Construction Management of Built Environment

Construction Management of Built Environment

Hampshire County Council (the Council) is responsible for the design, construction management and maintenance of a comprehensive suite of Built Environment assets, such as highways, buildings and other property.

UK-Winchester: Architectural, construction, engineering and inspection services

2013/S 104-178772

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire County Council
Three Minsters House, 76 High Street
Contact point(s): Procurement Support
SO23 8UL Winchester
UNITED KINGDOM
Telephone: +44 1962832453
E-mail: procurement.support@hants.gov.uk
Fax: +44 1962841326

Internet address(es):

General address of the contracting authority: http://www.hants.gov.uk/

Electronic access to information: https://in-tendhost.co.uk/hampshire/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/hampshire/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Environment
Housing and community amenities
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

as defined in section VI.3 of this Contract Notice
as defined in section VI.3
as defined in section VI.3
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Strategic Partner Contract(s) for the provision of Professional Services for the Built Environment.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Principally Hampshire and surrounding areas, but within any of the geographical areas identified in section VI.3 of this notice.
NUTS code UKJ,UKK,UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Hampshire County Council (the Council) is responsible for the design, construction management and maintenance of a comprehensive suite of Built Environment assets, such as highways, buildings and other property. The Council has a requirement for the provision of multi-disciplinary professional services necessary for the successful delivery of major capital programmes and projects across Hampshire.
Additionally, the Council has been successful in developing a number of strategic joint working arrangements with other public sector organisations across Hampshire and surrounding areas for the delivery of similar capital projects and programmes of works. In addition, the Council runs and manages a portfolio of regional and sub-regional Framework Arrangements for construction works and services.
The Council is procuring three Strategic Partner Contracts which will support the exisiting resources and provide additional resource for the delivery of professional services as detailed in the lots description of this Contract Notice, additionally the selected Partners will play an important role in a Strategic Alliance with the Council.
The objectives of the Strategic Partner Contracts and the Strategic Alliance Protocol are as follows:
– To provide professional services;
– To share knowledge and experience and bring expertise into the relevant business areas to inform best practice;
– To develop the Strategic Alliance in line with Hampshire County Council’s ambitions;
– To build longer term relationships and understanding with providers, for planning and supplying required resources and skills;
– To maximize benefit generation, including efficiencies / value for money (through reduced procurement and efficiencies);
– To create ease of management and use.
To achieve the objectives of the Contract, the Council is looking for providers willing to embrace a Strategic Alliance Protocol and Integrated Approach to the delivery of the required services across all three lots.
Providers will be expected to adopt the Council’s ethos and culture when delivering projects and programme of works. Such ethos and culture are centered around:
– Delivery of projects and programme of works to support the delivery of front-line services to the highest standards;
– High quality of services and end-product;
– Time and cost predictability;
– Management of multiple stakeholders;
– Management of multiple projects and programme of works;
– Customer focus and ensured satisfaction;
– Political sensitivity;
– Adoption of best practices such as the Government Construction Strategy;
– Adoption of policies and procedures;
– Secure efficiencies;
– Continuous improvement.
Further details are available in the PQQ Documentation.
The Council wishes to invite expressions of interest from organisations and / or consortia who have demonstrable experience in the delivery of these services.
For business, risk and operational purposes Hampshire County Council has a requirement for two or more strategic partners providing the services outlined in the project brief. Accordingly the requirements have been split into 3 lots. Bidders are permitted to submit a PQQ for one or more of the lots however bidders must complete and submit a separate PQQ for each of the lots in order to formally express an interest in each lot. Bidders are advised that they may submit a PQQ, and if successful in being shortlisted for a particular lot, submit a tender response for each of the lots. However, bidders are advised that due to the nature of the services covered by lot 2, the need for independence of cost and project management, and a requirement to have diversity across the lots, a distinct provider will be required for that lot. For clarity, an organisation / consortia can be awarded lots one and three subject to them having submitted the most economically advantageous tender for each lot, however an organisation / consortia / member of the same group of companies cannot be awarded lots one and two or lots two and three.
Furthermore, in order to preserve this requirement, bidders successful in being awarded lot one and / or lot three will not be permitted to be members of the same group of companies or form part of the consortia (including supply chain arrangements) for lot two. Similarly, the bidder successful in being awarded lot two will not be permitted to be members of the same group of companies or form part of the consortia (including supply chain arrangements) for lot one or lot three.
Further information is available in the PQQ Documentation.
The award criteria being used for this procurement will be 70 / 30, quality / cost. Further details, including the sub criteria, will be made available in the Invitation to Tender documents.
II.1.6)Common procurement vocabulary (CPV)

