Construction Repairs and Maintenance for Amenity Greenspace

Construction Repairs and Maintenance for Amenity Greenspace

1 Day Works. 2 Fabrication. 3 Vegetation Control. 4 Fencing, Furniture and Sports Equipment.

United Kingdom-Perth: Planting and maintenance services of green areas

2013/S 156-272647

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Perth and Kinross Council
Pullar House, 35 Kinnoull Street
Contact point(s): The Environment Service
For the attention of: The Executive Director
PH1 5GD Perth
UNITED KINGDOM
Telephone: +44 1738475000
Fax: +44 1738475410

Internet address(es):

General address of the contracting authority: http://www.pkc.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00372

Further information can be obtained from: Perth and Kinross Council
Pullar House, 35 Kinnoull Street
Contact point(s): The Environment Service
For the attention of: Lesley Ann Cassidy
PH1 5GD Perth
UNITED KINGDOM
Telephone: +44 1738475000
E-mail: GMContracts@pkc.gov.uk
Fax: +44 1738475410
Internet address: http://www.pkc.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Perth and Kinross Council
Pullar House, 35 Kinnoull Street
Contact point(s): The Environment Service
For the attention of: Lesley Ann Cassidy
PH1 5GD Perth
UNITED KINGDOM
Telephone: +44 1738475000
E-mail: GMContracts@pkc.gov.uk
Fax: +44 1738475410
Internet address: http://www.pkc.gov.uk

Tenders or requests to participate must be sent to: Perth and Kinross Council
Pullar House, 35 Kinnoull Street
Contact point(s): The Environment Service
For the attention of: The Executive Director
PH1 5GD Perth
UNITED KINGDOM
Telephone: +44 1738475000
Fax: +44 1738475410
Internet address: http://www.pkc.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Environment
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Construction, Repairs and Maintenance for Amenity Greenspace
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Perth and Kinross
NUTS code UKM27

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10
Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)

The requirement here is for the supply of a framework agreement that is broken into lots. It is anticipated that there will be multiple contractors awarded to each of the lots. The lots are as follows:
Lot No. Subject
1 Day Works
2 Fabrication
3 Vegetation Control
4 Fencing, Furniture and Sports Equipment
5 Scrub and Emergency Tree Works
6 Cemetery Works
7 Construction
8 Arboricultural Works
Contractors can price as many lots as they wish and can submit dayworks rates only. The works can be in parks, burial grounds, any amenity open space, countryside areas and paths and roadside verges. Even when bidding for a lot it is acceptable not to price every item.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=274392

II.1.6)Common procurement vocabulary (CPV)

77310000, 77313000, 77314000, 77314100, 77315000, 77312000, 77312100, 45255400, 45262680, 45233161, 50800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 900 000 and 1 800 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Dayworks

1)Short description

provision of rates for labour and machinery.
2)Common procurement vocabulary (CPV)

45112700, 77314000

3)Quantity or scope

Perth and Kinross Council area
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Works shall be issued from this lot on an ad hoc basis that are not already covered in the other lots.
Lot No: 2 Lot title: Fabrication

1)Short description

Ad hoc works requiring welding or fabrication, may include fencing repair or manufacture.
2)Common procurement vocabulary (CPV)

45255400, 45262680

3)Quantity or scope

For entire Perth and Kinross Council Area
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

No guaranteed spend
Lot No: 3 Lot title: Vegetation control

1)Short description

Weedkilling by chemical, mechanical and manual methods.
2)Common procurement vocabulary (CPV)

77312100, 77312000

3)Quantity or scope

Entire PKC area. There is a requirement to carry out street weedkilling in the summer months within six week period. There is also requirements for ad hoc works as requested.
Estimated value excluding VAT:
Range: between 25 000 and 40 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Contractors may submit an hourly rate for ad hoc requirements without committing to street weedkilling.
Lot No: 4 Lot title: Fencing, Furniture and Sports Equipment

1)Short description

Supply and installation of fencing, furniture and sports equipment.
2)Common procurement vocabulary (CPV)

45342000, 37400000

3)Quantity or scope

Throughout the entire Perth and Kinross Council Area
Estimated value excluding VAT:
Range: between 10 000 and 20 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

No guaranteed spend
Lot No: 5 Lot title: Tree and Scrub

1)Short description

Roadside works for clearing trees and scrub. There is a requirement to adequately sign and guard the works in accordance with Chapter 8 requirements. Any contractor who meets the minimum NPTC requirements shall be required to gain accreditation for this prior to commencement of works.
2)Common procurement vocabulary (CPV)

77211400, 77211500, 77340000, 77341000

3)Quantity or scope

Works to be carried out in the entire Perth and Kinross Council Area.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

For planned scrub works there will be a principal contractor. Emergency and ad hoc works can be issued to any contractors on the list.
Lot No: 6 Lot title: Cemetery Works

1)Short description

Installation of headstone foundations, installation of concrete plinths, headstone stabilisation and lair levelling.
2)Common procurement vocabulary (CPV)

45215400, 98371110

3)Quantity or scope

All burial grounds in the Perth and Kinross Council area.
Estimated value excluding VAT:
Range: between 45 000 and 55 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

A single supplier shall be selected for these works.
Lot No: 7 Lot title: Construction

1)Short description

Path works, including repair and installation, drainage stonework and walls, installation of signage and culvert works.
2)Common procurement vocabulary (CPV)

45233161, 34928470, 45112700, 45112710

3)Quantity or scope

Can be throughout the Perth and Kinross areas and can include works on private land.
Estimated value excluding VAT:
Range: between 80 000 and 120 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Arboricultural Works

1)Short description

Maintenance of trees for all Parks and Open Spaces throughout Perth and Kinross as programmed by officers
2)Common procurement vocabulary (CPV)

77211400, 77211500, 77340000, 77341000

3)Quantity or scope

All parks and open spaces to be managed
Estimated value excluding VAT:
Range: between 80 000 and 105 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

A single supplier shall be selected for these works.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(4) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(5) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(6) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
Minimum level(s) of standards possibly required:
1 Day Works Minimum of 2 years experience as an organisation.
2 Fabrication Minimum of 2 years experience in welding and fabrication.
3 Vegetation Control PA1 & PA6A PA2 for mechanical methods
4 Fencing, Furniture and Sports Equipment None
5 Tree and Scrub A minimum of two staff to be qualified
For roadside scrub to NPTC CS30,31,32,40
For fallen trees on roads to NPTC CS30, 31,32,33,40
For item Dangerous trees or hanging limbs to NPTC CS30,
31,32,33,38,40, 41, 47, 48.
6 Cemetery Works NAMM, BRAMM registered or equivalent
7 Construction Minimum of 2 years experience in similar works for all staff.
8 Arboriculture Works All persons employed shall possess
minimum of NPTC Units – CS30 TO CS37 inclusive.
At least 2 persons employed must also have NPTC Units CS38 TO CS41.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CG/POS/FC2014-17
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.9.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

4.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

4.11.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2017 -19 depending on extensions
VI.2)Information about European Union funds
VI.3)Additional information

Please ensure that you provide copies of all certificates to demonstrate that you meet the minimum requirements for each lot. If you do not have the relevant insurances you can provide a statement with a committment to obtain the relevant insurances if you are awarded the contract.
We consider that TUPE applies to Lot 8 Arboricultural Works
(SC Ref:274392)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

9.8.2013