Construction Consultants Framework West Midlands

Construction Consultants Framework West Midlands

Consultants Framework Agreement 2012 – For suitably experienced and qualified consultants in the following disciplines: 1 architectural and related services for housing schemes and with some schemes being of an extra care nature. 2 Employer’s Agent, quantity Surveyors, Purchasers Agent, CDM Co-ordinator, Clerk of Corks and Party Wall Surveyors to housing, supported housing and extra care schemes. 3 Mechanical and Electrical Engineers to supported housing and extra care schemes. 4 Lift Engineers.

UK-Birmingham: architectural, construction, engineering and inspection services

2012/S 111-184451

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

WMCOE – Midland Heart
20 Bath Row
For the attention of: John Crisp
B15 1LZ Birmingham
UNITED KINGDOM
E-mail: john.crisp@midlandheart.org.uk

Internet address(es):

General address of the contracting authority: http://www.midlandheart.org.uk/default.aspx

Address of the buyer profile: http://www.midlandheart.org.uk/supply-to-us/buyer-profile

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Consultants Framework Agreement 2012 – For suitably experienced and qualified consultants in the following disciplines:
1 (Lot 1) – architectural and related services for housing schemes and with some schemes being of an extra care nature.
2 (Lot 2) – Employer’s Agent, quantity Surveyors, Purchasers Agent, CDM Co-ordinator, Clerk of Corks and Party Wall Surveyors to housing, supported housing and extra care schemes.
3 (Lot 3) – Mechanical and Electrical Engineers to supported housing and extra care schemes.
4(Lot 4) – Lift Engineers
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Midlands UK.
NUTS code UKG3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 16
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 17 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Midland Heart Limited for itself and on behalf of Midland Heart Development Limited and on behalf of any other of its subsidiaries and/or group companies and each one in its capacity as a central purchasing body for their present and future development partners and/or other organisations providing or managing social housing in and around the central regions of England (the Authority) is seeking expressions of interest from suitably experienced and qualified consultants in order to establish a series of single supplier framework agreements for the following consultant disciplines:
1 (Lot 1) – architectural and related services for housing schemes and with some schemes being of an extra care nature.
2 (Lot 2) – Employer’s Agent, quantity Surveyors, Purchasers Agent, CDM Co-ordinator, Clerk of Corks and Party Wall Surveyors to housing, supported housing and extra care schemes.
3 (Lot 3) – Mechanical and Electrical Engineers to supported housing and extra care schemes.
4(Lot 4) – Lift Engineers
The Authority anticipates selecting consultants to enter into a series of single supplier framework agreements between the Authority and the respective consultants. In relation to the above Service Lots, it is anticipated there will be the following number of consultants selected:
Lot 1 – no more than six consultants.
Lot 2 – no more than six consultants.
Lot 3 – no more than three consultants.
Lot 4 – no more than one consultant.
The services required under the series of single supplier framework agreements will cover the professional services required by the Authority in relation to their development programme and projects across West Midlands East Midlands and will be for a duration of four years from the date of appointment to the framework agreement.
Consultants should note that call offs under each framework agreement may naturally extend beyond this period.
Consultants will need to be experienced in providing services in the context of affordable housing (including potential shared ownership schemes), supported housing and potential regeneration, commercial, key worker and student accommodation schemes. Consultants should be able to demonstrate both relevant knowledge and experience.
II.1.6)Common procurement vocabulary (CPV)

71000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 17 000 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Architects

1)Short description

The Authority is seeking to appoint a maximum of six (6) consultants to provide architectural, design and associated services (which may include assessments pursuant to the Code (BREEAM) for Sustainable Homes) in relation to housing and/or supported housing schemes and/or extra care schemes.
The Authority intends to invite to tender the fifteen (15) highest scoring evaluated pre-qualification questionnaires submitted.
The Authority envisages that the majority of schemes undertaken will be via a design and build basis with the selected building contractor providing single point responsibility for the design and build. Therefore, it is envisaged that the professional services that will be provided will be from scheme inception until appointment of the building contractor and acceptance of single point responsibility. The Authority anticipates there may be the potential for continuing additional services throughout the construction period.
2)Common procurement vocabulary (CPV)

71000000, 71220000, 71240000, 71230000, 71315400, 71221000, 71210000

3)Quantity or scope

Considering current anticipated development schemes it is anticipated the required aggregated value of services will be in the region of approximately 450 000 GBP per annum.
Estimated value excluding VAT: 1 800 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The minimum level of standards possibly required are:
a) Technical capacity – The Applicant’s key individuals must be registered with the Architect Registration Board in the United Kingdom (or equivalent).
Lot No: 2 Lot title: Employers Agent, Quantity Surveyors, Purchasers Agent, CDMC, Clerk of Works and Party Wall Surveyors.

