Construction Work – New Halifax Central Library and Archive Project

Construction Work – New Halifax Central Library and Archive Project

The first element of the project is the regeneration and conservation of Calderdale’s most important heritage building: the Piece Hall, in Halifax. The project will include restoration and conservation work to the unique, Grade 1 listed building, the regeneration of the central courtyard as an attractive and thriving town square, and a new build annexe.

United Kingdom-Halifax: Construction work

2013/S 157-273278

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Borough Council of Calderdale
The Town Hall, Crossley Street
For the attention of: Philip Lowe
HX1 1UJ Halifax
UNITED KINGDOM
Telephone: +44 1422393175
E-mail: philip.lowe@calderdale.gov.uk

Internet address(es):

General address of the contracting authority: http://www.calderdale.gov.uk/

Electronic access to information: http://www.delta-esourcing.com

Electronic submission of tenders and requests to participate: http://www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The Piece Hall Transformation Project and New Halifax Central Library and Archive Project.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Main site or location of works, place of delivery or of performance: Piece Hall and adjacent site
Blackledge
Halifax
NUTS code UKE43

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The contracting Authority intend to procure a main contractor to deliver a contract comprising 2 major elements.
The contracting authority reserves the right to withdraw either or both of the elements from this contract notice. Further details concerning this approach will be available at tender stage
The first element of the project is the regeneration and conservation of Calderdale’s most important heritage building: the Piece Hall, in Halifax. The project will include restoration and conservation work to the unique, Grade 1 listed building, the regeneration of the central courtyard as an attractive and thriving town square, and a new build annexe. It will deliver a modern infrastructure suitable for a 21st Century visitor attraction, a state-of-the-art interpretation and learning centre, and, by 2015, provide accommodation for a range of bespoke retail and commercial businesses. The Piece Hall Transformation Project is funded in part by the Council, and in part by a grant from the Heritage Lottery Fund (HLF).
The second element is a new build central library and archive, to be built on the site of a former church adjacent to the Piece Hall, and encompassing the surviving (and historically significant) church spire. The New Central Library building will be a place to learn, study and meet, a repository for Calderdale’s extensive archive, and will form an important part of Halifax’s civic infrastructure. Associated external works will include the creation of an eastern entrance to the Piece Hall, and improvements to the former Industrial Museum building, also adjacent to the Piece Hall. The New Central Library Project is funded by Calderdale Council.
Together, the two projects will contribute significantly to the cultural and commercial life of Halifax, Calderdale and the wider region.
II.1.6)Common procurement vocabulary (CPV)

45000000, 45100000, 45200000, 45300000, 45400000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

See section II 1.5 above
Estimated value excluding VAT:
Range: between 15 000 000 and 25 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: At this stage the contracting authority intend to procure the Piece Hall.
Transformation Project andthe new Halifax Central Library and archive Project as one contract which will be delivered into the following elements.
Element 1. The Piece Hall Transformation Project
Element 2. The New Halifax Central Library and archive Project
The contracting authority reserves the right to withdraw either or both of the elements from this contract notice. Further details concerning this approach will be available at tender stage.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 18 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Council’s particular requirements will be set out in the Invitation to Tender documentation and may include, inter alia, performance bond(s) and/or parent-company guarantee(s) and/or other forms of security
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be determined. Further details will be set out in the Invitation to Tender documentation
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Council’s particular requirements are to be determined but the Council may require that any contract awarded shall be entered into by a single legal entity on the part of the successful candidate
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended, (implementing Title II, Chapter VII Section 2 of Directive 2004/18/EC), on the basis of information provided in response to a Pre-qualification Questionnaire (PQQ) copies of which are available on [insert details of website] or on request from the Council (see I.1). Completed PQQs must be returned to the Council at the address in Section I.1 before the deadline specified in Section IV.3.4
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See PQQ Documents
Which are available at www.delta-esourcing.com

Access code B2QC66W58V

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See PQQ Documents
Which are available at www.delta-esourcing.com

Access code B2QC66W58V

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: The Council intends to invite between 5 to 8 candidates to tender on the basis of the ranking of candidates at the qualification / PQQ evaluation stage at which the criteria referred to in Part 4 of the Public Contracts Regulations 2006, as amended (implementing articles 45-52 inclusive of Directive 2004/18/EC) will be assessed and marked.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

The Piece Hall Transformation Project and New Halifax Central Library and Archive Project
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

4.10.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.1.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Section II.1.9 : Variant bids may be requested or permitted by the Council within parameters to be set out in the Invitation to Tender documentation
The Council expressly reserves the rights :
(i) not to award any contract as a result of the procurement process commenced by publication of this notice;
(ii) to make whatever changes it may see fit to the content and structure of the tendering competition;
(iii) to award (a) contract(s) in respect of any part(s) of the works covered by this notice;
(iv) without prejudice to the generality of (iii) above, to proceed in the current procurement process with only one of either the Piece Hall Transformation Project or the New Halifax Central Library and Archive Project; and
(v) to award contract(s) in stages.
and in no circumstances will the Council be liable for any costs incurred by candidates
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful.
If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must generally be brought within 30 days of the date on which the claimant became aware of a breach of the rules or ought to have done so. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:12.8.2013