71000000, 71200000, 71300000, 71400000, 71500000, 71600000, 79400000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The estimated maximum contract value for the provision of the Strategic Partner Services across all lots over the maximum contract term of 8 years is 120,000,000 GBP. The Contract will be for an initial four year term, with the option to extend for a further two additional service periods of two years each, with a maximum contract term of 8 years. Additional scope has been provided for in the contract value to allow for potential future contract expansion brought about by increased requirements for the Council and / or for increased requirements though joint / shared services arrangements.
Estimated value excluding VAT:
Range: between 16 600 000 and 120 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 96 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Multi-disciplinary design, property maintenance and repairs services

1)Short description

Services required to meet the objectives of the Strategic Alliance Protocol and provision of the following primary and secondary services:
Primary services: architectural design; interior design and space planning; landscape architecture; structural engineering; mechanical and electrical engineering inc BREEAM, renewable energy, sustainability; BIM modelling; Soft-landings; CDM services and H&S advice.
Secondary services: building surveying; land surveying; heritage, historic buildings, conservation architecture; fire engineering; noise and vibration assessment including building acoustics; Construction Contract Management including acting as Employer’s Agent, administration and quality control; management of soft FM; management of hard FM.
It is a requirement of this contract that the appointed Strategic Partner must be able to provide all strategic, primary and secondary services either via in house or sub-consultant arrangements.
2)Common procurement vocabulary (CPV)

71000000, 71200000, 71300000, 71400000, 71500000, 71600000

3)Quantity or scope

The estimated value of lot one over the maximum 8 year contract term may range between 8,000,000 GBP and 60,000,000 GBP.
Estimated value excluding VAT:
Range: between 8 000 000 and 60 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

It is requirement of this procurement process that the organisation awarded lot two must not be the same organisation awarded either lot one or lot three. This restriction also applies to consortia and supply chain members and members of the same group of companies.
Lot No: 2 Lot title: Multi-disciplinary project, programme and cost management services

1)Short description

Services required to meet the objectives of the Strategic Alliance Protocol and provision of the following primary and secondary services:
Primary services: framework management; supply chain management; programme management; project management; planning (programming); cost management and quantity surveying including: commercial and cost management , building economics, benchmarking, cost / time benefit analysis / value management and value engineering, pre-contract and post contract cost planning and financial control, whole-life costing, procurement advice and tendering; contract advice and drafting of contracts.
Secondary services: technical and data management.
It is a requirement of this contract that the appointed Strategic Partner must be able to provide all strategic, primary and secondary services either via in house or sub-consultant arrangements.
2)Common procurement vocabulary (CPV)

71000000, 71500000, 71600000, 79400000

3)Quantity or scope

The estimated value of lot two over the maximum 8 year contract term may range between 2,600,000 GBP and 22,500,000 GBP.
Estimated value excluding VAT:
Range: between 2 600 000 and 22 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

It is requirement of this procurement process that the organisation awarded lot two must not be the same organisation awarded either lot one or lot three. This restriction also applies to consortia and supply chain members and members of the same group of companies.
Lot No: 3 Lot title: Mulit-disciplinary highways and transportation development and management services