1)Short description

The Authority is seeking to appoint a maximum of six (6) consultants to provide professional services in respect of Employers Agent, Purchasers Agent, CDMC, Clerk of Works AND Party Wall Surveyors to housing, supported housing and extra care schemes.
The Authority anticipates delivering a development programme of some 200 000 000 GBP throughout the duration of the framework agreement and the selected consultants will be required to support the Authority from the inception of each scheme through to completion of each scheme.
The Authority intends to invite to tender the fifteen (15) highest scoring evaluated pre-qualification questionnaires submitted.
2)Common procurement vocabulary (CPV)

71000000, 71240000, 71324000, 71317200, 71000000

3)Quantity or scope

The Authority anticipates that its requirement for these professional services will be in the region of 1 500 000 to 2 000 000 GBP per annum equating to an aggregated requirement of 6 000 000 to 8 000 000 GBP over the duration of the framework agreement.
Estimated value excluding VAT: 8 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The minimum level of standards possibly required are:
a) Economic and financial capacity – A minimum annual turnover not less than 1 million GBP (or equivalent).
b) Technical capacity – The Applicant’s key individuals must be registered with the Royal Institution of Chartered Surveyors (or equivalent). Membership of the APS or ICE register or the ICE construction Health and Safety register, Provision of the clerk of works services required registration with the Institute of Clerk of Works (or equivalent), membership of the APS register of CDM Co-ordinators, ICE Construction Health and Safety Register, NEBOSH, Association of CDM Co-ordinators (or equivalent) and evidence of Continued Professional Development for CDMC.
Lot No: 3 Lot title: Mechanical and Electrical Engineers.

1)Short description

The Authority is seeking to appoint a maximum of three (3) mechanical and electrical services engineers in relation to the Authority’s schemes to deliver supported housing and extra care schemes.
The Authority intends to invite to tender the six (6) highest scoring evaluated pre-qualification questionnaires submitted.
2)Common procurement vocabulary (CPV)

71000000, 71315000, 71314100, 71000000, 71313100, 71314310, 71315210, 71321000, 71310000

3)Quantity or scope

The Authority anticipates that its requirement for these professional services will be in the region of 400 000 GBP per annum equating to an aggregated requirement of 1 600 000 GBP over the duration of the framework agreement.
Excluding VAT 1 600 000 GBP.
Estimated value excluding VAT: 1 600 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The minimum level of standards possibly required are:
a) Technical capacity – The Applicant’s key individuals must be registered with the Institution of Engineering and Technology and the Institution of Mechanical Engineers or equivalent).
Lot No: 4 Lot title: Lift Consultants

1)Short description

The Authority is seeking to appoint a maximum of one (1) consultant to provide Lift Consultancy services in relation to housing and/or supported housing schemes and/or extra care schemes.
The Authority intends to invite to tender the three (3) highest scoring evaluated pre-qualification questionnaires submitted.
The Authority envisages that the majority of schemes undertaken will need to be scoped out and designed by the Lift Consultancy. Tender documents will need to be prepared and tender evaluation completed for returned tenders. The works will then need to be project managed and the lift consultancy will need to provided CDMC services through out the works. The completed works will need to be physically inspected and signed off by the lift consultancy. The lift consultancy will also provide the services of a consultant for the minimum of one day per month to assist in the delivery of the comprehensive lift contract for maintenance and servicing to the Groups lift portfolio. This to include physical lift equipment quality control visits. The lift consultancy will be required to monitor and manage the insurance reports for the Authority via a computer based system, to ensure that inspections are within timescales and any remedial works required are raised within timescales with the Authorities contractor. The Authority anticipates there may be the potential for continuing additional services throughout the contract period.
2)Common procurement vocabulary (CPV)

71330000, 71330000, 42417000, 71333000, 42416000, 71310000

3)Quantity or scope

The Authority is seeking to appoint a maximum of one (1) consultant to provide Lift Consultancy services in relation to housing and/or supported housing schemes and/or extra care schemes.
The Authority intends to invite to tender the three (3) highest scoring evaluated pre-qualification questionnaires submitted.
Estimated value excluding VAT: 500 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The minimum level of standards possibly required are:
a) Technical capacity – The Applicant must be registered with one of the following bodies:-
Chartered Institute of Occupation Safety & Health.
Chartered Institute of Building Services Engineers.
International Association of Elevator Engineers.
In the United Kingdom.
The applicant must have a minimum of 15 years experience in the lift and escalator industry delivering refurbishment and replacement of lift equipment. The applicant must have direct employees only as not sub letting of the works will be allowed.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The deposits, guarantees or bonds required by the Authority will be set out in the contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The main financing conditions and payment arrangements will be set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability and will be set out in the contract document.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://wmcoe.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please See PQQ document.
Minimum level(s) of standards possibly required: Minimum level(s) of standards possibly required Applicants will be required to have the following minimum annual turnover:
LOT 1 – Architects – £ 2.4m.
LOT 2 – Employers Agents, Quantity Surveyors, Purchasers Agent, CDMC, Clerk of Works, Party Wall Surveyors – £1.2m.
LOT 3 – Mechanical & Electrical Engineers – £ 200k.
LOT 4 – Lift Engineers – £ 500k.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see PQQ document.
Minimum level(s) of standards possibly required:
Legal entities should indicate the names and professional qualifications responsible for the execution of the service.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 16
Objective criteria for choosing the limited number of candidates: The objective criteria will be based one valuation and scoring of each applicant’s submitted pre-qualification questionnaire. Where the number of operators expressing their interest exceeds the envisaged number of operators set out above, then the number of operators invited to tender will be restricted to the requisite number of operators who achieve the highest scoring from the evaluation of the submitted pre-qualification questionnaires.
Selection and evaluation criteria will be set out within the pre-qualification questionnaires but will be based on a combination of financial and non-financial factors including: operator acceptability, economic and financial standing and overall technical capacity.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Contractor Framework Agreement 2012
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

20.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

17.8.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Authority reserves the right to not award a framework agreement or to award a framework agreement for part or parts of the services only.
Acceptance of a consultant to a framework agreement is not a guarantee of work.
Save for any mandatory periods, the timescales indicated in this notice are approximate and the Authority reserves the right to amend the same.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.6.2012