Construction work for water projects London

Construction work for water projects London

The Contracting Authority is seeking to procure project management services for its future construction activities (contracts) on the Park.

United Kingdom-London: Construction work for water projects

2013/S 189-326553

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Legacy Development Corporation
Level 10, 1 Stratford Place
Contact point(s): Legal and Procurement Department
For the attention of: David Walsh
E20 1EJ London
UNITED KINGDOM
Telephone: +44 2032881800
E-mail: davidwalsh@londonlegacy.co.uk

Internet address(es):

General address of the contracting authority: www.queenelizabetholympicpark.co.uk

Address of the buyer profile: www.queenelizabetholympicpark.co.uk

Electronic access to information: www.supply4london.gov.uk

Electronic submission of tenders and requests to participate: www.supply4london.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Regeneration and Development
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Infrastructure programme, project and cost management services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKI12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

Construction work for water projects. Project and design preparation, estimation of costs. Construction project management services. Project management consultancy services. Construction work. Works for complete or part construction and civil engineering work. The Contracting Authority is seeking to procure project management services for its future construction activities (contracts) on the Park.
II.1.6)Common procurement vocabulary (CPV)

45240000, 71242000, 71541000, 72224000, 45000000, 45200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Contracting Authority is inviting offers for the provision of project management services in relation to future capital and infrastructure projects on the Park. The projects may comprise of (but not be limited to) civil works, infrastructure, landscaping, building works, and monitoring of works by 3rd party developers. The range of projects will be vary in size and include capital, infrastructure and maintenance opportunities. The project management services will cover all aspects of the project delivery from inception to completion and would include some or all of the following (please note this is not an exhaustive list):

— programme management and reporting;
— project management and reporting;
— appropriate procedures, processes and controls relating to each project issued;
— cost management;
— planning, schedule and variance management;
— risk management;
— change control;
— design management (of external consultants) including relevant planning obligations;
— contract management and administration;
— construction oversight and co-ordination between the Contractor and the Contracting Authority;
— health, safety and environmental management;
— asset take-over and close-out;
— Quality Management;
— Project Documentation control and archiving;
— support the Contracting Authority in procuring and managing other consultants or statutory bodies (where relevant or required);
— assist the Contracting Authority with stakeholder engagement, communication strategy, and integrated IT provision and systems; and
— ensure project delivery is effected in accordance with the Contracting Authority’s policies, procedures and standards
The successful services provider will then be named Project Manager in the NEC form of construction contracts utilised to appoint a contractor by the Contracting Authority. Full details of the scope and the obligations of each Capital and Infrastructure Contractor will be provided to those providers that are shortlisted to receive the Invitation to Tender (‘the ITT’).

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, collateral warranties, bonds and / or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details are provided in the pre-qualification questionnaire document, copies of which are available from the Supply4London e-Tendering service (details of which can be found at Section VI.3 of this Notice).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groupings of providers to take a particular legal form or to require a single provider to take primary liability or to require that each party undertakes joint and several liability irrespective of the legal form of the contracting entity. Details are provided in the pre-qualification questionnaire (PQQ) documents, copies of which are available from the Supply4London e-Tendering service (details of which can be found at Section VI.3 of this Notice).
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Applicants and Relevant Companies must confirm: (i) that there are no mandatory or discretionary grounds for their exclusion from this procurement process in accordance with Part IV of the Public Contract Regulations 2006 (‘the Regulations’) and (ii) their acceptance and agreement to be bound by the terms of the Mandatory Undertaking (including the Contracting Authority’s confidentiality requirements) as uploaded on the Supply4London portal.
Completed responses to the PQQ must be returned via the Supply4London e-Tendering service (further details of which are available at section VI.3 of this OJEU Notice) before the specified deadline.
Interested organisations can find instructions on how to respond to this Notice and the PQQ, as well as assistance on registering suppliers’ organisations on the eTendering service, or how to download / view procurement documentation through:
1. the eTendering website, www.supply4london.gov.uk; or

2. the use of the www.supply4london.com Helpdesk facility on +44 8452707098; or

3. the use of the Supplier Guides and FAQ’s available from the eTendering service at http://www.supply4london.com/getting-started/supplier-guidances/.