1)Short description

Services required to meet the objectives of the Strategic Alliance Protocol and provision of the following primary and secondary services:
Primary services: transport assessment/ modelling; transport planning; public transportation planning; highway and structure design; highway maintenance and management; highways structure asset management; safety audit; traffic management; safety engineering; waste disposal infrastructure development; development of infrastructure design (including drainage, hydrology, and hydraulic engineering including sustainable urban drainage systems (SUDS), flood risk assessment); flood and water management; CDM duties; construction contract management; archaeology; environmental impact assessments; ecology and biodiversities surveys (i.e. bats etc); land management planning; arboriculture advice and assessment.
Secondary services: coastal/ maritime engineering; canal maintenance/ engineering; geotechnical assessment; desktop surveys; management of soil investigation including testing/ slope stability inspections; closed landfill management; waste and Resource management research; waste and resource management communications and consultations.
It is a requirement of this contract that the appointed Strategic Partner must be able to provide all strategic, primary and secondary services either via in house or sub-consultant arrangements.
2)Common procurement vocabulary (CPV)

71000000, 71200000, 71300000, 71400000, 71500000, 71600000, 79400000

3)Quantity or scope

The estimated value of lot two over the maximum 8 year contract term may range between 6,000,000 GBP and 37,500,000 GBP.
Estimated value excluding VAT:
Range: between 6 000 000 and 37 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

It is requirement of this procurement process that the organisation awarded lot two must not be the same organisation awarded either lot one or lot three. This restriction also applies to consortia and supply chain members and members of the same group of companies.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds, warranties and other forms of appropriate security. Further details will be in the tender documents, if relevant.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As defined in the Tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form will be required. In the case of organisations applying as a consortia or joint venture, full details for each member is required. It will be necessary for each member to sign an undertaking that they shall be jointly and severally liable, or to require a single provider to take primary liability, for the performance of the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Service providers should note that the winning bidders will be required to enter into and actively participate in a Strategic Alliance Protocol between the other successful bidders and the Council. Further details are available in the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 43 to 51 of Directive 2004/18/EC as amended by S.I. 2007/2157, 2009/2992, 2011/1441 and Regulation 23 of the Public Contracts Regulations 2006 as amended by “The Public Contracts (Amendment) Regulations 2009, and as set out in the Pre Qualification Questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 43 to 51 of Directive 2004/18/EC as amended by S.I. 2007/2157, 2009/2992, 2011/1441; and Regulation 24 of the Public Contracts Regulations 2006 as amended by The Public Contracts (Amendment) Regulations 2009, and as set out in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required: Organisations are advised that the following minimum insurance levels are required:
Employer’s Liability 10 million GBP;
Public Liability 10 million GBP;
Professional Indemnity 5 million GBP.
To support the financial assessment the Council will obtain a financial appraisal report from N2Check. The report provides the Council with an overall Risk Score which will be used to assess the applicants financial standing. If this information is not available
from N2Check, a risk score will be calculated as per the model detailed in the Pre-Qualification Questionnaire.
The risk score obtained for your organisation will be assessed against the criteria as detailed below:
Score of between 0 and 39 – fail.
Score of 40 and over – pass.
Further details are contained in the Pre-Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 43 to 51 of Directive 2004/18/EC as amended by S.I. 2007/2157, 2009/2992, 2011/1441; and Regulation 25 of the Public Contracts Regulations 2006 as amended by The Public Contracts (Amendment) Regulations 2009, and as set out in the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 18
Objective criteria for choosing the limited number of candidates: A maximum of 6 organisations will be shortlisted for each of the three lots based on the following objective criteria:Organistion details, for information; Financial information, pass / fail; Insurance, pass / fail; Equalities, pass/ fail; Health and Safety, pass/ fail; Professional and Business Standing, pass / fail; Business Activities, 10 %; Quality Assurance, 5 %; Environment / Sustainability, 5 %; Relevant Professional Experience, 30 %; Case Studies, 45 %; References, 5 %. Submissions scored at less than 50 % of the total marks will not be shortlisted to proceed to the Invitation to Tender stage.For clarity, no more than 6 tenderers per lot will be issued with the ITT documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

F07119
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 211-347681 of 1.11.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.7.2013 – 14:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

