Concessionary Contract for the Official Publishing of the UK Gazettes

Concessionary Contract for the Official Publishing of the UK Gazettes

The concessionary contract awarded will give the Contractor exclusive rights to transform and deliver the Gazettes’ service. This will involve the capture, transformation and dissemination of advertisements, in print and online; customer service; and business development.

UK-Richmond: printed matter and related products

2012/S 38-061583

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Her Majesty’s Stationery Office, part of The National Archives
Kew
For the attention of: Dave Rosbotham
TW9 4DU Richmond
UNITED KINGDOM
Telephone: +44 2083925244
E-mail: procurement@nationalarchives.gov.uk

Internet address(es):

General address of the contracting authority: www.nationalarchives.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Concessionary Contract for the Official Publishing of the UK Gazettes.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: No restriction, but the contractor/s will be required to regularly meet with and provide services to government bodies based in London, Edinburgh and Belfast.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Her Majesty’s Stationery Office (HMSO), part of The National Archives, is responsible for the publishing of the London, Edinburgh and Belfast Gazettes and associated supplements. The Gazettes are the UK Government’s official journals of record, used to publish ‘statutory notices’ – advertisements that are required by law to be officially published – and other official information. The service is predominantly delivered online, but currently has some print requirement. We are looking to operate the business under a concessionary contract. The approximate revenue generated for the Contractor in 2010 was 10 000 000 GBP. The concessionary contract awarded will give the Contractor exclusive rights to transform and deliver the Gazettes’ service. This will involve the capture, transformation and dissemination of advertisements, in print and online; customer service; and business development. The contract will also include the provision and development of APIs (Application Programme Interface), website(s) and applications.
II.1.6)Common procurement vocabulary (CPV)

22000000, 72000000, 79000000, 80000000, 64216110, 72212220, 72212222, 72212224, 72212312, 72212610, 72222300, 72223000, 72267100, 72300000, 72310000, 72311100, 72312000, 72312100, 72313000, 72314000, 72317000, 72318000, 72319000, 72320000, 72321000, 72322000, 72330000, 72400000, 72413000, 72415000, 72420000, 72421000, 72422000, 79342300, 79800000, 79811000, 79820000, 79821100, 79822000, 79822300, 79824000, 79970000, 79971000, 79980000, 79995200, 80500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: Potential to extend for 2 x further periods of up to 12 months each.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the tender process. Those invited to tender will be advised of any requirement to provide deposits and guarantees, parent company and/or other guarantees or performance and financial liability if considered appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if a contract is awarded to a consortium the Contracting Authority may require the consortium to form a legal entity before entering into the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the pre-qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CM1000P
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

16.3.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

30.3.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Gazettes are the UK Government’s official journals of record, used to publish ‘statutory notices’ -advertisements that are required by law to be officially published – and other official information. The service is predominantly delivered online, but currently has some print requirement. The approximate revenue generated for the Contractor in 2010 was 10 000 000 GBP.
The contracting authority envisages that the concession contract will improve the business offering so that, for example, organisations and people can put information permanently on the public record and in the public domain; the information is definitive, from authorised sources, held by a trusted provider who is transparent about how it is handled, so it can be used as evidence to support legal processes; the information is freely available from The National Archives, presented in many other different contexts and places, in different formats, and can be used by others for different purposes; the information is enriched so that it can be interrogated, re-purposed and exploited in a wide variety of different ways; the service provides good value for advertisers and a return to Government.
The contracting authority is looking for transformation to the Gazettes, which offers considerable opportunities for market development, expanding the scope and type of notices advertised in the Gazettes. The contracting authority’s further requirements will be set out in a specification, an invitation to tender/dialogue or further documentation which will be made available during the tender process.
Titles currently produced, online and in print:
— Indexes of Gazettes:
—— The London Gazette (currently quarterly),
—— The Edinburgh Gazette (currently annually),
—— The Belfast Gazette (currently annually),
— The London Gazette (currently daily, Monday to Friday):
—— The Company Law Official Notifications Supplement to the London Gazette,
—— The Ministry of Defence Supplement to the London Gazette,
—— Premium Bonds Unclaimed Prizes Supplement to the London Gazette,
—— The Imperial Service Award Supplement to the London Gazette,
—— The Queen’s Awards for Enterprise Supplement to the London Gazette,
—— The Queen’s Awards for Voluntary Service Supplement to the London Gazette,
—— The Birthday Honours Lists Supplements to the London Gazette,
—— The New Year Honours Lists Supplements to the London Gazette,
—— Honours and Awards Supplements to the London Gazette,
—— Extraordinary London Gazette (printed on the Demise of the Crown),
—— Supplements to Extraordinary London Gazette,
— The Edinburgh Gazette (currently every Tuesday and Friday):
—— Company Law Official Notifications Supplement to the Edinburgh Gazette (currently electronic only),
—— Extraordinary Edinburgh Gazette,
—— Supplements to Extraordinary Edinburgh Gazette,
— The Belfast Gazette (currently every Friday):
—— Registrar of Companies Notifications Supplement to the Belfast Gazette (currently electronic only),
—— Extraordinary Belfast Gazette,
—— Supplements to the Extraordinary Belfast Gazette,
—— The Flags Regulations (Northern Ireland) 2000 Supplement to the Belfast Gazette,
—— Birthday Honours List – Northern Ireland Supplement to the Belfast Gazette,
—— New Years Honours List – Northern Ireland Supplement to the Belfast Gazette,
— Additional information can be found here http://www.nationalarchives.gov.uk/information-management/ourservices/gazettes.htm.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

20.2.2012