Consultants’ appointment for proposed project at Canterbury Cathedral

Consultants’ appointment for proposed project at Canterbury Cathedral

The Dean and Chapter Canterbury Cathedral have applied for funding from the Heritage Lottery Fund to undertake a repair, conservation and interpretation of Canterbury Cathedral’s heritage assets.

UK-Canterbury: Architectural, construction, engineering and inspection services

2013/S 053-087364

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dean and Chapter of Canterbury
Cathedral House 11 The Precincts
Contact point(s): Dean and Chapter of Canterbury
For the attention of: William Roe
CT1 2EH Canterbury
UNITED KINGDOM
E-mail: william.roe@canterbury-cathedral.org

Internet address(es):

General address of the contracting authority: http://www.canterbury-cathedral.org/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Ecclesiastical
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Canterbury Cathedral Trust Fund
8 The Precincts, Canterbury, Kent, CT1 2EE
Canterbury
UNITED KINGDOM

Any new vehicle (including any company or charity) established by either the Dean & Chapter Canterbury Cathedral or Canterbury Cathedral Trust Fund
8 The Precincts, Canterbury, Kent, CT1 2EE
Canterbury
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Consultants’ appointment for proposed project at Canterbury Cathedral.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Canterbury.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Dean and Chapter Canterbury Cathedral have applied for funding from the Heritage Lottery Fund to undertake a repair, conservation and interpretation of Canterbury Cathedral’s heritage assets. The project will involve the repair and reconstruction of the the Christ Church Gate and repair work to the Nave and West Towers, a reapprasial of the current landscape of the Cathedral and the creation of a new welcome centre that will provide introductory interpretation and improved orientation facilities. The contracts are for the supply of Quantity Surveyor and Interpretation Consultant Services needed to complete this overall project.
II.1.6)Common procurement vocabulary (CPV)

71000000, 71500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract term is 2 years with the option for the Cathedral to extend by up to four years. There may be a period of up to 1 year between expiry of the 2 year term and any extension if progress on the project requires it. The Heritage Lottery Fund process is in 2 stages.
Estimated value excluding VAT:
Range: between 475 000,00 and 575 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: To extend by up to 4 years after the initial 2 year term.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Quantity Surveyor

1)Short description

The Quantity Surveyor shall provide services to include preparing estimates and project cost plans, maintaining risk registers and co-ordinating price and opertational impacts on the project. The Quantity Surveyor will also provide services related to the exhibition fit-out.
2)Common procurement vocabulary (CPV)

71210000, 71242000, 71244000, 71530000, 71324000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 275 000,00 and 325 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Annex B Lot 1 (title attributed to the contract) Consultants’ appointment for proposed project at Canterbury Cathedral.
Lot No: 2 Lot title: Interpretation Consultant

1)Short description

The Interpretation Consultant will provide creative leadership on interpretative design solutions and an interpretative language that can be implemented across the Cathedral site.
2)Common procurement vocabulary (CPV)

71210000, 92500000, 92520000, 92521000, 92521100, 45212313, 79415200, 79421200, 79822500, 79930000, 79932000, 92312250, 92312230

3)Quantity or scope

Estimated value excluding VAT:
Range: between 200 000,00 and 250 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Annex B Lot 2 (title attributed to the contract) Consultants’ appointment for proposed project at Canterbury Cathedral.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Please see PQQ.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Project is dependant on the Dean & Chapter Canterbury Cathedral being successful in its application for funding from the Heritage Lottery Fund.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Prior to the award of any contract, the contracting authority reserves the right to require groupings of entities to adopt a particular form or to require one party to do so.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: To be set out in the ITT.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see PQQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see PQQ.
Minimum level(s) of standards possibly required: Please see PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see PQQ.
Minimum level(s) of standards possibly required:
Please see PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As set out in the Pre Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

4.4.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority reserves the right to change without notice the procedure for awarding the contract, to terminate discusions with any or all interested parties and/or to stop or amend the process at any time and not to award a contract at any time. No contract will be created until such time as the Cathedral and any party until a contract is executed between the Cathedral and the winning bidder.
Tenders and all supporting documentation must be in English or a full translation provided at no cost to the Cathedral. The Cathedral will not be liable for any costs (including third party costs, fees or expenses) incurred by those expressing an interest in or tendering for this contract opportunity.
Tenderers should note that any contract awarded will be subject to English law and the jurisdiction of the English courts. All bid prices must be in GBP.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator may appeal under Regulation 47 of the Public Contracts Regulations 2006 (as amended). Any such proceedings must be brought in the High Court of England and Wales.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.3.2013