Consultancy Commission Decontamination Services

Consultancy Commission Decontamination Services

The purpose of this commission is to engage consultants to assist NSS (HFS) in the production of three sets of publications of National Decontamination Technical Requirements (TR) and sets of guidance.

UK-Edinburgh: Technical analysis or consultancy services

2013/S 089-151604

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NSS Health Facilities Scotland
Gyle Square, 1 South Gyle Crescent
Contact point(s): Equipping Services
For the attention of: John Slater
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312756778
E-mail: jslater2@nhs.net
Fax: +44 1313140727

Internet address(es):

General address of the contracting authority: http://www.hfs.scot.nhs.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10442

Further information can be obtained from: NSS Health Facilities Scotland
Gyle Square, 1 South Gyle Crescent
Contact point(s): Equipping Services
For the attention of: John Slater
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312756778
E-mail: jslater2@nhs.net
Fax: +44 1313140727
Internet address: http://www.hfs.scot.nhs.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NSS Health Facilities Scotland
Gyle Square, 1 South Gyle Crescent
Contact point(s): Equipping Services
For the attention of: John Slater
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312756778
E-mail: jslater2@nhs.net
Fax: +44 1313140727
Internet address: http://www.hfs.scot.nhs.uk

Tenders or requests to participate must be sent to: NSS Health Facilities Scotland
Gyle Square, 1 South Gyle Crescent
Contact point(s): Equipping Services
For the attention of: John Slater
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312756778
E-mail: jslater2@nhs.net
Fax: +44 1313140727
Internet address: http://www.hfs.scot.nhs.uk

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Consultancy Commission Decontamination Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Various locations NHS Scotland.
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The purpose of this commission is to engage consultants to assist NSS (HFS) in the production of three sets of publications of National Decontamination Technical Requirements (TR) and sets of guidance covering the following areas:
Endoscopy Decontamination Units (EDU) reprocessing flexible endoscopes.
Central Decontamination Units (CDU) reprocessing surgical instruments.
Local Decontamination Units (LDU) reprocessing primary care instruments
Provision of Authorising Engineer (Decontamination) [AE(D)] services to NHSScotland. This is to provide backfill AE(D) resources.
Note: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk. and search for project Code 1039 within the appropriate area.

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

71621000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

4 contractors are required to undertake approximately 500 days work across 2 financial years.
Estimated value excluding VAT: 300 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Contractor 1

1)Short description

Consultancy Services for development of document chapters containing Introduction, Technical Requirements and management for 3 guidance documents (Central Local and Endoscope Decontamination Units).
2)Common procurement vocabulary (CPV)

71621000

3)Quantity or scope

One.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 3 (from the award of the contract)
5)Additional information about lots

The total of 3 months work will be split across financial years 2013/14, 2014/15.
Lot No: 2 Lot title: Contractor 2

1)Short description

Consultancy Services for development of document chapters on processes and equipment for 3 guidance documents (Central Local and Endoscope Decontamination Units).
2)Common procurement vocabulary (CPV)

71621000

3)Quantity or scope

One.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 6 (from the award of the contract)
5)Additional information about lots

The 6 months work will be split across Financial years 2013/14, 2014/15.
Lot No: 3 Lot title: Contractor 3

1)Short description

Consultancy Services for development of document chapters covering processes for 3 guidance documents (Central Local and Endoscope Decontamination Units).
2)Common procurement vocabulary (CPV)

71621000

3)Quantity or scope

One.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 4 (from the award of the contract)
5)Additional information about lots

The 4 months work will be spilt across financial years 2013/14, 2014/15.
Lot No: 4 Lot title: Provision of Authorising Engineer (Decontamination) [AE(D)]

1)Short description

This is to provide backfill AE(D) resources as the existing AE(D) resource is required to review the draft TR and guidance documents.
2)Common procurement vocabulary (CPV)

71621000

3)Quantity or scope

One.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 4 (from the award of the contract)
5)Additional information about lots

This commisiion will be required in Financial year 2014/15.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Refer to tender documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: For Contractor 4 Registration with the Institute of Healthcare Engineering and Estates Management as an Authorised Person (Sterilizers) or equivalent is required.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

HFS/DECON/CONS1
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.6.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

1.7.2013 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 1.7.2013 – 10:00
Place:

NSS offices, Gyle Sq Edinburgh.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:264478)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the contract which notifcation will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice and the date on which the Authority proposes to make an award pursuant to this procurement.The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the contract until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract has been entered into include the setting aside of the decision to award the contract to the winning tenderer. The bringing of court proceedings against the Authority after the contract has been entered into will not affect the contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the contract has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the contract following the expiry of the standstill period.Where an economic operator is dissatisfied with the Authority’s response to its request for clarification, or considers that the contract has been concluded in breach of The Public Contracts (Scotland) Regulations 2012, such economic operator is advised to promptly seek independent legal advice.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.5.2013