Consultancy Support Services for Contract Management

Consultancy Support Services for Contract Management

Provision of on-premises consultancy support to ECMWF on contract management tasks.

United Kingdom-Reading: Business and management consultancy and related services

2017/S 177-363686

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
United Kingdom
Contact person: Procurement at ECMWF
NUTS code: UKJ11

Internet address(es):Main address:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

European institution/agency or international organisation

I.5)Main activity

Other activity: meteorological services

Section II: Object

II.1)Scope of the procurement


COP_032 Copernicus Consultancy Support Services for Contract Management.

Reference number: COP_032

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Provision of on-premises consultancy support to ECMWF on contract management tasks.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ11
Main site or place of performance:

ECMWF, Shinfield Park, Reading, Berkshire RG9 2AX, UK.

II.2.4)Description of the procurement:

The Copernicus Services Department of ECMWF is responsible for the implementation of CAMS and C3S, including Contract Management, Communication and User Support functions.

Most of the Copernicus budget is executed by contractors selected via competitive procurements. Contractors providing Copernicus services to ECMWF include a wide range of research institutes, Universities, SMEs and large multinationals active within the climate change and air quality communities in Europe and beyond.

In line with the CAMS and C3S implementation plans agreed with the European Commission, the portfolio of contracts managed by ECMWF is expanding. ECMWF is seeking for consultancy support services for the Copernicus Contract Management Section whose key responsibilities include the organisation and continuous monitoring of the outsourced activities for compliance with the contractual arrangements.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Qualifications, skills and experience of the proposed Consultant(s) / Weighting: 50
Quality criterion – Name: Compliance with the ITT and contractual conditions including availability of the proposed Consultant / Weighting: 20
Cost criterion – Name: Price / Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

Possibility of extension for a further period of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Copernicus — The European Earth Observation Programme (see

II.2.14)Additional information

See section 1.5 of the ITT document:

Tenders must be submitted according to the instructions in the ITT document by email to:

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/10/2017
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 16/10/2017
Local time: 15:00

Reading, UK.

Information about authorised persons and opening procedure:

Not applicable.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The procurement for the contract will be conducted in accordance with ECMWF’s procedures as set out in ECMWF’s Invitation to Tender document, which will be available on ECMWF’s website at, and no other procedures will apply. In submitting this notice ECMWF does not waive the privileges and immunities granted to it by virtue of its status as an Intergovernmental Organisation or submit itself to any jurisdiction.

Tenders must be submitted by email as described in the ITT document. Hard copy (paper) submissions will not be accepted.

VI.4)Procedures for review

VI.4.1)Review body

European Centre for Medium-Range Weather Forecasts
Shinfield Park
United KingdomInternet address:
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

See instructions on ECMWF’s Supplier web page:

VI.4.4)Service from which information about the review procedure may be obtained

European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
United KingdomInternet address:

VI.5)Date of dispatch of this notice: