Concession Contract for the 2021 UK Space Conference

Concession Contract for the 2021 UK Space Conference

Due to the uncertainties wrought by the COVID-19 pandemic, the Organising Committee has decided to run the 2021 event in either July or September as an entirely virtual conference.

UKSAC20_0009 UK Space Conference 2021

Contract summary



  • Event services – 79952000

Location of contract

United Kingdom

Value of contract

£100,000 to £170,000

Procurement reference


Published date

14 December 2020

Closing date

8 January 2021

Closing time


Contract start date

5 February 2021

Contract end date

30 September 2022

Contract type

Service contract

Procedure type

Open (non-OJEU)

Contract is suitable for SMEs?


Contract is suitable for VCSEs?





The final date and time for the submission of bids is Friday 8th January 2021 @ 14:00hrs GMT

DO NOT apply directly to the buyer.

All tender information MUST be submitted through the Delta eSourcing Portal.

The UK Space Agency has a requirement to place a Concession Contract for the 2021 UK Space Conference.

Due to the uncertainties wrought by the COVID-19 pandemic, the Organising Committee has decided to run the 2021 event in either July or September as an entirely virtual conference.


The UK Space Conference is a high-profile national event, including influential and knowledgeable speakers from across the sector. These include UK government ministers, international and UK based academics and senior industry representatives. It is held biennially and is led by the UK Space Agency on behalf of the whole UK space community.
The Conference presents a platform for government, industry and academia to engage with each other, as well as with delegates from across the world, exploring the connections between the space sector and other sectors. In 2019 there were over 115 exhibitors, 369 speakers, 29 sponsors and 2000 delegates.

The chief aims of the event are:
• To bring together representatives of the whole UK space community to build links, share opportunities and address mutual concerns
• To provide a high-profile platform for policy announcements, industry priorities and perspectives and key innovations and research outcomes
• To increase knowledge at all levels on national space policy and the UK space programme
• To demonstrate global leadership and create opportunities for international collaboration and investment, attracting a global audience

The estimated value of this procurement is £100K- £170K, with all income expected to be met through sponsorship and/or charges to exhibitors and delegates.

Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal.

This contract will be awarded based on the evaluation criteria set out in the RFI / ITQ / RFP document.

How to Apply

UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this procurement.

To register on the Delta eSourcing portal please use the link and follow the instructions to register.

If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: and the follow the instructions to ‘Login’

Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: 2V2VH4955E

Please disregard any content in this notice that requests your organisation “to apply directly to the buyer” as this unfortunately a system generated error, that is outside of the Contracting Authorities control.


More information


Additional text

All submissions will be assessed in accordance with the Public Procurement Regulations that apply to this opportunity.

Responses must be received by the date and time in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered by the Contracting Authority further for this opportunity. Interested organisations should ensure that they allow a sufficiency of time, prior to the deadline to allow all sections to be completed in full and any attachments to be uploaded.

As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note that any and all information secured outside of the messaging service, shall have no merit or worth and should not be relied upon by any organisation submitting a response.
Please note it is your organisations responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity.

The Contracting Authority expressly reserves the right:

i. not to award any contract as a result of the procurement process commenced by publication of this notice; and

ii. to make whatever changes it may see fit to the content and structure of the procurement; and under no circumstances as part of your organisations participation in this opportunity, will the Contracting Authority be liable for any costs incurred by any organisation as a result. If the Contracting Authority decides to enter into a contract with the successful organisation , this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of your organisation in doing so.

About UK Shared Business Services

UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise.

Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority.

Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations.

For full details of our partner base please review the following link:


How to apply


Follow the instructions given in the description or the more information section.


About the buyer



UK Shared Business Services, Polaris House,
North Star Avenue,