Conservation Architecture Services for York City Walls

Conservation Architecture Services for York City Walls

The authority wishes to award a contract, or 2 separate contracts, for the provision of heritage consultancy and conservation architecture services.

United Kingdom-York: Historical monument or memorial construction work

2020/S 019-042122

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: City of York Council
Postal address: West Offices, Station Rise
Town: York
NUTS code: UKE21
Postal code: YO1 6GA
Country: United Kingdom
Contact person: Chloe Wilcox
E-mail: Chloe.Wilcox@york.gov.uk
Telephone: +44 1904551307Internet address(es):Main address: www.york.gov.uk

Address of the buyer profile: www.YORtender.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.YORtender.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.YORtender.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

The Provision of Heritage Consultancy, Conservation Engineering and Conservation Architecture Services for York City Walls

II.1.2)Main CPV code

45212314

II.1.3)Type of contract

Services

II.1.4)Short description:

The authority wishes to award a contract, or 2 separate contracts, for the provision of heritage consultancy and conservation architecture services (Lot 1) and conservation engineering services (Lot 2).

Cared for by City of York Council, the City Walls (and St Mary’s Abbey Precinct Walls) are a major feature of the City of York’s historic environment and are well-used by residents of and visitors to, the city. The Council retains a team of skilled stonemasons to carry out works on the walls and has committed one million Pounds Sterling (1 000 000 GBP) to the conservation needs of the City Walls over the next 3 years.

Further information on the scopes of service required for each lot is contained within the ITT documents.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 EUR

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1 only;

Lot 2 only;

Lots 1 and 2.

II.2)Description

II.2.1)Title:

Production of a CMP and Provision of Heritage Consultancy and Conservation Architecture Services

Lot No: 1

II.2.2)Additional CPV code(s)

71200000
71322000
71330000
71600000

II.2.3)Place of performance

NUTS code: UKE21
Main site or place of performance:

The City of York.

II.2.4)Description of the procurement:

Lot 1:

The Council requires the production and delivery of a refreshed conservation management plan in order to inform a programme of works, maintenance and improvements to the City Walls in York.

Informed by above, the supplier will ensure that the Council meets its statutory responsibilities to protect the City Walls and those using them from harm (including, but not limited to, obligations under the Ancient Monuments and Archaeological Areas Act 1979).

The supplier shall set out day-to-day management policies and long-term management strategies.

In order to capture relevant information to inform the refreshed conservation management plan, the provider will be expected to meet with the Council’s Client Group (including the City Archaeologist, Conservation Architects, Ecologist and the City Walls Manager) as often as necessary to capture information, data and feedback.

The supplier shall supply a provision of conservation architecture and heritage consultancy services to support a 3 year programme of reactive repairs, routine conservation works and conservation-led capital works to be carried out either by the Council’s Direct Labour Team or separately appointed contractor(s) including;

— undertaking the role of designer or principal designer (in accordance with the Construction Design and Management Regulations 2015) for reactive repairs and routine conservation works where required by the Council and for all conservation-led capital works,

— attendance at site meetings with Council and the relevant members of the client/project team,

— the preparation of applications for planning permission (including listed building consent) and scheduled monument consent, including attendance at meetings with the Council and/or Historic England,

— the provision of guidance on third-party funding applications where required,

— the design, delivery (in partnership with the Council) and analysis of stakeholder (i.e. York residents and visitors and special interest groups) engagement strategy where required.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be for a period of 3 years, with an option to extend for a further period of up to 2 years (24 months). Therefore the total possible contract duration is 5 years (3 + 2).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Provision of Conservation Engineering Services

Lot No: 2

II.2.2)Additional CPV code(s)

71200000
71322000
71330000
71600000

II.2.3)Place of performance

NUTS code: UKE21

II.2.4)Description of the procurement:

Lot 2:

The Council requires the provision of conservation engineering services to support a 3 year programme of works to be carried out either by the Council’s Direct Labour Team or duly appointed contractor(s).

In conjunction with the Council and according to its risk-based schedule of structural inspection that dovetails with the Council’s highways asset inspection plan, undertaking ongoing inspection, monitoring and reporting of the condition of the City Walls:

— undertaking urgent inspections and reporting in cases where the City Walls pose an immediate and significant risk to the public or are at immediate risk of significant deterioration,

— undertaking the role of designer or principal designer (in accordance with the Construction Design and Management Regulations 2015) for reactive repairs, routine conservation works and capital works where required by the Council, including undertaking investigations and structural assessments and producing works specifications,

— attendance at site meetings with relevant members of the client and project team as necessary.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 EUR

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be for a period of 3 years, with an option to extend for a further period of up to 2 years (24 months). Therefore the total possible contract duration is 5 years (3 + 2).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/03/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 11/03/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: The High Court of Justice
Town: London
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

24/01/2020