Conference Stand Design and Build Contract

Conference Stand Design and Build Contract

Design , build and dismantlement of conference stand for Offshore Europe.

TRN 1032/06/2015 – Design , build and dismantlement of conference stand for Offshore Europe


Contract summary


Construction and Real Estate, Energy and Related Services

Location of contract

AB23 8BL

Value of contract (£)

£35,000 – £48,000

Published date

05 June 2015

Closing date

29 June 2015

Contract start date

06 July 2015

Contract end date

11 September 2015


The Oil and Gas Authority 2015 are seeking a supplier or suppliers to undertake the Design, Build and dismantlement of the stand at Offshore Europe conference on 7th – 11th September. The supplier will be expected to make all the necessary on site arrangements for the power lighting, internet connection, contractors passes, build-up and breakdown of the stand and to have somebody on site at all times of the show to manage these requirements and cover. The stand should be branded as Oil and Gas Authority with an overarching banner and should have a simple, bright and open design that welcomes people. This is to be achieved by using images and messages provided by the OGA in conjunction with an engaging exhibition stand. Description: The stand should include: • Single curved reception desk which will be the focal point for OGA enquiries identified as such, with shelf space behind. This should be towards the rear of the open part of the stand to enable one person to man the area and see around the stand. • Refreshment table with 2 kettles as well as a fridge to be situated close to the reception desk • Internet access at the OGA reception desk. • A water cooler and waste paper bin situated near to the reception desk. • A lockable storage area with shelving and coat hooks. • A lockable office with a Desk/table to accommodate 6 chairs, to be used for small meetings. To the rear of the stand. • Literature racks for display. • Display areas where key messages for OGA can be displayed. • Seating/meeting area with a mixture of high tables, stools and low tables and soft seating. • Three distinct pods/area for HMT, BIS and DECC • Artwork for the stand – The stand should look professional however given the current situation within the Oil and Gas Industry with the price of oil, the aim is to keep the costs to a minimum. You will be expected to make all the necessary on site arrangements for power, lighting, internet connections, contractor’s passes, build-up and breakdown of the stand and have somebody on site at the time of the show to manage these requirements and cover in case any IT/Technical queries arise on the day. Suppliers must provide details as to how they will manage sub-contractors and what percentage of the tendered activity (in terms of monetary value) will be sub-contracted. The Stand build will be at Aberdeen Exhibition and Conference Centre in Aberdeen. Build is usually carried out between the 5th September and 7th of September with handover of keys etc. by 4pm on the afternoon of 7th September You will also be required to work closely with ourselves on the details of the stand build on a regular basis leading up to the conference, so the ability to meet either face to face or via a mutually convenient communications route will be essential. The dismantlement of the stand is to be carried out at the close of the conference on Friday 11th September.

About the buyer

Contact name

Sylvia Buchan or Marian Bruce


Atholl House, 86 Guild Street


AB11 6AR



01224 254041 or 01224 254020



Other information



DPF33 Short Form Terms and Conditions template.doc


ITT document.docx

How to Apply If you wish to take part in this procurement please see the attached Tender documents attached to this Notice and send your completed Proposal to Sylvia Buchan and Marian Bruce at address stipulated in the “Who to Contact” section. Any late submissions will not be considered. DECC reserves the right to halt the procurement process and to not award a contract. DECC will not be held liable for recovery of costs from unsuccessful bids if a contract is not awarded. All costs will be borne by the bidding organisations. If a contract is created it will be upon DECC Standard Terms and Conditions, which are available on Contracts Finder with this notice. Completed tender submission must be returned by post to DECC, address given at the top of this advertisement, by 29th June 2015. We require 2 hard copies (one of which must be signed). Electronic versions of your bids are to be sent AFTER the deadline to and . If successful and upon contract signature, the supplier is expected to attend a kick-off meeting taking place on 6th July 2015. Project completion is required by 11th September 2015.

How to apply

Please apply directly to the buyer using the contact details provided.