Construction Work Derby

Construction Work Derby

Provision of Construction Services In relation to the Refurbishment of Marble Hall.

United Kingdom-Derby: Construction work

2014/S 011-014375

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derby City Council
Procurement, The Council House, Corporation Street
For the attention of: Steve Cooper
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1159470997
E-mail: steven.cooper@turntown.co.uk

Internet address(es):

General address of the contracting authority: http://www.derby.gov.uk

Address of the buyer profile: https://www.eastmidstenders.org

Further information can be obtained from: Turner & Townsend Project Management Limited
7th Floor Pearl House Friar Lane
For the attention of: Steven Cooper
NG1 6BT Nottingham
UNITED KINGDOM
Telephone: +44 1159470997
E-mail: steven.cooper@turnertown.co.uk
Internet address: www.sourcederbyshire.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Turner & Townsend Project Management Limited
7th Floor Pearl House Friar Lane
For the attention of: Steven Cooper
NG1 1AJ Nottingham
UNITED KINGDOM
Telephone: +44 1159470997
Internet address: www.eastmidstenders.org

Tenders or requests to participate must be sent to: Derby City Council
Council House, Corporation Street
Contact point(s): Business Support
For the attention of: Tender Receipt Officer
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332643294
Internet address: www.eastmidstenders.org

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Construction Services In relation to the Refurbishment of Marble Hall.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
Main site or location of works, place of delivery or of performance: Derby.
NUTS code UKF11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Derby City Council wishes to procure a contractor for the design and construct services in relation to the refurbishment and redevelopment of Marble Hall, Nightingale Road, Osmaston, Derby.
Rolls Royce occupied the site on Nightingale Road, Osmaston from 1907 to 2011. The Marble Hall building was constructed as offices in 1912 and extended to include the Marble Hall in the 1930s. Although some remodelling has taken place, many original features remain including a staircase from 1912, the 1930s wood panelled Board Room, and the Marble Hall itself, with its Tuscan style polished limestone columns.
In 2007 Rolls Royce relocated their activities from this site to new sites within Derby, leaving the Nightingale Rd site vacant. In 2011 all buildings on the site were demolished, with the exception of the Marble Hall which was retained, achieving grade II listed building in 2009, pending redevelopment as a Community Facility.
The Marble Hall building will be transferred from Rolls-Royce to the ownership of Derby City Council in early 2014.
The project is supported by funding from the European Regional Development Fund (ERDF) and a contribution from Rolls Royce.
A Design Team has been appointed to RIBA stage E, and a Planning Application submitted in September 2013 for the proposed works has been approved.
The aims of the development are:
Refurbishment and conversion of grade 2 listed building, protecting the historic fabric of the building;
Bring the building back into use as a community facility, with a sustainable economically viable future;
To create a focal point for the community and a visible commencement of the regeneration of Osmaston;
Approx 2,000 sqm Gross Internal Area building;
Building to be fully DDA compliant, including a passenger lift;
Original features to be retained where possible;
The rear of the building to incorporate parking areas and a community garden;
Public realm to set a context for the building;
Requirements for the Internal spaces are flexible dependant upon end users and funding, but likely to be required to be suitable for uses such as small business units, meeting rooms, office space, community café, community room, health care, child care and training facilities;
A high quality, welcoming, reception area and informal gathering space;
Sufficient kitchenette and WC facilities for tenants of the building;
Cleaning stores with sink and running water;
Delivery / loading area.
The successful contractor will be responsible for; the production of RIBA Stage F design compliant with tender documentation, refurbishment and construction works to the Marble Hall building, compliance with planning and listed building consent.
The Contract period is estimated to be 10 months, the contract is estimated to commence 2.6.2014 and construction completed prior to March 2015 to abide by funding conditions.
II.1.6)Common procurement vocabulary (CPV)

45000000, 45213100, 45262690, 71000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Awarded contractor will be responsible for; the production of RIBA Stage F design compliant with tender documentation, refurbishment and reconstruction works to Marble Hall building, compliance with planning and listed building consent.
Works are expected to be between GBP 3 million and GBP 4 million.
Estimated value excluding VAT:
Range: between 3 000 000 and 4 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 2.6.2014. Completion 27.2.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

To be agreed under the final terms of the main contract but it is likely that a performance bond and parent company guarantee will be required
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per contract conditions to be informed as part of the tendering process.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Legal form to be taken by the group of economic operators to whom the contract is to be awarded. Where a consortium or a group of companies submits a bid, such consortia or grouping must nominate a lead organisation to deal with Derby City Council on all matters relating to the contract. The lead organisation will have full responsibility for liabilities and delivery of the contract. Joint and several liability is to be in place between the consortium partners or grouping before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per contract conditions to be informed as part of the tendering process.
Conditions relating to environmental and social requirements of the contracting authority may be included in this contract
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
Details are provided in Section C of the Pre Qualification Questionnaire(PQQ)
Minimum level(s) of standards possibly required: Details of Derby City Councils Minimum Financial Standards are contained in Section C of the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
Information and formalities necessary for evaluating if requirements are met:
Details are provided in the Pre Qualification Questionnaire(PQQ)
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

EASD-9FBE4K (TD0749)
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.2.2014 – 15:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

19.2.2014 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

5.3.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): European Regional Development Fund (ERDF)
VI.3)Additional information

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract.
This tender is being managed electronically. Please go to www.sourcederbyshire.co.uk and look for the contract advert under ‘latest or Live Contracts Opportunities section, select the relevant contract notice. Select the ‘apply online’ link in the bottom right hand corner of the contract notice this will transfer you to the Councils e-tendering system https://www.eastmidstenders.org where you can express interest and obtain the documents, (please note we will only accept expressions of interest through the EastMidsTenders e-tendering system, the deadline for expressions of interest is 15:00 17.2.14).

To access the tender documentation and to be able to submit your response, you must first register your organisation on EastMidsTenders (unless you have done this previously) . On the opportunities portal home page there is an option to ‘Register Free’ link in the top right hand corner of the screen, click this to begin the registration process, which is step by step where you need to enter your details and your own companies details. Further information can be found in the user guide ‘how to do business on the portal’ which can be found in the ‘Help’ section at the top right of the home page.
Once you have received the 2 system generated emails confirming your user name and password you can search for new opportunities from the supplier home page by:
clicking on the ‘Search Latest Opportunities’ button located within the ‘Latest Opportunities’ section. This will then open the Opportunities Search screen.
Organisation: This field allows the organisation you are searching on to be chosen. Click arrow to bring a drop down menu displaying the various organisations. Select ‘Derby City Council’.
Category: Leave this field blank
Contains: Leave this field blank
All Opportunities: Leave this field blank
Once the search has been set up, then click on the search button to return the results. This will then return all the opportunities that are applicable. To view the further details of the opportunity, click the corresponding contract title and click on Login & Register Interest button and login to the EastMidsTenders system to complete the tender process.
The EastMidsTenders system is a very secure site and is simple to use. However, if this is the first time you will be using the system for submitting documents you should read the comprehensive ProContract reference guides which will provide the guidance required by clicking the ‘Help’ icon that is located on the home page on the top right of the EastMidsTenders System.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Derby City Council will incorporate a minimum 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to tenderers of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from the contact details provided in section 1.1 of this notice. If
an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5)provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. [The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

14.1.2014