre. The portfolio of lifts include recently refurbished lifts to High Rise Tower Blocks, Sheltered Schemes and lifts that are 20 to 30 yrs old which require the same level of service and maintenance. The contract will be monitored by a key performance indicator system which measures adherence to the contract and which will include response times and first time fix.

II.1.6)Common procurement vocabulary (CPV)

50750000, 42416100, 42416130

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contract involves servicing and maintaining under a fully comprehensive contract a range in style of Traction, Hydraulic and Specialist lifts to Southend Borough Council stock, which is managed by South Essex Homes Limited and Southend Borough Council. This Contract covers the routine servicing and responsive repairs of approximately 68 passenger lifts managed by South Essex Homes: situated in various high and medium rise blocks (31), Sheltered Housing buildings (26); and directly by Southend Borough Council in the Civic Centre building (10), all in the Borough of Southend-on-Sea for a period of 3 years. The types of buildings include High Rise 15 Storey Tower Blocks, Sheltered Housing Schemes Part 1 and 2, Extra Care schemes and the Councils Civic Centre. The portfolio of lifts include recently refurbished lifts to High Rise Tower Blocks, Sheltered Schemes and lifts that are 20 to 30 yrs old which require the same level of service and maintenance. The contract will be monitored by a key performance indicator system which measures adherence to the contract and which will include response times and first time fix. Due to acquisitions and disposals the final number of lifts included in the contract may vary.

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.4.2015. Completion 31.3.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details of the deposits, guarantees and other forms of appropriate security are set out in the tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be set out in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortium bidders are likely to be required to form a single legal entity prior to entering into any contracts with Southend Borough Council.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details will be set out in the tender documentation.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
In order to simplify this process, South Essex Homes has adopted PAS91 to assist suppliers reduce the need to complete a variety of different pre-qualification questionnaires. PAS91 is a standard pre-qualification questionnaire format for buyers to use. This means that once you have completed one questionnaire in this format you can use the same set of standard responses for all buyers who have adopted PAS91.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details are set out in the per-qualification questionnaire.
Minimum level(s) of standards possibly required:
Details are set out in the per-qualification questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Membership of the Lift and Escalator Industry Association or a National equivalent.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4
Objective criteria for choosing the limited number of candidates: This will be set out in the PQQ Documents. Organisations expressing an interest will be invited to submit a pre-qualification questionnaire, which will be evaluated by SEH/SBC using the selection criteria set out in the PQQ documentation.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

M1516-01

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.10.2014 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.11.2014 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.11.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 12 months prior to the end of the current contract, subject to requirement.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Southend-on-Sea:-Lift-maintenance-services./33B6ER9AUM

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/33B6ER9AUM

GO Reference: GO-2014926-PRO-6041728

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 207947600

Body responsible for mediation procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 207947600

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In the first instance the Contracting Authority should be contacted to clarify any decisions.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Office of Government Commerce
Rosebury Court, St Andrews Business Park
NR7 0HS Norwich
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

26.9.2014