Construction Project Management Framework for Imperial College

London: construction project management services

4th generation framework agreements.

2011/S 252-411766

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Imperial College London
Exhibition Road
For the attention of: Andy Hitchman
SW7 2AZ London
UNITED KINGDOM
Telephone: +44 2075948646
E-mail: tenders@imperial.ac.uk
Fax: +44 2075948720

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Imperial College London is not a body governed by public law under current definitions and follows EU procurement regulations on a non-mandatory basis
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

4th generation framework agreements.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: All Imperial College London campuses, based mainly across Central West London.
NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 4
Duration of the framework agreement

Duration in years: 8
Justification for a framework agreement, the duration of which exceeds four years: Imperial College London, based primarily in West London, is the UKs foremost teaching and research university, in the fields of aeronautics, chemical engineering, mechanical engineering, electrical engineering, biochemistry, physics, mathematics, pure chemistry, medicine and computing.
The Imperial College estate is accordingly highly specialized with a significant focus on bespoke facilities including laboratories, that support the research environments.
The College has successfully engaged in frameworks, since 1998 and remains very committed to the Latham and Egan ethos of true collaborative partnering, continuous improvement and best practice. The current consultant and contractor frameworks will expire in October 2012 and will be renewed via OJEU restricted procedure throughout late 2011 and 2012.
The College seeks to engage with a mix of small, medium and large contractors and consultants, in a non exclusive framework, to assist in delivering some 200 000 000 GBP to 300 000 000 GBP of construction projects over the period 2012 to 2016, in lots and value bands as listed below.
Framework agreements are to be set up for the following disciplines: project managers, costs managers, architects, structural engineers, M&E services engineers, CDM coordinators, approved inspectors, general building contractors, and M&E contractors.
The framework will be established to run for an initial 4 year period with an option to extend for a further period of up to 4 years. The option to extend the framework agreement beyond 4 years will be determined separately for each individual lot. Successful contractors and consultants will be expected to support Imperial College London in developing collaborative initiatives through this framework. This will include a focus on key strategic objectives including:
Driving efficiencies through the entire supply chain.
Waste reduction.
Developing and implementing specialised design standards for different types of academic and laboratory environments.
Developing and implementing building life cycle cost models and life cycle carbon tools for academic buildings.
Developing and implementing building element and services component standardisation to improve the performance of buildings in terms of reduced energy, maintenance and replacement costs.
Developing and implementing better quality, defect free construction through use of Building Information Modelling.
The College is committed to a long term programme of reducing carbon emissions by 34 % by 2020 based on the levels of 2008/2009.
In addition, contractors may be required to support Imperial College London with the delivery of long term strategic programmes of regeneration work and also incur significant set up costs for providing certain elements of the work within various subregional areas. The benefits of such initiatives and investment for both operators and contracting authorities will only be realised over the longer term. Feedback from consultation with the construction industry has also supported the view that a term significantly longer than 4 years would be needed in order to realise a beneficial return on investment.

II.1.5)Short description of the contract or purchase(s)

The capital projects and planning section delivers a wide mix of refurbishment and new build projects, approximately 40 number per year of a construction value of circa 60 000 000 GBP.
A typical mix of projects a year would be some:
1) 30 number projects in the range 100 000 GBP to 1 000 000 GBP (aggregating to approx 15 000 000 GBP pa)
2) 10 number projects in the range 1 000 000 GBP to 5 000 000 GBP (aggregating to approx 25 000 000 GBP pa)
3) 2 number projects in the range 5 000 000 GBP to 15 000 000 GBP (aggregating to approx 20 000 000 GBP pa)
Many of these projects are programme driven with a requirement to resource small, medium and large projects quickly to suit the academic timetable.
The College’s preferred procurement method is detailed design RIBA E plus, to strict engineering standards, followed by mini tender to selected contractors. Upon appointment the architect and structural engineer is novated to the contractor, but not the mechanical and electrical services engineer. Post contract, the contractor assumes full responsibility for the design and associated risks.
II.1.6)Common procurement vocabulary (CPV)

71541000, 71324000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Framework agreements are sought for each discipline set out in the various Lots.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 96 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Project managers

1)Short description

Construction project managers are required to manage the refurbishment of laboratories and teaching facilities in occupied buildings, whilst still supporting adjacent critical research activities. Projects vary in the range 1 000 000 GBP to 15 000 000 GBP and are generally delivered around the restraints of the academic timetable. Experience in delivery of projects in scientific research establishments is of paramount importance.
2)Common procurement vocabulary (CPV)

71541000

3)Quantity or scope

Up to 4 Companies are sought under this framework agreement, for work on projects ranging in value between 1 000 000 GBP and 15 000 000 GBP.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 96 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Project managers – small projects

1)Short description

Construction project managers are required to manage the refurbishment of laboratories and teaching facilities in occupied buildings, whilst still supporting adjacent critical research activities. Projects vary in the range 100 000 GBP to 3 000 000 GBP and are generally delivered around the restraints of the academic timetable. Experience in delivery of projects in scientific research establishments is of paramount importance.
2)Common procurement vocabulary (CPV)

71541000

3)Quantity or scope

Up to 3 Companies are sought under this framework agreement, for work on projects ranging in value between 100 000 GBP and 3 000 000 GBP.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 90 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Cost managers

1)Short description

Cost managers are required to manage the refurbishment of laboratories and teaching facilities in occupied buildings, whilst still supporting adjacent critical research activities. Projects vary in the range 1 000 000 GBP to 15 000 000 GBP and are generally delivered around the restraints of the academic timetable. Experience in delivery of projects in scientific research establishments is of paramount importance.
2)Common procurement vocabulary (CPV)

71324000

3)Quantity or scope

Up to 4 Companies are sought under this framework agreement, for work on projects ranging in value between 1 000 000 GBP and 15 000 000 GBP.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 90 (from the award of the contract)
5)Additional information about lots
Lot No: 4 Lot title: Cost managers – small projects

1)Short description

Cost managers are required to manage the refurbishment of laboratories and teaching facilities in occupied buildings, whilst still supporting adjacent critical research activities. Projects vary in the range 100 000 GBP to 3 000 000 GBP and are generally delivered around the restraints of the academic timetable. Experience in delivery of projects in scientific research establishments is of paramount importance.
2)Common procurement vocabulary (CPV)

71324000

3)Quantity or scope

Up to 3 Companies are sought under this Framework Agreement, for work on projects ranging in value between 100 000 GBP and 3 000 000 GBP.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 90 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

To be agreed.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be agreed.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Severable Liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualification questionnaire. Please note that Appendix 1 of the pre-qualification questionnaire must be completed and returned otherwise the application will not be considered.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 8
Objective criteria for choosing the limited number of candidates: To be set out in the pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

4th Generation Frameworks – PM & QS
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.2.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

17.2.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

26.3.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Place:

To be agreed.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:30.12.2011