1.7.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Expressions of Interest must be by way of completion and return of a Pre-qualification Questionnaire via the Council’s etendering system “In-tend”, by the date and time specified in IV.3.4. Tenderers are required to register their company details on the In-tend system. No charge is made for registration or access to this system. Full details and user guides on how to register and operate the system are available via the link https://in-tendhost.co.uk/hampshire/

Once in the web site, click on ‘current tenders’ and then on ‘new tender details’ for this project in order to access further information. If you wish to access the PQQ documents and / or express an interest please click on ‘express interest’ and if you have not previously done so, register your company. The registration process requires the provision of one or more e-mail addresses, this should be for the person who will deal with the tender, notifications regarding the project, including the release of the tender documents will be automatically sent to this e-mail address, therefore please ensure the email account registered on this system is regularly monitored. You may register more than one user per organisation against your account and / or use a shared email account.
Under the provisions of the Strategic Partner Contracts services may be delivered to the following named authorities including : –
Hampshire County Council; Surrey County Council; West Sussex County Council; East Sussex County Council; Dorset Councy Council; Devon County Council; Borough of Poole Council; Bournemouth Borough Council; Bracknell Forest Borough Council; Brighton & Hove City Council; Isle of Wight Council;Portsmouth City Council; Reading Borough Council; Slough Borough Council; Southampton City Council; Swindon Borough Council; The Royal Borough of Windsor and Maidenhead Council; West Berkshire Council; Wokingham Borough Council; Basingstoke & Deane Borough Council; Eastleigh Borough Council; Fareham Borough Council; Gosport Borough Council; Hart District Council; Havant Borough Council; East Hants District Council; New Forest District Council; Rushmoor Borough Council; Test Valley Borough Council; Winchester City Council; Elmbridge Borough Council; Epsom and Ewell Borough Council; Guildford Borough Council; Mole Valley District Council; Reigate and Banstead Borough Council; Runnymede Borough Council; Spelthorne Borough Council; Surrey Heath Borough Council; Tandridge District Council; Waverley Borough Council; Woking Borough Council; Chichester District Council; London Borough of Haringey; Wealden District Council.
Police and Crime Commissioner of Hampshire; Hampshire Fire & Rescue Service; Police and Crime Commissioner of Surrey; Isle of Wight Fire & Rescue Service.
Or the above associated with local authorities trading company arrangements or any subsequent incarnation of any of the above.
Further infomation can be found at :
http://www.hants.gov.uk/

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

http://www.ukfiredirectory.com/fire_services.asp

http://www.online.police.uk/forces.htm

Services may be provided to subsidiaries of the above, including public sector trading companies, and also other organisations that wish to participate in strategic joint working arrangements with Hampshire County Council, and other organisations associated with the procurement and management of regional and sub-regional frameworks. Services may be provided to schools and further education establishments within the geographical areas of these arrangements. Schools include all academies, faith, voluntary aided or controlled, maintained and ‘free’ schools, including those schools which may convert to academy status either during the procurement process or during the term of the contract(s) including those that currently exist and their successors. Academies within Hampshire known at the time of publishing include:
Havant Academy, The Priory Primary Academy Trust, The Arnewood School, Wildern School, Ringwood Academy, Thornden Academy, Mountbatten School, The Petersfield School, Bohunt School, The Burgate Academy, Fernhill Secondary, Priestlands School, The Romsey Academy, Hounsdown Academy, Cowplain Community School, Sun Hill Infant, Noadswood Academy, Bransgore CofE Primary, St Anthony’s Primary, St.Joseph’s Academy, Amery Hill School Academy Trust, Bay House School, Cams Hill School, Everest Community Academy, Oaklands Catholic School and Sixth Form College, Perins Academy, Testwood Sports College, Dove House School, Hook with Warsash CofE Academy, St Columbia CofE Primary Academy, Bridgemary School, The Costello School, Eggars School, Hardley School and Sixth Form College, Robert May’s School, Winton School, Wyvern Technology College.
Schools and Further Education establishment information can be found at :
http://www.schoolswebdirectory.co.uk/

http://schoolsfinder.direct.gov.uk/schoolsfinder

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:29.5.2013