Contract for Building Cleaning Berkshire

Contract for Building Cleaning Berkshire

Building cleaning of all RBFA premises in Berkshire comprising fire stations, offices and a control centre operating 24/7.

United Kingdom-Reading: Accommodation, building and window cleaning services

2014/S 074-128197

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Royal Berkshire Fire Authority
103 Dee Road
Contact point(s): Procurement Officer
For the attention of: Judith Barratt
RG30 4FS Reading
UNITED KINGDOM
Telephone: +44 7789744216
E-mail: tender@rbfrs.co.uk
Fax: +44 1189590510

Internet address(es):

General address of the contracting authority: www.rbfrs.co.uk

Electronic access to information: www.businessportal.southeastiep.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: South East Business Portal
Internet address: www.businessportal.southeastiep.gov.uk

Tenders or requests to participate must be sent to: Royal Berkshire Fire and Rescue Service
103, Dee Road, Tilehurst
For the attention of: The Chief Fire Officer c/o Mr Billy Allen, Head of Procurement
RG30 4FS Reading Berks
UNITED KINGDOM
E-mail: tender@rbfrs.co.uk

I.2)Type of the contracting authority

Other: Fire Authority
I.3)Main activity

Other: Fire and Rescue Service
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Contract for building cleaning.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
NUTS code UKJ11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Building cleaning of all RBFA premises in Berkshire comprising fire stations, offices and a control centre operating 24/7.
II.1.6)Common procurement vocabulary (CPV)

90911000, 90911100, 90911200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Lots available (with guide annual values) are:
Lot One — Area in West of Berkshire: Anticipated value: 19 000 GBP
Lot Two — Central Berkshire: Anticipated value: 97 000 GBP
Lot Three — East of Berkshire: Anticipated value: 69 000 GBP
Lot Four — Combined area comprising all properties: Anticipated value: 185 000 GBP
Lot Five — Deep cleaning of kitchens in Whole-time Stations: Anticipated value: 15 000 GBP
If you wish to bid for Lot Four, please ensure that you have also applied for Lots One, Two and Three separately.
Estimated value excluding VAT: 1 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Possible 2-year extension to 3-year contract.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Area in West of Berkshire

1)Short description

This Lot is for whole time and retained stations in the West of Berkshire.
2)Common procurement vocabulary (CPV)

90911000, 90911100, 90911200

3)Quantity or scope

A range of cleaning services will be required; including office and station cleaning, appliance bay floor cleaning, dormitory and bathroom cleaning, specialist kitchen cleans and carpet cleaning.
Estimated value excluding VAT: 57 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Central Berkshire

1)Short description

This Lot is for whole time and retained stations in Central Berkshire as well as the Brigade Headquarters and Training Centre buildings in Reading.
2)Common procurement vocabulary (CPV)

90911000, 90911100, 90911200

3)Quantity or scope

A range of cleaning services will be required; including office and station cleaning, appliance bay floor cleaning, dormitory and bathroom cleaning, specialist kitchen cleans and carpet cleaning.
Estimated value excluding VAT: 255 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: East Berkshire

1)Short description

This Lot is for whole time and retained stations in the East of Berkshire.
2)Common procurement vocabulary (CPV)

90911000, 90911100, 90911200

3)Quantity or scope

A range of cleaning services will be required; including office and station cleaning, appliance bay floor cleaning, dormitory and bathroom cleaning, specialist kitchen cleans and carpet cleaning.
Estimated value excluding VAT: 207 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 4 Lot title: Combined area comprising all properties

1)Short description

This Lot is for cleaning of all premises throughout Berkshire.
2)Common procurement vocabulary (CPV)

90911000, 90911100, 90911200

3)Quantity or scope

A range of cleaning services will be required; including office and station cleaning, appliance bay floor cleaning, dormitory and bathroom cleaning, specialist kitchen cleans and carpet cleaning.
Estimated value excluding VAT: 555 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 5 Lot title: Deep cleaning of kitchens in Whole-time Stations

1)Short description

This Lot is for deep cleaning of kitchens in the 11 wholetime stations in Berkshire.
A periodic clean will be required.
2)Common procurement vocabulary (CPV)

90911000, 90911100, 90911200

3)Quantity or scope

Estimated value excluding VAT: 45 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: These will be identified in the PQQ document.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: These will be identified in the PQQ document.
Minimum level(s) of standards possibly required: These will be identified in the PQQ document.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
These will be identified in the PQQ document.
Minimum level(s) of standards possibly required:
These will be identified in the PQQ document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Companies achieving the highest scores in the PQQ process.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

OS-DNWA-9HZHPZ
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.5.2014 – 23:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

16.5.2014 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

28.5.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.4.2014