Contract for Cleaning Services Carmarthenshire

Coleg Sir Gar is seeking to award a contract for cleaning services on all of its 5 campuses.

United Kingdom-Llanelli: Office, school and office equipment cleaning services

2016/S 052-086140

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Coleg Sir Gar
Graig Campus, Sandy Road, Carmarthenshire
Llanelli
SA15 4DN
UNITED KINGDOM
Telephone: +44 1554748092
E-mail: heidi.davies@colegsirgar.ac.uk
Fax: +44 1554748022
NUTS code: UKL14Internet address(es):Main address: www.colegsirgar.ac.ukAddress of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0265

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.sell2wales.gov

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.sell2wales.gov

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Cleaning Services.

Reference number: CSG1516/98

II.1.2)Main CPV code

90919000

II.1.3)Type of contract

Services

II.1.4)Short description:

Coleg Sir Gar is seeking to award a contract for cleaning services on all of its 5 campuses which are located in Carmarthenshire.

A full and detailed specification will be provided to the shortlisted bidders in the ITT. The contract will be for a term of 5 years commencing at the earliest 1.8.2016.

The incumbent supplier is MITIE Cleaning Services. TUPE will apply to this contract.

Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=42250.

II.1.5)Estimated total value

Value excluding VAT: 850 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

90919000

II.2.3)Place of performance

NUTS code: UKL14

II.2.4)Description of the procurement:

Coleg Sir Gar is seeking to award a contract for cleaning services on all of its 5 campuses which are located in Carmarthenshire.

A full and detailed specification will be provided to the shortlisted bidders in the ITT. The contract will be for a term of 5 years commencing at the earliest 1.8.2016.

The incumbent supplier is MITIE Cleaning Services. TUPE will apply to this contract.

Accommodation to be cleaned includes standard teaching / classrooms, workshops for a wide range of activities such as hair salons, carpentry workshops, art workshops etc., offices, library areas, refectories / coffee shops, toilet and wet room facilities. The College has an extensive range of various floor, wall and furniture finishes within its buildings and the Contractor will be expected to have the knowledge, expertise, workforce and equipment to ensure high standards are achieved and maintained. Assistance will also be required with emptying of rubbish bins and adhering the Colleges recycling programme.

The College is seeking innovative bids that are financially attractive in realising savings, offers best value and is “sustainable, whilst the standard of appearance and cleanliness is of great importance.

Cleaning will be required for between 37 and 51 weeks per annum, dependant on accommodation type. Access to buildings will be available from 6:30 onwards. Consideration will be given to either morning and / or late afternoon cleaning programmes to ensure the College achieves their requirements. There will also be requirements for holiday cleans, annual cleans, high level cleans and bespoke cleaning requests.

A daytime Janitor service will be required at Ammanford, Graig and Pibwrlwyd campuses.

There will be regular campus inspections and audit checks with the Contractor reporting on key performance indicators at Contract meetings which must be held on a regular basis.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 850 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 8

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Advised in the PQQ.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/04/2016

Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 15/04/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

(WA Ref:42250)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

will be available in the ITT.

VI.4)Procedures for review

VI.4.1)Review body

Coleg Sir Gar
Graig Campus, Sandy Road, Carmarthenshire
Llanelli
SA15 4DN
UNITED KINGDOM
Telephone: +44 1554748092
Fax: +44 1554748022Internet address:www.colegsirgar.ac.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

11/03/2016