Concession for Print Publishing Services

Concession for Print Publishing Services

VisitScotland is offering 3rd party operators a concession appointment to deliver a series of national and regional guides that will include the following activities: Sale of Listings, Data Collection and Integration, Print Management, Publishing and Delivery.

United Kingdom-Edinburgh: Publishing services

2013/S 218-379619

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

VisitScotland
Ocean Point One, 94 Ocean Drive
For the attention of: Campbell Forsyth, Procurement Manager
EH6 6JH Edinburgh
UNITED KINGDOM
Telephone: +44 1314722222
Fax: +44 1415664074

Internet address(es):

General address of the contracting authority: http://www.visitscotland.org

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00118

Electronic access to information: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Tourism Authority
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Concession for Print Publishing Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Scotland.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

VisitScotland is offering 3rd party operators a concession appointment to deliver a series of national and regional guides that will include the following activities: Sale of Listings, Data Collection and Integration, Print Management, Publishing and Delivery.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=281720

II.1.6)Common procurement vocabulary (CPV)

79970000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: This contract is being offered for an initial period of up to 36 months. This period may be extended by up to a further 2 x 24 months.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Sale of Listings, Data Collection and Integration, Print Management, Publishing and Delivery of a series of National and Regional Guides.

1)Short description

VisitScotland is offering 3rd party operators a concession opportunity for the Sale of Listings, Data Collection and Integration, Print Management, Publishing and Delivery of a series of National and Regional Guides.
2)Common procurement vocabulary (CPV)

79970000

3)Quantity or scope

1
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The contracting authority reservses the right to award the concession in whole or in lots, to cancel the procurement exercise, and the contracting authority does not bind or oblige itself to accept any tender. Further information on any lots will be set out in the procurement documents issued by the contracting authority.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 8
Objective criteria for choosing the limited number of candidates: Suppliers shall be invited to the second phase of the procurement on the basis of a Pre-Qualification Questionnaire. Only those bidders passing the ‘Pass/Fail’ sections and achieving an acceptable standard of 60 % shall be invited to participate further.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

VS/EH/13-020
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.11.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

28.11.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

12.12.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

This Contract Notice relates to a public services concession, which is publicised by way of a non-mandatory notice to promote transparency and to ensure that any prospective concessionaire capable of performing the concession is aware of the proposal and has an opportunity to express an interest.
Although the award of the concession has been categorised as following the negotiated procedure for the purposes of this notice, it should be noted that as this is a non-mandatory notice the contracting authority may choose to follow its own procedure during the procurement exercise.
Please note that this contract is being offered for an initial period of up to 36 months. This period may be extended by up to a further 2 x 24 months.
(SC Ref:281720)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: VisitScotland will voluntarily operate a minimum standstill period of at least 10 calendar days prior to entering into the contract with the successful bidder(s) starting from the date at the point the information on the award of the contract is communicated to bidders. Provided applicants request an additional briefing from VisitScotland within 2 working days from the notification of the award decision, VisitScotland will provide such debriefing at least 3 working days prior to the end of the standstill period. Such additional information should be sought from Campbell Forsyth (see Section I.1 of this notice). Bidders may appeal to VisitScotland regarding the award of the contract. The detailed rules and remedies in The Public Contracts (Scotland) Regulations 2012 do not apply to this procurement. Accordingly if an aggrieved party is unhappy with the results of its appeal to VisitScotland and wishes to formally challenge the process then it should apply to the apply to the Sheriff Court or the Court of Session in Scotland. The purpose of the standstill period is to allow parties to apply to the Sheriff Court or the Court of Session in Scotland to set aside any award decision before the contract has been entered into. After the standstill period has expired it may not be possible to overturn the decision to award the contract although other remedies (such as interdict and damages) may apply. Although aggrieved parties must take their own legal advice, VisitScotland recommends commencing any such Court action within 30 days.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.11.2013