Construction Design Services Framework – Aberdeenshire

Construction Design Services Framework – Aberdeenshire

The Contract is to provide Aberdeenshire Council with construction design services split into 7 Lots: Lot 1: Architecture and Associated Services.

United Kingdom-Aberdeen: Construction consultancy services

2020/S 034-081763

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Aberdeenshire Council
Postal address: Woodhill House, Westburn Road
Town: Aberdeen
NUTS code: UKM50
Postal code: AB16 5GB
Country: United Kingdom
E-mail: cpssprocurement@aberdeencity.gov.uk
Telephone: +44 1467530600

I.1)Name and addresses

Official name: The Highland Council
Postal address: Council Headquarters, Glenurquhart Road
Town: Inverness
NUTS code: UKM62
Postal code: IV3 5BX
Country: United Kingdom
E-mail: cpssprocurement@aberdeencity.gov.uk
Telephone: +44 1349886606

I.1)Name and addresses

Official name: Aberdeen City Council
Postal address: Woodhill House, Westburn Road
Town: Aberdeen
NUTS code: UKM50
Postal code: AB16 5GB
Country: United Kingdom
E-mail: CPSSprocurement@aberdeencity.gov.uk
Telephone: +44 1467530600

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Construction Design Services Framework

Reference number: 000-FNRW2596

II.1.2)Main CPV code

71530000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Contract is to provide Aberdeenshire Council with construction design services split into 7 lots:

Lot 1: Architecture and Associated Services;

Lot 2: Building Surveying Services;

Lot 3: Clerk of Works Services;

Lot 4: Mechanical and Electrical with Associated Services;

Lot 5: Quantity Surveying and Project Management Services with Associated Services;

Lot 6: Structural and Civil Engineering with Associated Services;

Lot 7: Landscape Architecture, Ecology and Biodiversity with Associated Services.

Please note this framework is open to all other pubic bodies but it is envisaged the only other key users will be Aberdeen City Council and The Highland Council.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Clerk of Works Services

Lot No: 3

II.2.2)Additional CPV code(s)

71530000

II.2.3)Place of performance

NUTS code: UKM50

II.2.4)Description of the procurement:

This lot is for the provision of clerk of works services for the alteration and refurbishment of existing properties and the construction of new build properties within the Aberdeenshire property portfolio.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Key personnel and collaborative working / Weighting: 20
Quality criterion – Name: Provision of services / Weighting: 45
Quality criterion – Name: Previous experience / Weighting: 10
Quality criterion – Name: Supply chain management / Weighting: 8
Quality criterion – Name: Performance management / Weighting: 7
Quality criterion – Name: Sustainability and Community Benefits / Weighting: 10
Quality criterion – Name: Fair working practices / Weighting: Mandatory Response
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Optional 12-month extension in addition to the above.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Architectural and Associated Services

Lot No: 1

II.2.2)Additional CPV code(s)

71220000

II.2.3)Place of performance

NUTS code: UKM50

II.2.4)Description of the procurement:

This lot is for the provision of architectural and associated services for the alteration and refurbishment of existing properties and the construction of new build properties within the Aberdeenshire property portfolio.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Provision of services / Weighting: 45
Quality criterion – Name: Previous experience / Weighting: 10
Quality criterion – Name: Supply Chain Management / Weighting: 8
Quality criterion – Name: Key personnel and collaborative working / Weighting: 20
Quality criterion – Name: Performance management / Weighting: 7
Quality criterion – Name: Sustainability and community benefits / Weighting: 10
Quality criterion – Name: Fair working practices / Weighting: Mandatory Response
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Optional 12-month extension in addition to above.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Building Surveying Services

Lot No: 2

II.2.2)Additional CPV code(s)

71315300

II.2.3)Place of performance

NUTS code: UKM50

II.2.4)Description of the procurement:

This lot is for the provision of building surveying services for the alteration and refurbishment of existing properties and the construction of new build properties within the Aberdeenshire property portfolio.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Provision of service / Weighting: 45
Quality criterion – Name: Key personnel and collaborative working / Weighting: 20
Quality criterion – Name: Previous experience / Weighting: 10
Quality criterion – Name: Supply chain management / Weighting: 8
Quality criterion – Name: Performance management / Weighting: 7
Quality criterion – Name: Sustainability and community benefits / Weighting: 10
Quality criterion – Name: Fair working practices / Weighting: Mandatory Response
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Optional 12-month extension in addition to the above.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Mechanical and Electrical Building Services

Lot No: 4

II.2.2)Additional CPV code(s)

71334000

II.2.3)Place of performance

NUTS code: UKM50

II.2.4)Description of the procurement:

This lot is for the provision of mechanical and electrical building services design and associated services for the alteration and refurbishment of existing Aberdeenshire Council buildings and the construction of new Aberdeenshire Council buildings.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Supply chain management / Weighting: 8
Quality criterion – Name: Provision of services / Weighting: 45
Quality criterion – Name: Previous Experience / Weighting: 10
Quality criterion – Name: Key personnel and collaborative working / Weighting: 20
Quality criterion – Name: Performance Management / Weighting: 7
Quality criterion – Name: Sustainability and community benefits / Weighting: 10
Quality criterion – Name: Fair working practices / Weighting: Mandatory Response
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Optional 12-month extension in addition to the above.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Quantity Surveying and Project Management Services

Lot No: 5

II.2.2)Additional CPV code(s)

71324000

II.2.3)Place of performance

NUTS code: UKM50

II.2.4)Description of the procurement:

This lot is for the provision of quantity surveying and project management services for the alteration and refurbishment of existing properties and the construction of new build properties within the Aberdeenshire property portfolio.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Performance management / Weighting: 7
Quality criterion – Name: Provision of services / Weighting: 45
Quality criterion – Name: Previous experience / Weighting: 10
Quality criterion – Name: Key personnel and collaborative working / Weighting: 20
Quality criterion – Name: Supply chain management / Weighting: 10
Quality criterion – Name: Fair working practices / Weighting: Mandatory Response
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Optional 12-month extension in addition the to above.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Structural and Civil Engineering and Associated Services

Lot No: 6

II.2.2)Additional CPV code(s)

71312000

II.2.3)Place of performance

NUTS code: UKM50

II.2.4)Description of the procurement:

This lot is for the provision of structural and civil engineering and associated services for the alteration and refurbishment of existing properties, and new build properties within the Aberdeenshire property portfolio.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Sustainability and community / Weighting: 10
Quality criterion – Name: Provision of services / Weighting: 45
Quality criterion – Name: Previous experience / Weighting: 10
Quality criterion – Name: Key personnel and collaborative working / Weighting: 20
Quality criterion – Name: Supply chain management / Weighting: 8
Quality criterion – Name: Performance management / Weighting: 7
Quality criterion – Name: Fair working practices / Weighting: Mandatory Response
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Optional 12-month extension in addition to the above.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Landscape Architecture, Ecology and Biodiversity

Lot No: 7

II.2.2)Additional CPV code(s)

71420000

II.2.3)Place of performance

NUTS code: UKM50

II.2.4)Description of the procurement:

This lot is for the provision of landscape architecture, ecology and biodiversity, and associated services for the alteration and refurbishment of existing properties and the construction of new build properties within the Aberdeenshire property portfolio.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Provision of services / Weighting: 45
Quality criterion – Name: Previous experience / Weighting: 10
Quality criterion – Name: Key personnel and collaborative working / Weighting: 20
Quality criterion – Name: Supply chain management / Weighting: 8
Quality criterion – Name: Performance management / Weighting: 7
Quality criterion – Name: Sustainability and community benefits / Weighting: 10
Quality criterion – Name: Fair working practices / Weighting: Mandatory Response
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Optional 12-month extension in addition to the above.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As per tender docs.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

The authority will use an independent credit scoring organisation namely Creditsafe, to conduct appropriate financial probity checks. An unsatisfactory report may result in further detailed financial checks.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

As per tender docs.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As per the KPIs outlined within the tender docs.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 28
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 061-141543

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/03/2020
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 16/03/2020
Local time: 11:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Retender estimated to be late 2023.

VI.2)Information about electronic workflows

VI.3)Additional information:

This notice is being placed on behalf of Aberdeenshire Council. Any resultant framework agreement will be available, with the agreement of the Council, for use by other Scottish contracting authorities, or its agents. These include, but are not limited to, the Scottish Ministers (including Agencies), Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross- border public authorities within the meaning of section 88(5) of the Scotland Act 1998, the Scotland Office, the Scottish Parliamentary Corporate Body, councils constituted under Section 2 of the Local Government etc. (Scotland) Act 1994, Scottish Fire and Rescue Service, the Scottish Police Authority, Scottish health boards or special health boards, all NHS Scotland, The Integrated Joint Boards established further to the Public Bodies (Joint Working) Act 2014, bodies registered as social landlords under the Housing (Scotland) Act 2001, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by one or more of the foregoing, bodies subject to management supervision by one or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the foregoing.

Information about Scottish Public Bodies is available at:

http://www.scotland.gov.uk/Topics/Government/public-bodies/about

It is expected that whilst this framework is available to all bodies names above, in particular it will be utilised by Aberdeen City and Highland Councils in addition to Aberdeenshire Council

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=614852.

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

As per tender docs

(SC Ref:614852)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Aberdeen Sherrif Court
Town: Aberdeen
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/02/2020