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Bidders will be assessed in accordance with Part V of the Public Contracts Regulations 2006 (‘the Regulations’) which implement Title 2 Chapter 7 Section 2 of the 2004/18/EC Directive on the basis of information provided in response to the pre qualification questionnaire (a copy of which can be obtained from the Supply4London eTendering Service).
Completed responses to pre qualification questionnaires must be returned via the Supply4London e-Tendering service (further details of which are available at section VI.3 of this OJEU Notice) before the deadline for receipt of responses as notified in the pre qualification questionnaire.
Suppliers’ instructions on how to respond to this Notice with the submission of a PQQ, together with assistance on registering suppliers’ organisations on the eTendering service, and downloading / viewing procurement documentation can be found:
1. on the eTendering website, www.supply4london.gov.uk; or

2. through the use of the www.procure4london.com Helpdesk facility on +44 8452707098; or

3. through the use of the Supplier Guides and FAQ’s available from the eTendering service at http://www.supply4london.com/getting-started/supplier-guidances/.

III.2.2) Economic and financial capacity
Economic and financial capacity — means of proof required:
Information and formalities necessary for evaluating if requirements are met:
Evaluation information required from Applicants will be stated in the Pre-Qualification Questionnaire (PQQ), which is available for download from the Supply4London eTendering service.
Minimum Level(s) of standards possibly required:
1) The Contracting Authority will undertake a conformity check of each Applicant’s financial standing. The conformity check will comprise a Dun and Bradstreet Failure Score for each Applicant.
The Contracting Authority will require each Applicant to achieve a minimum Dun and Bradstreet Failure Score of 50 or above, or otherwise satisfy the Contracting Authority as to its financial standing.
Applicants that achieve a Dun and Bradstreet Failure Score of 49 or lower may be contacted by the Contracting Authority to provide further information on their financial standing. The Contracting Authority reserves the right, at its sole discretion, to exclude any such Applicants if not satisfied with the Applicant’s financial standing as a result of either information contained in the Dun and Bradstreet report or the supplied further information.
If information is not available from Dun and Bradstreet for a particular Applicant, the Contracting Authority may undertake alternative checks as appropriate to establish an equivalent measure of that Applicants financial standing.
The Contracting Authority reserves the right to adjust these minimum standards in accordance with the Public Contract Regulations and to reject responses from Applicants and/or Relevant Companies who are unable to meet the above criteria. More details about this can be found within the PQQ documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Evaluation information required from interested organisations will be stated in the PQQ, which can be found on the Supply4London eTendering service.
Minimum Level(s) of standards possibly required:
1) The Contracting Authority will undertake a conformity check of each Applicant’s financial standing. The conformity check will comprise a Dun and Bradstreet Failure Score for each Applicant.
The Contracting Authority will require each Applicant to achieve a minimum Dun and Bradstreet Failure Score of 50 or above, or otherwise satisfy the Contracting Authority as to its financial standing.
Applicants that achieve a Dun and Bradstreet Failure Score of 49 or lower may be contacted by the Contracting Authority to provide further information on their financial standing. The Contracting Authority reserves the right, at its sole discretion, to exclude any such Applicant if not satisfied with the Applicant’s financial standing as a result of either information contained in the Dun and Bradstreet report or the supplied further information.
If information is not available from Dun and Bradstreet for a particular organisation, the Contracting Authority will undertake alternative checks as appropriate to establish an equivalent measure of that organisation’s financial standing.
The Contracting Authority reserves the right to adjust these minimum standards, acting in accordance with the Regulations and reject responses from organisations who are unable to meet the above criteria. More details about this can be found within the PQQ documents. As regards Insurance Requirements please see the PQQ documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: — where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, — where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator
Applicants will be assessed in accordance with Part V of the Regulations on the basis of information provided in response to the pre qualification questionnaire (a copy of which can be obtained from the Supply4London e-Tendering Service). The pre-qualification questionnaire sets out the relevant questions and criteria that Applicants need to respond to and the rules for the assessment of the responses and useful information about the Works. Completed responses to pre qualification questionnaires must be returned via the Supply4London eTendering Service (further details of which are available at section VI.3 of this Notice) before the deadline for receipt of responses as notified in the PQQ documents.
Minimum level(s) of standards possibly required:
Organisations will be required to demonstrate that they will be able to comply with the minimum requirements set out in the Policies and Strategies of the Contracting Authority and as set out in the PQQ, in respect of the organisation’s technical ability to deliver the Contracting Authority’s requirements.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: The criteria (and associated weightings) of each category Applicants are assessed by in the PQQ are outlined in the PQQ documentation (as found on the Supply4London portal).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.10.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

