Computer Equipment Tender North Yorkshire

Framework for Personal Learning Devices.

UK-Harrogate: computer equipment and supplies

2012/S 134-223292

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Harrogate Grammar School Academy Trust
Harrogate Grammar School, Arthurs Avenue,
For the attention of: Jason Stapley
HG2 0DZ Harrogate
UNITED KINGDOM
Telephone: +44 1609533457
E-mail: Tenders@dukefield.co.uk

Internet address(es):

General address of the contracting authority: http://www.harrogategrammar.co.uk/

Address of the buyer profile: https://in-tendhost.co.uk/dukefield

Electronic access to information: https://in-tendhost.co.uk/dukefield

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/dukefield

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education
Other: Academy Trust

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Ilkley Grammar School
Cowpasture Road
LS29 8TR Ilkley
UNITED KINGDOM

As stated in section II.1.5) Short description of the contract or purchase(s)
UNITED KINGDOM

Rossett School
Green Lane, Pannal Ash
HG2 9JP Harrogate
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework for Personal Learning Devices.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: This contract is for the use of Public Sector Bodies throughout the United Kingdom.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 9
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 900 000,00 and 20 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

The Dukefield Group, on behalf of Harrogate Grammar School Academy Trust wishes to appoint a number of suppliers on a framework agreement for the supply, maintenance and support of various types of personal learning devices.
The framework agreement will be established for a period of 3 years, with the option to extend for a further period of up to 1 year. Although the framework agreement is primarily for the use of Academies suppliers should be aware that this framework agreement will be accessible by UK Public Sector Bodies – including but not limited to Local Authorities, Central Government Departments, NHS Bodies and Police & other Emergency Services.
The framework will also be open for use by all other public sector contracting authorities (as defined in Article 1 (9) of Directive 2004/18/ EC and implemented by Regulation 3 of the Public Contract Regulations 2006) or their agents.
These include but are not limited to central government departments and their agencies, Non-Departmental.
Public Bodies (NDPBs), NHS bodies (including; acute trusts, ambulance trusts, primary care trusts, care trusts, NHS hospital trusts, strategic health authorities, mental health trusts, special health authorities), Local.
Authorities (as defined in Regulation3 (2) to (5) of the Public Contracts Regulations 2006 (‘the Regulations’),
Police Authorities (as defined by Regulation 3 (1) (j) to (p) of the Regulations), Emergency Services, Educational.
Establishment (including Schools, Universities, Academies, Colleges of Further Education) and Registered.
Social Landlords who have a need to purchase these services. Please see the following websites for further details:
http://www.civilservice.gov.uk/about/resources/ndpbs.aspx

http://www.edubase.gov.uk/EstablishmentFind.aspx

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://education.gov.uk.academies/a0069811/map-of-open-academies-and-schools-submitting-applications http://www.hefce.ac.uk/unicoll/

http:www.police-information.co.uk/police-directory/ http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx.

http://www.directgov.uk/en/DI1/Directories/A-ZOfCentralGovernment/index.htm http.//www.cabinetoffice.gov.uk/

http://wwwhousingcorp.gov.uk/server/show/nav.490 http://www.charity-commission.gov.uk/registeredcharities/first.asp

http://www.buy4wales.co.uk/UsefulResources/contractsframeworks/organisationlist/poaplist-html?cat=14318 http://www.aupo.ac.uk

http://www.bufdg.ac.uk.

The appointed suppliers will be required to offer a number of purchase options to allow teachers, students and parents to procure learning devices that will support Bring Your Own Device BYOD and 1:1 device programmes which will be tailored to individual School and Public Sector Body requirements. Suppliers will be required to propose a number of solutions for the acquisition of the devices, this may include outright capital purchase, lease or ownership schemes.
The Agreement will be divided into Lots (as listed below) and suppliers may submit proposals for one or more Lots.
Lot 1 – Personal Learning Tablets – This lot will be split into two main areas. The first is based on a standard tablet specification along with suppliers being able to offer a number of alternative specifications. In addition to this, suppliers will be required to supply prices for a number of accessories available for the tablets.
The second part of this lot will be based on a standard solution bundle proposal that will include the standard specification tablet, a standard protective case and £30 application voucher.
Lot 2 – Electronic Books – This lot will include the supply, maintenance and support of a standard specification along with a number of optional upgrades.
Lot 3 – Net Books – This lot will include the supply, maintenance and support of a standard specification along with a number of optional upgrades.

