Conservation Management Plan

Conservation Management Plan

East Ayrshire Council/East Ayrshire Leisure is seeking to appoint a Consultant for the preparation of a Conservation Management Plan for the Dean Castle Country Park, Kilmarnock.

CONTRACT NOTICE – NATIONAL
Notice Type: SERVICES
1 Authority Details
1.1

Authority Name and Address

Official Name:
East Ayrshire Council
Postal Address:
Legal, Procurement & Regulatory, Corporate Procurement Team, London Road HQ,
Town:
Kilmarnock Postal Code:
KA3 7BU Country:
UK
For the attention of:
Heather Murray Telephone:
+44 1563576125
E-Mail:
heather.murray@east-ayrshire.gov.uk Fax:
+44 1563576179
Internet Address (URL): http://www.east-ayrshire.gov.uk
1.2

Address from which documentation may be obtained
Official Name:
East Ayrshire Council
Postal Address:
Corporate Procurement Team, London Road HQ,
Town:
Kilmarnock Postal Code:
KA3 7BU Country:
UK
For the attention of:
Refer to Additional Information Telephone:
+44 1563576125
E-Mail:
Fax:
+44 1563576179
Internet Address (URL): http://www.east-ayrshire.gov.uk
1.3

Completed documents must be returned to:
Official Name:
East Ayrshire Council
Postal Address:
Corporate Procurement Team, London Road HQ,
Town:
Kilmarnock Postal Code:
KA3 7BU Country:
UK
For the attention of:
Refer to Additional Information Telephone:
+44 1563576125
E-Mail:
Fax:
+44 1563576179
Internet Address (URL): http://www.east-ayrshire.gov.uk
2 Contract Details
2.1

Title

Conservation Management Plan
2.2

Description of the goods or services required

East Ayrshire Council/East Ayrshire Leisure is seeking to appoint a Consultant for the preparation of a Conservation Management Plan for the Dean Castle Country Park, Kilmarnock – the plan is to be prepared as part of an application to the Heritage Lottery Fund and other funders to carry out restoration and development in the Park; the plan will be used to inform project proposals, define long term maintenance and management strategy and help to identify maintenance and management costs.

On 1st July 2013 the East Ayrshire Leisure will come into effect. This will be a new organisation which will operate and manage a range of leisure activities and venues across East Ayrshire. The contract will be awarded by the Council but will be managed by East Ayrshire Leisure.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=262778.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=262778.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.
2.3

Notice Coding and Classification
a) Commodity Codes
Code Description
159999 other Consultancy
b) Delivery Location/Area
Code Location
0150 … Glasgow & Strathclyde
2.4

Total quantity or scope of tender

Conservation Management Plan to be complete before the end of October 2013.
3 Conditions for Participation
3.1

Minimum standards and qualification required

Refer to tender documents
4 Administrative Information
4.1

Type of Procedure

Single stage – Any candidate may submit a tender.
4.2

Reference number attributed to the notice by the contracting authority

PS/13/26
4.3

Time Limits
a) Time-limit for obtaining documentation 16-05-2013

b) Time-limit for receipt of completed tenders
21-05-2013 Time 12:00

c) Estimated award date 31-05-2013
4.5

Language or languages in which tenders or requests to participate can be drawn up
EN
4.6

Tender Submission Postbox
The awarding authority has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility. Further details are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=262778
5 Other Information
5.1

Additional Information

All tenderers expressing an interest will be invited to tender. Expressions of Interest must be made via the Public Contracts Scotland

website – this will be conducted as an eTender, therefore tender documents must be downloaded, completed and uploaded again via

the Public Contracts Scotland website. Expressions of Interest and downloading of documents must be made by 12 noon on 16

May 2013 with tender submissions uploaded by 12 noon on 21 May 2013 – no late expressions of interest can be accepted.

No late tender submissions can be accepted and tenderers must ensure they allow sufficient time to upload their submissions via the

website in case there are any technical problems. Public Contracts Scotland helpdesk must be contacted immediately if there are any

problems, and in any event before the deadline of 12 noon.

(SC Ref:262778)
5.2

Additional Documentation
The following additional documents relating to this notice are available from the site:
PS-13-26 eTenderDocuments
PS-13-26 Additional Information 1
PS-13-26 Additional Information 2
5.3

Publication date of this notice
17-04-2013