1.11.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

22.11.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Please ensure you follow any instruction provided to you here.
If you experience any technical difficulties please contact the Supply4London Helpdesk by emailing helpdesk@procure4london.com.

The Contracting Authority reserves the right to:
— waive any requirements of this procurement process (to the extent permitted by law),
— request additional information or clarificatory information from Applicants in relation to any aspect of their response,
— disqualify any Applicant that does not submit a compliant response in accordance with the Contracting Authority’s instructions (see also below),
— withdraw any part of or the whole of this procurement process at any time or to re-invite responses on the same or any alternative basis,
— not award the whole of or a part of contract as a result of this procurement process; or,
— make whatever changes it sees fit to the timetable, structure or content of the procurement process for any reason.
Furthermore, the Contracting Authority reserves the right to reject or disqualify an Applicant where:
— their response to the PQQ is submitted late, is completed incorrectly, is incomplete or fails to meet the Contracting Authority’s requirements which have been notified to Applicants,
— the Applicant is unable to satisfy the terms of the Regulations at any stage during the procurement process,
— the Applicant is guilty of serious misrepresentation or fraud in relation to its application and/or any aspect of this procurement process,
— there is a change in identity, control, financial standing or other factor impacting on the procurement process and affecting the Applicant; and/or,
— there is an actual or potential commercial, professional, financial or other conflict of interest arising between the interests of the Contracting Authority and the Applicant.
All Applicants are solely responsible for all their costs and expenses incurred in connection with the preparation and submission of their responses at all stages of the procurement process. Under no circumstances will the Contracting Authority be liable for any costs or expenses borne by or on behalf of the Applicant.
Variant bids will not be permissible as part of this procurement process. Clarifications and queries in respect of this PQQ must be submitted in writing and via the Supply4London eTendering Service only. Direct emails, telephone calls or correspondence with the Contracting Authority will not be permitted during the procurement of this opportunity GO Reference: GO-2013926-PRO-5153316.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

London Legacy Development Corporation
Level 10, 1 Stratford Place
E20 1EJ London
UNITED KINGDOM
E-mail: davidwalsh@londonlegacy.co.uk
Telephone: +44 2032881800

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will notify all candidate operators of the pre-selection results (where available i.e. not if the Open procedure is used) prior to issuing the Invitation to Tender (ITT).
The Contracting Authority has incorporated in the Procurement timetable a mandatory 10-calendar day standstill period at the point where notification and information on the award of the contract is (electronically) provided to all Tenderers.
The Public Contracts Regulations of 2006 and the Amendment Regulations of 2009 (SI 2009 No. 2992 – the ‘2009 Regulations’) provide for aggrieved operator who have been harmed or are at risk of harm by a breach of the relevant procurement rules to take action in the High Court (England, Wales and Northern Ireland).
An aggrieved operator may apply to the Court at any time during the procurement process to order the Contracting Authority to amend any procurement related document, or set a decision aside of the the award decision or order the and may award damages.
If the Contracting Authority is formally notified of such court action during the standstill period, it shall suspend the process leading to the award of the contract.
After the contract has been entered into, the Court may, upon the application of an aggrieved operator declare the contract ineffective or shorten its term and/or award damages (and impose penalties on the Contracting Authority to be collected by the HM Treasury), if the relevant grounds and conditions under the 2009 Regulations are met.
The Contracting Authority would however urge any aggrieved operator (candidate or Tenderer) to communicate any issues with the contact of this procurement (see Section I above) by raising a Clarification Question through the Supply4London Portal in the first instance in case a solution can be found to avert time consuming court actions.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.9.2013