II.1.6)Common procurement vocabulary (CPV)

30200000, 30213200, 30213500, 30213000, 30230000, 30212000, 30213100, 30237270

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The volume of units is entirely dependent upon the uptake of the agreement by end users and subsequent further competitions.
Estimated value excluding VAT:
Range: between 900 000,00 and 20 000 000,00 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for a period of one year at the Contracting Authority’s sole discretion.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Personal Learning Tablets

1)Short description

Lot 1 – Personal Learning Tablets – This lot will be split into two main areas. The first is based on a standard tablet specification along with suppliers being able to offer a number of alternative specifications. In addition to this, suppliers will be required to supply prices for a number of accessories available for the tablets.
The second part of this lot will be based on a standard solution bundle proposal that will include the standard specification tablet, a standard protective case and £30 application voucher.

2)Common procurement vocabulary (CPV)

30200000, 30213200, 30213500, 30233000, 30212000, 30213100, 30237270

3)Quantity or scope

The anticipated spend through the initial interest expressed in the framework agreement is approximately £900,000. The initial spend breaks down across each Lot as follows:-.
Lot 1 – £810,000.
Lot 2 – £50,000.
Lot 3 – £40,000.
Suppliers should note that these figures are indicative and no commitment to any expenditure can be provided.
It should be noted that suppliers will be encouraged to help support the framework by enabling other public sector bodies the opportunity to utilise the prices and thus maximising the turnover.
The procurement will follow an OJEU compliant restricted procedure that will involve a two stage process. The Pre-qualification Questionnaire (PQQ) followed by the Invitation to Tender (ITT).
Estimated value excluding VAT:
Range: between 810 000,00 and 18 000 000,00 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

For further information see the PQQ.

Lot No: 2 Lot title: Electronic Books

1)Short description

Lot 2 – Electronic Books – This lot will include the supply, maintenance and support of a standard specification along with a number of optional upgrades.

2)Common procurement vocabulary (CPV)

30200000, 30213200, 30213500, 30230000, 30212000, 30213100, 30237270

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Further information contained in the PQQ documents.

Lot No: 3 Lot title: Net Books

1)Short description

Lot 3 – Net Books – This lot will include the supply, maintenance and support of a standard specification along with a number of optional upgrades.
All lots will need to be supported both in terms of maintenance of the devices and continual on-going support by accredited engineers. Additional services features may include, but not limited to, the setting up of branded web portals for teachers, students and parents to procure a catalogue selection, extended warranties and insurance cover.

2)Common procurement vocabulary (CPV)

30200000, 30213200, 30213500, 30230000, 30212000, 30213100, 30237270

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Further documents attached in the PQQ.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please refer to the Pre Qualification Questionnaire and Invitation to Tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the Pre Qualification Questionnaire and Invitation to Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to the Pre Qualification Questionnaire and Invitation to Tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to the Pre Qualification Questionnaire and Invitation to Tender documentation.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Pre Qualification Questionnaire and Invitation to Tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Pre Qualification Questionnaire and Invitation to Tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Pre Qualification Questionnaire and Invitation to Tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 15
Objective criteria for choosing the limited number of candidates: As stated in the Pre Qualification Questionnaire.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

THEHUB/HGS/001

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.8.2012 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.8.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.8.2012

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Dukefield Limited are in partnership with Harrogate Grammar School Academy Trust in the development and ongoing contract management of this framework.
The contracting authority will be using an e-tendering system to conduct this procurement exercise. To access the Pre Qualification Questionnaire suppliers must register their company details on the In-Tend system at https://in-tendhost.co.uk/dukefield/aspx/Home.

The contracting authority shall not be under any obligation to accept the lowest tender or indeed any tender. The contracting authority further reserves the right not to award any contract as a result of the procurement process and reserves the right to cancel the entire process or parts of the tender process commenced by the publication of this notice and in no circumstances will it be liable for any costs incurred by tenderers.
The duration referenced in Section II.1.4 is for the placing of orders.
The value provided in Section II.1.4 is only an estimate. The Contracting Authority cannot guarantee any business through this framework agreement.
The Contracting Authority wishes to establish a Framework Agreement for use by all Public Sector Bodies as stated in II.1.5.
All lots will need to be supported both in terms of maintenance of the devices and continual on-going support by accredited engineers. Additional service features may include, but not be limited to, the setting up of branded web portals for teachers, students and parents to procure a catalogue selection, extended warranties, insurance cover and the collection of monies direct from parents.
Prices will be based on a call off price however larger quantity requirements (to be defined in the ITT) for individual sites will be further competed between suppliers in each relevant lot area.
It is anticipated that following a further competition event the appointed supplier will be fixed for a period of time to allow continuity of supply and service as new year groups are admitted to Schools and additional requirements are needed.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Harrogate Grammar School Academy Trust
Arthurs Avenue,
HG2 0DZ Harrogate
UNITED KINGDOM
E-mail: tenders@dukefield.co.uk
Telephone: +44 1609533457

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Harrogate Grammar School Trust as a body governed by public law will incorporate a minimum of 10 calendar day standstill period at the point that information on the award of contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Dukefield Group
UNITED KINGDOM
Telephone: +44 1609533457

VI.5)Date of dispatch of this notice:11.7.2012