Computer Backup Services

Computer Backup Services

Supply, Implementation and Maintenance of Backup Infrastructure.

UK-Winchester: computer back-up services

2012/S 174-287745

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire County Council (www.hants.gov.uk)
The Castle, Winchester, Hants,
Contact point(s): http://in-tendhost.co.uk/hampshire
For the attention of: John Mundy
SO22 8UJ Winchester
UNITED KINGDOM
E-mail: john.mundy@hants.gov.uk

Internet address(es):

General address of the contracting authority: http://hants.gov.uk

Address of the buyer profile: http://in-tendhost.co.uk/hampshire

Electronic access to information: http://in-tendhost.co.uk/hampshire

Electronic submission of tenders and requests to participate: http://in-tendhost.co.uk/hampshire

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply, Implementation and Maintenance of Backup Infrastructure.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Main site or location of works, place of delivery or of performance: Hampshire County Council, Winchester.
NUTS code UKJ33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Hampshire County Council operate an enterprise data storage and backup solution, of which the current data backup infrastructure is nearing the end of it’s useful life. Hampshire County Council now wish to procure a new data backup repository solution which will reduce costs and improve efficiency of data retrieval in recovery incidents. Hampshire County Council has a strong aspiration to move to a tapeless backup environment e.g. disk based backup. Implementation of this technology is anticipated to deliver a higher quality service to our customers at a lower total cost. IBM’s Tivoli Storage Manager is currently used as the backup mechanism, the primary focus of this tender is to replace the LTO2 tape infrastructure used to store backup data.
Suppliers wishing to express their interest in this opportunity should register their company details and download the PQQ document from the on-line tendering system accessed here: http://in-tendhost.co.uk/hampshire.

The initial contract period is for 3 years commencing approximately May 2013. At the Council’s discretion, further periods of extension may be entered into for durations of 12 months. There will be a maximum of four 12-monthly extension periods, taking the maximum contract period to 7 years if all extension options are exercised.

II.1.6)Common procurement vocabulary (CPV)

72910000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Supply, implementation, and maintenance of a replacement backup infrastructure.
The initial contract period is for 3 years commencing approximately May 2013. At the Council’s discretion, further periods of extension may be entered into for durations of 12 months. There will be a maximum of four 12-monthly extension periods, taking the maximum contract period to 7 years if all extension options are exercised.
Over the life of this contract Hampshire County Council may wish to provide services to other partners and local authorities under the Shared Services agenda.
Estimated value excluding VAT:
Range: between 300 000,00 and 2 500 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: The initial contract period is for 3 years commencing approximately May 2013. At the Council’s discretion, further periods of extension may be entered into for durations of 12 months. There will be a maximum of four 12-monthly extension periods, taking the maximum contract period to 7 years if all extension options are exercised.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 4
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds, warranties and other forms of appropriate security. As defined in the procurement documentation. Any requirement for deposits and/orguarantees would need to be satisfied prior to contract award.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As defined in the procurement documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form will be required. In the case of organisations applying as a consortia or joint venture, full details for each member is required. It will be necessary for each member to sign an undertaking that they shall be jointly and severally responsible for the performance of the contract.
As defined in the procurement documentation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 43 to 51 of Directive 2004/18/EC as amended by S.I. 2007/2157, 2009/2992, 2011/1441 and Regulation 23 of the Public Contracts Regulations 2006 as amended by “The Public Contracts (Amendment) Regulations 2009, and as set out in the pre-qualification questionnaire.
Organisations are advised it is a condition of this contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by these Contracts infull compliance with UK legislation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 43to 51 of Directive 2004/18/EC as amended by S.I. 2007/2157, 2009/2992, 2011/1441; and Regulation 24 of the Public Contracts Regulations 2006 as amended by The Public Contracts (Amendment) Regulations 2009, and as set out in the pre-qualification questionnaire.
Minimum level(s) of standards required: Organisations are advised that the following minimum insurance levels are required:
Employer’s liability 10 000 000 GBP.
Public liability 10 000 000 GBP.
Professional indemnity 5 000 000 GBP.
To support the financial assessment the Council will obtain a financial appraisal report from N2Check.
The report provides the Council with an overall risk score which will be used to assess the applicants financial standing. If this information is not available from N2Check, a risk score will be calculated as per the model detailed in the descriptive document.
The risk score obtained for your organisation will be assessed against the criteria as detailed below:
Score of between 0 and 25= fail.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in descriptive document/Pre-Qualification Questionnaire (PQQ).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 7
Objective criteria for choosing the limited number of candidates: Selection/Exclusion criteria are fully detailed in the PQQ documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

12IT018JM
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.10.2012 – 14:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

8.10.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

Expressions of Interest must be by way of completion and return of a pre-qualification questionnaire via the Council’s etendering system In-Tend, by the date and time specified in IV.3.4. Tenderers are required to register their company details on the In-Tend, e-tendering system. No charge is made for registration or access to this system. Full details and user guides on how to register and operate the system are available via the link https://in-tendhost.co.uk/hampshire /.

Once in the web site, click on ‘current tenders’ and then on ‘new tender details’ for this tender for further information. If you wish to express interest please click on ‘express interest’ and if you have not previously done so, register your company. The e-mail address should be for the person who will deal with the tender, as login details, subsequent messages and tender documents will be automatically sent to this e-mail address, therefore please ensure the email account registered on this system is regularly monitored. You may register more than one user per organisation against your account.
Further information about Hampshire County Council can be found at http://www.hants.gov.uk/.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.9.2012